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Document Specialist

4 months ago

Germantown, United States CHICKASAW NATION INDUSTRIES INC Full time

It's fun to work in a company where people truly BELIEVE in what they're doing

We're committed to bringing passion and customer focus to the business.

SUMMARY

The Document Specialist is a temporary assignment to assist the Records Management Lead in supporting the Department of Energy, Office of Nuclear Energy, in Germantown, MD and Washington, DC. The document specialist position encompasses inventory and data collection efforts to include maintaining a document database archived and indexed for quick document retrieval.

Note: This is a full time, hybrid, one (1) year assignment with possible renewal.

As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act.

ESSENTIAL DUTIES AND RESPONSIBILITIES
Essential Duties and responsibilities include the following. Other duties may be assigned.

Assist the Records Management Lead in advancing the records management program.

Maintain a document database to ensure documents are appropriately archived and indexed for quick retrieval.

Interface with internal functional teams and external customers for planning, prioritization, and issue resolution of overall activities in the support and achievement of customer records management goals.

Interface with other professionals to generate program documentation such as plans, schedules, briefings, reports, correspondence, contracts/contract modifications, technical instructions/procedures and/or related material.

Create and maintain master files/schedules related to program history, execution, and status for the life of the program (inception to disposal)

Review, analyze, provide comments, and provide assessments of technical and nontechnical program reports; research specific areas of interest and prepare findings.

Physically pack and move boxes and files, as needed.

Plans daily activities within the guidelines of company policy, job description and supervisor's instruction in such a way as to maximize personal output.

Responsible for aiding in own self-development by being available and receptive to all training made available by the company.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

EDUCATION AND EXPERIENCE

Associate's degree and a minimum of three (3) years of relevant experience, or equivalent combination of education/experience.

JOB SPECIFIC KNOWLEDGE/SKILLS/ABILITIES

Excellent written and verbal communication skills with strong command of the English language.

Excellent organization and document creation skills with attention to detail.

Must have proficiency in a variety of computer software applications in word processing, spreadsheets, database, (MS Office: SharePoint, Word, Teams, Excel, Outlook, PowerPoint).

Knowledge of records management procedures and standards (NARA, GRS).

Maintain knowledge of relevant technology and training.

Ability to analyze and interpret GRS & NARA regulations.

Ability to work independently based on general guidance and verbal & written trainings.

Ability to work well with others in a team environment and to assist team members when needed.

Ability to interact effectively with internal / external stakeholders in a professional manner.

LANGUAGE SKILLS

Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations. Ability to write reports, business correspondence and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public.

MATHEMATICAL SKILLS

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.

REASONING ABILITY

Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Exposed to general office noise with computers printers and light traffic.

CNI CORE COMPETENCIES Responsible for the integration of CNI Core Competencies into daily functions, including commitment to integrity, knowledge/quality of work, supporting financial goals of the company, initiative/motivation, cooperation/relationships, problem analysis/discretion, accomplishing goals through organization, positive oral/written communication skills, leadership abilities, commitment to Affirmative Action, reliability/dependability, flexibility and ownership/accountability of actions taken.

COMPLIANCE

Promotes and encourages a culture of compliance with all applicable rules (federal, state, local, Federal Acquisition Regulations, Code of Federal Regulations, Prime Contract requirements, etc.) for themselves and the company as a whole. Fosters an environment in which they will report any violations or reasonably suspected violation of CNI policy, FAR, and/or CFR and are comfortable discussing the myriad compliance, conflict, FAR, CFR, etc. issues that arise during the performance of a government contract.

EOE including disability/vet.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us