Administrative Assistant

1 week ago


Santa Monica, United States Red Bull Full time

In this position, you will provide direct administrative support to the Senior Vice President of Sales for Category & Insights and the Senior Vice President of Emerging Channels. Your main responsibilities will include: calendar management, coordination of meetings and travel (domestic/international), preparation of PowerPoint presentations, internal communications, report distribution and record-keeping, and coordination of monthly tracking reports.

RESPONSIBILITIES

Areas that play to your strengths

All the responsibilities we'll trust you with:

  • EXECUTIVE SUPPORT

    Calendar and travel management for SVPs (domestic and international)

    Plan and orchestrate meetings/conference calls across regions

    Process forms and expense reports

    Ensure that tasks and projects are completed correctly and on schedule

    Run/manage staff meetings including agenda coordination and recaps
  • EVENT AND COORDINATION

    Lead the planning and production of all department level activities, including off-sites, workshops and team building events.

    Manage and communicate Executives' calendars to assist with scheduling and prioritization.

    Maintain our department calendar; coordinate regular and one-off department meetings, develop meeting agendas, and draft and distribute meeting minutes.

    Provide admin support to our sales departments and their respective department heads.
  • PRESENTATIONS AND COMMUNICATION

    Create high quality PowerPoint presentations for SVP and other team members.

    Partner with several departments, communicating information, analysis or reports.

    Route contracts through approval and signature.
  • ADMINISTRATIVE TASKS

    Manage team calendar

    Schedule appointments, meetings and workshops, responsible for meeting minutes

    Make travel arrangements and verification of travel costs

    Help with preparations for meeting and calls

    Responsible for internal communications (collaboration, contact management etc.) and information flow, correspondence on behalf of the manager

    Field incoming emails, faxes, mail, and calls

    Filing and archive management

    Help us onboard new employees

    Verify invoices, supporting the manager or administrative responsibility for budget management (FRE, SRE, TRE, budget closing, invoicing, tracking of budget, re-charges)

    Manage specific small projects and research

    Other administrative tasks as assigned (e.g., ordering office supplies, send FedEx).
EXPERIENCE

Your areas of knowledge and expertise

that matter most for this role:
  • 2+ years of experience in positions related to sales and marketing
  • Experience coordinating large events and meetings
  • Project management experience
  • Experience supporting multiple leaders
  • Understanding of P&L and business drivers
  • Understanding of business insight/category management principles preferred
  • Bachelor's degree or equivalent work experience
  • Must be fluent in English, additional language skills an advantage
  • Travel 0-10%
  • Permanent
  • Benefits eligible


WHERE YOU'LL BE BASED

Santa MonicaCalifornia, United States

United StatesRed Bull North America

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