Document Control Specialist

1 week ago

Des Moines, United States Flow Control Group Company Full time

Company: Pioneer Industrial Corporation

About Us Pioneer Industrial Corporation is a prominent corporation known for its expertise in sourcing, manufacturing, and servicing industrial equipment across various industries including refining, oil and gas, power, chemical, petrochemical, pulp & paper, food & beverage, and pharmaceutical sectors. Their wide range of industrial equipment encompasses Pressure Relief Valves (PRVs), Control Valves, Line Valves, Electric Actuators, Instrumentation, Pumps, Blowers, Mechanical Seals, and Fluid Sealing applications. With a commitment to quality and customer satisfaction, Pioneer Industrial offers comprehensive solutions to meet the diverse needs of their clients in the industrial sector. Join Pioneer Industrial Corporation and be part of a dynamic team driving innovation and excellence in the industrial equipment industry. Summary We are seeking a meticulous and organized Document Control Specialist to join our team. The ideal candidate will be responsible for managing the pre-order and post-order documentation process for Engineering, Procurement, and Construction (EPC) projects. This role requires attention to detail, excellent organizational skills, and the ability to collaborate effectively with cross-functional teams to ensure accurate and timely documentation management throughout the project lifecycle. Responsibilities Pre-Order Documentation Management

Coordinate with project managers, engineers, and procurement teams to collect, review, and organize pre-order documentation such as technical specifications, drawings, vendor quotes, and contractual agreements. Ensure all pre-order documents comply with company standards, client requirements, and regulatory guidelines. Maintain an organized and easily accessible document repository for pre-order documentation, utilizing document control software or other relevant systems.

Post-Order Documentation Management:

Manage the receipt, review, and processing of documentation related to orders placed with vendors and subcontractors. Verify the accuracy and completeness of post-order documents, including purchase orders, material certifications, and supplier documentation. Work closely with the procurement team to track the status of orders and ensure timely delivery of required documentation.

Document Control Procedure

Develop and maintain document control procedures and workflows specific to EPC projects, ensuring adherence to industry best practices and project requirements. Implement efficient filing systems and naming conventions to facilitate easy retrieval and tracking of documents. Train project team members on document control processes and procedures as needed.

Quality Assurance

Conduct regular audits of document control processes to identify areas for improvement and ensure compliance with quality standards. Collaborate with internal and external stakeholders to address any discrepancies or issues related to documentation.

Communication and Collaboration

Serve as a primary point of contact for document-related inquiries from project teams, clients, vendors, and regulatory authorities. Foster strong communication and collaboration across departments to facilitate the exchange of information and documentation throughout the project lifecycle.

Requirements Bachelor's degree in Engineering, Business Administration, or related field. Proven experience (1-3 years) working in document control, preferably within the EPC industry or similar project-based environments. Proficiency in document management software and tools Strong understanding of document control best practices, standards, and regulatory requirements. Excellent attention to detail and organizational skills. Effective communication and interpersonal abilities. Ability to work independently and collaboratively in a fast-paced environment. Familiarity with engineering drawings, technical specifications, and contractual documents. Certification in document control (e.g., Certified Document Controller) is a plus.

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