Senior Buyer

4 weeks ago

Phoenix, United States Accurate Placement Full time

Details:

JOB TITLE: Senior Buyer

SUMMARY: The Senior Buyer will perform the procurement function (conduct procurement process from cradle to grave) and manage contracts including utilizing the company contract system to set up contracts, manually issuing Purchase Orders (POs) when needed, reviewing/interpreting contract requirements as need, issue contract amendments, facilitate meetings between end users and contractors and more. The ideal incumbent will desire to learn more about contracts, be a quick learner, and have multi-tasking ability in a fast-paced environment.

Hours: 8am-5pm, Monday - Friday

Pay: $34.00 per hour

Location: Phoenix, AZ 85034

Type: Temporary

Start date: Immediately upon passing the background check

Duration: 6 months (possibility of direct hire)

Benefits: Upon eligibility

DUTIES:

  • Review off-contract purchase requests for completeness, accuracy and compliance with existing policies and procedures.
  • Process all incoming small dollar purchases daily for the department and obtain appropriate commodities in a timely manner. Utilize computerized system to issue Purchase Order (PO) for the purchase of goods and services.
  • Process all fuel purchases for the Rental Car Center (RCC) timely and on an as-needed basis.
  • Develop and facilitate solicitation process to secure contracts meeting the department's operational needs through solicitation vehicles including but not limited to Request for Quote (RFQ), Invitation for Bid (IFB), Request for Proposal (RFP) and Request for Agreement (RFA).
  • Coordinate contract extensions and ensure contracts are extended 6 months before their expiration date.
  • Compose, edit, and proofread various documents such as solicitations, Legistar files, letters, notices, scopes of work, etc. using Microsoft Word, Microsoft Excel, Legistar and OpenGov.
  • Enter, update and maintain contract information in SRM/eProcurement for all contract assigned.
  • Communicate with internal/external customers via e-mail, by telephone, and in person.
  • Conduct trainings during the regular Departmental eProcurement Workshop
  • Demonstrate a continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.
  • Other duties as directed.
QUALIFICATIONS:
  • Two years of experience and a bachelor's degree in public or business administration or a related field.
  • Proficient with Microsoft Office suite (e.g., Outlook, Word, Excel and PowerPoint).
  • Writing skills (grammar, punctuation, formatting, etc.) prefer candidates be tested prior.
  • Knowledge in utilizing some kind of computerized purchasing system(s) in prior assignment/work experience.
  • Quick leaner
  • Comfortable in prioritizing and delivering multiple tasks and handling deadlines in a fast-paced environment.
  • Team-first approach, as position required significant interaction with all levels of stakeholders.
  • Highly effective collaboration and negotiation skills are a plus.
  • Knowledge of Federal, State and City procurement regulations and policies and procedures.
  • Excellent communication both written and verbal.


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