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Grants Administrator, Division Of Global Health, REMOTE eligible

1 month ago

Boston, United States Brigham & Women's Hospital(BWH) Full time

Directed by Dr. Gene Bukhman, the Center for Integration Science in Global Health Equity develops, implements, and evaluates integrated care delivery models to address severe, chronic noncommunicable diseases in highly constrained health systems. The most prominent of those models is PEN-Plus, a proven integrated healthcare delivery strategy for delivering complex care to people living with such conditions as type 1 diabetes, sickle cell disease, and rheumatic and congenital heart disease in rural sub-Saharan Africa and South Asia.

The Center for Integration Science is a collaboration of Brigham and Women's Hospital, the Department of Global Health and Social Medicine at Harvard Medical School, and Partners In Health. The Center for Integration Science is also the World Health Organization's Collaborating Center for Integration Science and Service Delivery. It further serves as one of two co-secretariats for the 22-country NCDI Poverty Network, as well as its advocacy initiative, the PEN-Plus Partnership, which unites a range of leading health organizations internationally, including the Africa Centres for Disease Control, the American Heart Association, the American Society of Hematology, the Helmsley Charitable Trust, JDRF International, Partners In Health, UNICEF, and the World Health Organization Regional Office for Africa.

To accomplish its ambitious mission, the Center for Integration Science provides technical, policy, advocacy, and financing support for national NCDI poverty commissions in Network countries as they progress through a four-phase theory of change. This theory of change starts with situation analysis and ultimately leads to the implementation of PEN-Plus at a national scale.

CIS' portfolio of grants consists of grants valuing more than $36M for 2024 - 2027 with funding from various philanthropic donors. The Grants Administrator will be responsible for the management of post award activities, including setting up new grants, and management of subcontracts for a portfolio of complex grants and contracts; this primarily includes set up and monitoring of financial and contractual processes for 30+ international subcontractors. This position will report directly to the Managing Director and work in collaboration with the Principal Investigator, Director of Programs, and Regional Advisors to successfully manage the subcontract administrative and financial processes.

Primary Responsibilities:

  • Prepare forms and coordinate set up of incoming grants
  • Prepare internal forms for fund and grant set-up; work with Research Management team to ensure timely set-up of grants
  • Coordinate completion of all components of subcontract setup for up to 30 international subcontracts
  • Manage subcontract modifications and terminations
  • On a quarterly basis, monitor expenditures for all subcontracts and review with Managing Director for submission of subcontract expenses to sponsors
  • Manage communication for all subcontractors for matters related to budget management, invoices submission, processing of payments, requests for modifications
  • Maintain close communication with Director of Programs and Regional Advisors to provide updates on spending for all subcontractors and identify concerns with spending
  • Train the Regional Advisors on subcontract and budget, invoice, processes so they have working knowledge of it
  • Proactively reach out to appropriate Regional Advisors to flag issues with invoices, subcontracts that impact timeline, have delays, need answers or clarifications from sites, using the Regional Advisors to help move things along and support sites
  • Develop and maintain a system where Regional Advisors can see key steps of the process and where each subcontractor sits
  • Meet with Regional Advisors quarterly and/or during key times during the process to provide overall updates, agree on timeline, identify areas where they can help
  • Support for some budget analysis to liaise with Regional Advisors in (a) budget content, such as cost per patient (b) spending, burn rate, etc., (c) any other specific analyses (eg average cost budgeted for nurse salary, etc.)
Qualifications

Qualifications:
  • Bachelor's degree required, Masters degree desirable
  • 2-5 years of directly related financial/grants management experience
  • Demonstrated organizational skills and attention to detail
  • Experience managing large scale foundation or government funded grants, ideally in an international setting
  • Knowledge of finance, operations, and accounting practices
  • Proven ability to work as a part of a team
  • Proficiency in Google platforms and Microsoft Office: Word, Excel, PowerPoint


EEO Statement

BWH is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.