Administrative Assistant
1 week ago
In this position, you will provide direct administrative support to the Senior Vice President of Sales for Category & Insights and the Senior Vice President of Emerging Channels. Your main responsibilities will include: calendar management, coordination of meetings and travel (domestic/international), preparation of PowerPoint presentations, internal communications, report distribution and record-keeping, and coordination of monthly tracking reports.
RESPONSIBILITIES
Areas that play to your strengths
All the responsibilities we'll trust you with:
- EXECUTIVE SUPPORT
Calendar and travel management for SVPs (domestic and international)
Plan and orchestrate meetings/conference calls across regions
Process forms and expense reports
Ensure that tasks and projects are completed correctly and on schedule
Run/manage staff meetings including agenda coordination and recaps - EVENT AND COORDINATION
Lead the planning and production of all department level activities, including off-sites, workshops and team building events.
Manage and communicate Executives' calendars to assist with scheduling and prioritization.
Maintain our department calendar; coordinate regular and one-off department meetings, develop meeting agendas, and draft and distribute meeting minutes.
Provide admin support to our sales departments and their respective department heads. - PRESENTATIONS AND COMMUNICATION
Create high quality PowerPoint presentations for SVP and other team members.
Partner with several departments, communicating information, analysis or reports.
Route contracts through approval and signature. - ADMINISTRATIVE TASKS
Manage team calendar
Schedule appointments, meetings and workshops, responsible for meeting minutes
Make travel arrangements and verification of travel costs
Help with preparations for meeting and calls
Responsible for internal communications (collaboration, contact management etc.) and information flow, correspondence on behalf of the manager
Field incoming emails, faxes, mail, and calls
Filing and archive management
Help us onboard new employees
Verify invoices, supporting the manager or administrative responsibility for budget management (FRE, SRE, TRE, budget closing, invoicing, tracking of budget, re-charges)
Manage specific small projects and research
Other administrative tasks as assigned (e.g., ordering office supplies, send FedEx).
Your areas of knowledge and expertise
that matter most for this role:
- 2+ years of experience in positions related to sales and marketing
- Experience coordinating large events and meetings
- Project management experience
- Experience supporting multiple leaders
- Understanding of P&L and business drivers
- Understanding of business insight/category management principles preferred
- Bachelor's degree or equivalent work experience
- Must be fluent in English, additional language skills an advantage
- Travel 0-10%
- Permanent
- Benefits eligible
WHERE YOU'LL BE BASED
Santa MonicaCalifornia, United States
United StatesRed Bull North America
JOIN THE TEAM
-
Administrative Assistant
3 weeks ago
Santa Monica, United States Capstone Global Management Inc Full time $55,000 - $70,000Job DescriptionJob DescriptionThe Administrative Assistant will provide quality administrative support to the Santa Monica Capstone Team. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to details. This person should have experience working in an office environment, performing...
-
Administrative Assistant
3 weeks ago
Santa Monica, United States Capstone Global Management Inc Full time $55,000 - $70,000Job DescriptionJob DescriptionBenefits:401(k)Dental insuranceHealth insurancePaid time offProfit sharingTuition assistanceVision insurance The Administrative Assistant will provide quality administrative support to the Santa Monica Capstone Team. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous...
-
Administrative Assistant III
2 weeks ago
Santa Monica, United States UCLA Health Full timeMake a positive impact on one of the nations top health systems. Help ensure the efficient delivery of award-winning patient care. Take your professional expertise to the next level. The Administrative Assistant III (AA 3) functions as both the Imag Administrative Assistant, Administrative, Radiology, Assistant, Healthcare
-
Administrative Assistant
3 weeks ago
Santa Monica, United States Neogene Therapeutics Full timeAt AstraZeneca's Oncology R&D division, we follow the science to explore and innovate. We are working towards treating, preventing, modifying, and even curing some of the world's most complex diseases. Here we have the potential to grow our pipeline and positively impact the lives of billions of patients around the world. We are committed to making a...
-
Administrative Assistant
1 month ago
Santa Monica, United States RTA US Full timeJob DescriptionJob DescriptionRussell Tobin & Associates is currently seeking an Administrative Assistant, 04 Months Contract role for one of our Fortune 500 clients, at Santa Monica, CA (Onsite). Apply today for immediate consideration.Hourly Pay: $24 to $27 W2Location: Santa Monica, CA (Onsite)Duration: 04 Months Contract until Dec...
-
Administration Assistant
2 weeks ago
Santa Monica, United States Steel Threads Full time $18 - $20Job DescriptionJob DescriptionThis is a full-time on-site role located in Santa Monica, CA for an Administrative Assistant at Steel Threads Inc. The role involves handling administrative tasks and providing general support to the team.QualificationsExceptional organizational and time management skillsReceiving/QC-ing/Packing OrdersMust be able to lift up to...
-
Administrative Assistant
6 days ago
Santa Monica, United States Red Bull Gruppe Full timeIn this position, you will provide direct administrative support to the Senior Vice President of Sales for Category & Insights and the Senior Vice President of Emerging Channels. Your main responsibilities will include: calendar management, coordination of meetings and travel (domestic/international), preparation of PowerPoint presentations, internal...
-
Administrative Assistant 2
2 weeks ago
Santa Monica, United States UCLA Health Full timeAt UCLA Health, our people are here for more than a career. Theyre committed to elevating the lives of everyone they encounter. Its only possible when youre passionate about what you do and where you get to do it. As a key member of our team, you Administrative Assistant, Administrative, Assistant, Operations, Technology Manager, Healthcare
-
Legal Administrative Assistant
1 week ago
Santa Monica, United States Wolfsdorf Rosenthal Full timeJob DescriptionJob DescriptionSalary: $25+/hour DOEWR Immigration is a global immigration firm known worldwide for its innovation, technology, high touch legal services, and flawless execution. With eight offices in four time zones, the firm provides corporate global visa services in over 100 countries. WR is one of the fastest growing immigration service...
-
Administrative Assistant
2 weeks ago
Santa Monica, United States SG Injury Center Part time $20 - $25Job DescriptionJob DescriptionAdministrative Assistant is desired for Doctor working from home. Beachfront property on PCH in Santa Monica.Duties include:Clerical - Data entry with the use of Microsoft Excel. Organization and maintenance of patient files. On the job training is available with no experience necessary. Flexible hours are...
-
Administrative Assistant
7 days ago
Santa Monica, United States Red Bull Gruppe Full timeJob Description In this position, you will provide direct administrative support to the Senior Vice President of Sales for Category & Insights and the Senior Vice President of Emerging Channels. Your main responsibilities will include: Calendar management Coordination of meetings and travel (domestic/international) Preparation of PowerPoint...
-
Legal Administrative Assistant
2 weeks ago
Santa Monica, United States Wolfsdorf Rosenthal Part timeJob DescriptionJob DescriptionSalary: $25+ hourly DOEWR Immigration is a global immigration firm known worldwide for its innovation, technology, high touch legal services, and flawless execution. With eight offices in four time zones, the firm provides corporate global visa services in over 100 countries. WR is one of the fastest growing immigration service...
-
Legal Administrative Assistant
1 week ago
Santa Monica, United States Wolfsdorf Rosenthal Part timeJob DescriptionJob DescriptionSalary: $25+ hourly DOEWR Immigration is a global immigration firm known worldwide for its innovation, technology, high touch legal services, and flawless execution. With eight offices in four time zones, the firm provides corporate global visa services in over 100 countries. WR is one of the fastest growing immigration service...
-
Administrative Assistant
4 weeks ago
Santa Monica, United States One Medical Full timeAbout Us One Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn’t your average doctor’s office. We’re on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers and health...
-
Front Office Administrative Assistant
2 days ago
Santa Monica, California, United States UCLA Health Full timeJob Summary:UCLA Health is seeking a highly organized and detail-oriented Front Office Administrative Assistant to provide administrative and patient care support to assigned clinics in the UCLA Health Community Clinics. As a key member of the Ambulatory Care clinic team, you will play a crucial role in ensuring smooth outpatient flow, resulting in optimum...
-
Administrative Assistant
4 weeks ago
Santa Monica, United States One Medical Full timeJob DescriptionAbout UsOne Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn’t your average doctor’s office. We’re on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers...
-
Administrative Assistant
1 month ago
Santa Monica, United States One Medical Full timeJob DescriptionJob DescriptionAbout UsOne Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn't your average doctor's office. We're on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and...
-
Administrative Assistant
3 weeks ago
SANTA MONICA, United States One Medical Full timeAbout Us One Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn’t your average doctor’s office. We’re on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers and health...
-
Administrative Assistant
2 months ago
Santa Monica, United States Clare|Matrix Full timeJob DescriptionJob DescriptionAre you in search of a role that provides opportunity for growth, and encourages career advancement? Do you want to save lives and have a positive influence on the community? Look no further than CLARE|MATRIX!Whether you work within the clinical arena, or the administrative world. We all work toward our shared mission, and...
-
Administrative Assistant II, Float
1 week ago
Santa Monica, United States UCLA Health Full timeAs an Administrative Assistant II floater for the Department of OBGYN, responsibilities include answering, screening and responding to patient phone calls, scheduling clinic appointments, confirming clinic appointments, assisting patients with schedu Administrative Assistant, Float, Administrative, Processing, Assistant, Clinical Director, Healthcare