Executive Assistant
3 weeks ago
Job Summary
Our company is seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to the Chief Operating Officer. The Executive Assistant will be responsible for managing the schedules, appointments, and travel arrangements of the executives, as well as preparing documents, reports, and presentations. The ideal candidate is proactive, professional, and able to handle sensitive information with discretion.
Education and Experience
High school diploma or equivalent; associate or bachelor's degree preferred
3+ years of experience as an executive assistant or in a similar administrative support role
Strong organizational and time-management skills, with the ability to prioritize and manage multiple tasks and projects simultaneously
Excellent communication and interpersonal skills, with the ability to build and maintain relationships with stakeholders at all levels
Demonstrated proficiency with Microsoft Office, Google Suite, and other relevant software
Strong attention to detail and accuracy, with the ability to proofread and edit documents effectively
Ability to handle sensitive and confidential information with discretion
A proactive and self-motivated attitude, with the ability to anticipate needs and take initiative
Professionalism and poise, with the ability to represent the executives and the company in a positive and professional manner
Primary Job Duties
- Manage the schedules and appointments of the executives, including coordinating meetings and conference calls, and resolving scheduling conflicts
- Arrange travel and accommodations for the executives, including flights, hotels, and transportation
- Prepare and proofread documents, reports, and presentations, ensuring accuracy and attention to detail
- Conduct research and gather information as needed to support the executives' work
- Communicate with internal and external stakeholders on behalf of the executives, including answering phone calls, responding to emails, and drafting correspondence
- Maintain and organize files, records, and databases, ensuring confidentiality and security of information
- Manage office supplies and equipment, including ordering and restocking as needed
- Attend meetings and take detailed notes, and distribute meeting agendas and minutes as required
- Provide ad hoc support to the executive team as needed
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