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Admissions Specialist

1 month ago

Independence, United States Independence School District Full time
Position Type:
Secretarial/Clerical/Admissions Specialist

Date Posted:
9/30/2024

Location:
100-Central Office

Date Available:
24-25 School Year 12-month position
Office Personnel - Level 3
Qualifications:
  • Minimum education of a high school diploma or its equivalent is required, with additional preparation and/or college work related to secretarial training preferred
  • Experience as an admission specialist, registrar, receptionist, or secretary preferred
  • Computer skills and/or experience required
    • Knowledge of Excel Spreadsheets desirable
    • Knowledge of School Information Systems such as PowerSchool desirable
  • Typing and/or keyboarding skills required
  • Working knowledge of standard office machines required
  • Customer service, communication and interpersonal skills
  • Possession of the knowledge, skills, and abilities necessary to perform the essential functions of the position
  • Such alternatives to the above qualifications as the Board of Education may find appropriate or acceptable

Fair Labor Standards Act Status: Non-Exempt

Reports to:
Director of Student Data Management and/or designee

Job Goal:
Provide skillful and productive operation of the Admissions Center in order to assure a positive impact on the Independence School District's educational program and students' success.

Performance Responsibilities for District Office Personnel:
  • Performs various office management tasks
  • Operates computers, copiers, office machinery and equipment with a high degree of skill and accuracy
  • Maintains files/records, confidential and general correspondence, memos, statistical data, reports, and other office forms as assigned
  • Performs duties to achieve high levels of customer service
    • Answers telephone in a pleasant and respectful manner and routes calls to appropriate personnel
    • Deals courteously with visitors, parents, students, and staff
    • Cooperative, flexible and shows good judgement/discretion in interpersonal interactions
    • Represents self, school and District positively
  • Responds in a timely manner to informational requests
  • Demonstrates good safety practices and adheres to all District rules, regulations and policies
  • Performs other duties related to the maintenance of student records/database system


Performance Responsibilities for Admissions Specialist:
The following responsibilities are included for the position of Admissions Specialist:
  • Pull records from the online registration system and create admissions appointments for incoming ISD students
  • Work with families to enroll new students to the ISD and gather required records and documents including, but not limited to, demographic data, health and home language information, attendance data, disciplinary records, special education/504 records.
  • Request records for incoming ISD students
  • Verify residency of all incoming ISD students
  • Assignment of school locations
  • Accurate data entry of all student information into the student information system
  • Finalize the withdraw of students from the school district, which may include verifying with parents to ensure withdrawal is appropriate, pulling permanent student records, and completing required paperwork and student information system updates
  • Creation of student files/cumulative files - digital
    • Previous grade entry
    • Preparation of grade information for performing class ranking
    • Data entry of student transcripts
  • Processes Graduate Files transferred from Central Office
    • Sends all final transcripts of graduates to respected colleges/universities
    • Prepares files within the database system to be moved to Graduated Student status at year end
  • Verifies storing of grades in school buildings
  • Verifies student graduation dates, sends transcripts and student records to requesting entities, such as colleges or transferring schools
  • Assists with master schedule development for district schools
  • Assists with annual course enrollment at the secondary level
  • Preparation of files (digitally) to move to next school at end of the year
  • Data entry of all standardized testing for each student within database system
    • EOC, ACT, SAT, COMPASS, ASVAB, STAR, District Benchmarks etc.
  • Collection and maintenance of MSIP data for district analysis
  • Export records for needed data for district personnel and building administrators
  • Assist in verification and certification of core data upload files for the Missouri Department of Elementary and Secondary Education
  • Completion of other duties as assigned by the Director of Student Data Management or his/her designee

Terms of Employment:
Admission Specialists will be employed for twelve-month positions. The salary and work year will be established annually by the Board of Education.

Evaluation:
Performance of this job will be evaluated by the immediate supervisor, using the Independence School District Performance Based Evaluation - Office Personnel.

Attachment(s):
  • FY25 Office Personnel.pdf