Administrative Assistant

1 month ago

Santa Monica, United States RTA US Full time
Job DescriptionJob Description

Russell Tobin & Associates is currently seeking an Administrative Assistant, 04 Months Contract role for one of our Fortune 500 clients, at Santa Monica, CA (Onsite). Apply today for immediate consideration.

Hourly Pay: $24 to $27 W2

Location: Santa Monica, CA (Onsite)

Duration: 04 Months Contract until Dec 2025

Responsibilities:

  • Day-to-day management of Executive’s calendar in a fast-paced environment and anticipating critical events/Executive’s needs (Schedule meetings/ appointments and manage travel itineraries).
  • Manage schedule by planning internal and external meetings, conferences, video conferences, arrange corporate events, etc.
  • Ensure Executive is prepared for all meetings (relevant materials, participants, background information, etc.).
  • Oversee Executive expenses and reimbursements and prepare submission of expense claims in a timely manner.
  • Assist team in administrative and processing needs related to philanthropic goals.
  • Manage travel schedule, booking and logistics.
  • Uphold a strict level of confidentiality, establish, and maintain relationships both internal and external.
  • Provide calendar management support for the team.
  • Responsible for taking meeting minutes and/or holding meetings on the Executive’s behalf or her leadership team when not available.
  • Prepare internal and external corporate documents/ presentations/run of show/one pagers and other project work as assigned.
  • Develop and maintain databases of key data points for TFMC committees.
  • Work closely with Finance on managing and keeping track of funds.
  • Assist with research projects as needed.
  • Duties and responsibilities may be amended from time to time in order to support efficient company operations.

Skills required:

  • 1-3 years of administrative assistant and/or advanced administrative support experience, ideally working with senior leaders in a creative environment.
  • BA or BS degree from an accredited college or university.
  • Excellent oral and written communication skills and professional presence with a customer service orientation.
  • Remains calm under pressure.
  • Ability to work in a fast-paced environment and perform a variety of tasks with a sense of urgency.
  • Ability to prioritize work tasks and handle appropriately.
  • Ability to redirect and change tasks quickly, and re-prioritize as new needs arise.
  • A team-oriented individual with the ability to deal effectively with all levels of staff in the resolution of problems and the completion of tasks.
  • Ability to process and integrate complex information and appropriately exercise independent judgment.
  • Strong organizational skills necessary to organize and deal with workload that involves tight deadlines, managing multiple tasks and project simultaneously as well as confidentially.
  • Excellent personal computer skills including advanced skills in Microsoft Word, PowerPoint, Excel Outlook, Visio and/or Project (or similar program management software) required.

Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies.

As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

  • Administrative Assistant

    3 weeks ago

    Santa Monica, United States Capstone Global Management Inc Full time $55,000 - $70,000

    Job DescriptionJob DescriptionThe Administrative Assistant will provide quality administrative support to the Santa Monica Capstone Team. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to details. This person should have experience working in an office environment, performing...

  • Administrative Assistant

    3 weeks ago

    Santa Monica, United States Capstone Global Management Inc Full time $55,000 - $70,000

    Job DescriptionJob DescriptionBenefits:401(k)Dental insuranceHealth insurancePaid time offProfit sharingTuition assistanceVision insurance The Administrative Assistant will provide quality administrative support to the Santa Monica Capstone Team. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous...

  • Administrative Assistant

    11 hours ago

    Santa Monica, United States Neogene Therapeutics Full time

    At AstraZeneca's Oncology R&D division, we follow the science to explore and innovate. We are working towards treating, preventing, modifying, and even curing some of the world's most complex diseases. Here we have the potential to grow our pipeline and positively impact the lives of billions of patients around the world. We are committed to making a...

  • Administrative Assistant III

    2 weeks ago

    Santa Monica, United States UCLA Health Full time

    Make a positive impact on one of the nations top health systems. Help ensure the efficient delivery of award-winning patient care. Take your professional expertise to the next level. The Administrative Assistant III (AA 3) functions as both the Imag Administrative Assistant, Administrative, Radiology, Assistant, Healthcare

  • Administrative Assistant

    3 weeks ago

    Santa Monica, United States Neogene Therapeutics Full time

    At AstraZeneca's Oncology R&D division, we follow the science to explore and innovate. We are working towards treating, preventing, modifying, and even curing some of the world's most complex diseases. Here we have the potential to grow our pipeline and positively impact the lives of billions of patients around the world. We are committed to making a...

  • Administration Assistant

    2 weeks ago

    Santa Monica, United States Steel Threads Full time $18 - $20

    Job DescriptionJob DescriptionThis is a full-time on-site role located in Santa Monica, CA for an Administrative Assistant at Steel Threads Inc. The role involves handling administrative tasks and providing general support to the team.QualificationsExceptional organizational and time management skillsReceiving/QC-ing/Packing OrdersMust be able to lift up to...

  • Administrative Assistant

    6 days ago

    Santa Monica, United States Red Bull Gruppe Full time

    In this position, you will provide direct administrative support to the Senior Vice President of Sales for Category & Insights and the Senior Vice President of Emerging Channels. Your main responsibilities will include: calendar management, coordination of meetings and travel (domestic/international), preparation of PowerPoint presentations, internal...

  • Administrative Assistant 2

    2 weeks ago

    Santa Monica, United States UCLA Health Full time

    At UCLA Health, our people are here for more than a career. Theyre committed to elevating the lives of everyone they encounter. Its only possible when youre passionate about what you do and where you get to do it. As a key member of our team, you Administrative Assistant, Administrative, Assistant, Operations, Technology Manager, Healthcare

  • Legal Administrative Assistant

    1 week ago

    Santa Monica, United States Wolfsdorf Rosenthal Full time

    Job DescriptionJob DescriptionSalary: $25+/hour DOEWR Immigration is a global immigration firm known worldwide for its innovation, technology, high touch legal services, and flawless execution. With eight offices in four time zones, the firm provides corporate global visa services in over 100 countries. WR is one of the fastest growing immigration service...

  • Administrative Assistant

    2 weeks ago

    Santa Monica, United States SG Injury Center Part time $20 - $25

    Job DescriptionJob DescriptionAdministrative Assistant is desired for Doctor working from home. Beachfront property on PCH in Santa Monica.Duties include:Clerical - Data entry with the use of Microsoft Excel. Organization and maintenance of patient files. On the job training is available with no experience necessary. Flexible hours are...

  • Administrative Assistant 3 yr Exp

    10 hours ago

    Santa Monica, United States Ampcus Full time

    The Administrative Assistant III is responsible for executing their duties by performing high-level administrative service support to Pathologists, Residents, and Fellows in the Department of Pathology and Laboratory Medicine as assigned. The Administrative Assistant III executes a wide range of high-level administrative duties including providing backup...

  • Administrative Assistant

    1 week ago

    Santa Monica, United States Red Bull Full time

    In this position, you will provide direct administrative support to the Senior Vice President of Sales for Category & Insights and the Senior Vice President of Emerging Channels. Your main responsibilities will include: calendar management, coordination of meetings and travel (domestic/international), preparation of PowerPoint presentations, internal...

  • Administrative Assistant

    8 hours ago

    Santa Monica, United States Red Bull Full time

    Company Description In this position, you will provide direct administrative support to the Senior Vice President of Sales for Category & Insights and the Senior Vice President of Emerging Channels. Your main responsibilities will include: calendar management, coordination of meetings and travel (domestic/international), preparation of PowerPoint...

  • Administrative Assistant

    1 week ago

    Santa Monica, United States Red Bull Gruppe Full time

    Job Description In this position, you will provide direct administrative support to the Senior Vice President of Sales for Category & Insights and the Senior Vice President of Emerging Channels. Your main responsibilities will include: Calendar management Coordination of meetings and travel (domestic/international) Preparation of PowerPoint...

  • Legal Administrative Assistant

    2 weeks ago

    Santa Monica, United States Wolfsdorf Rosenthal Part time

    Job DescriptionJob DescriptionSalary: $25+ hourly DOEWR Immigration is a global immigration firm known worldwide for its innovation, technology, high touch legal services, and flawless execution. With eight offices in four time zones, the firm provides corporate global visa services in over 100 countries. WR is one of the fastest growing immigration service...

  • Legal Administrative Assistant

    1 week ago

    Santa Monica, United States Wolfsdorf Rosenthal Part time

    Job DescriptionJob DescriptionSalary: $25+ hourly DOEWR Immigration is a global immigration firm known worldwide for its innovation, technology, high touch legal services, and flawless execution. With eight offices in four time zones, the firm provides corporate global visa services in over 100 countries. WR is one of the fastest growing immigration service...

  • Administrative Assistant

    4 weeks ago

    Santa Monica, United States One Medical Full time

    About Us One Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn’t your average doctor’s office. We’re on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers and health...

  • Front Office Administrative Assistant

    3 days ago

    Santa Monica, California, United States UCLA Health Full time

    Job Summary:UCLA Health is seeking a highly organized and detail-oriented Front Office Administrative Assistant to provide administrative and patient care support to assigned clinics in the UCLA Health Community Clinics. As a key member of the Ambulatory Care clinic team, you will play a crucial role in ensuring smooth outpatient flow, resulting in optimum...

  • Administrative Assistant

    7 hours ago

    Santa Monica, United States Red Bull Gruppe Full time

    In this position, you will provide direct administrative support to the Senior Vice President of Sales for Category & Insights and the Senior Vice President of Emerging Channels. Your main responsibilities will include: calendar management, coordination of meetings and travel (domestic/international), preparation of PowerPoint presentations, internal...

  • Administrative Assistant

    4 weeks ago

    Santa Monica, United States One Medical Full time

    Job DescriptionAbout UsOne Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn’t your average doctor’s office. We’re on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers...