Senior Accounting Manager/Controller

3 weeks ago

Falls Church, United States Worldwide Assurance for Employees of Public Agencies (WAEPA) Full time

Position Senior Accounting Manager/Controller

Classification Exempt

Reports to CFO

Department Finance

Job Summary

The Mission of this position is to build and sustain a General Accounting Function with appropriate controls. The accounting processes should be efficient, effective, and compliant.

This position will lead all day-to-day finance operations and supervise the accounting team, including functional responsibility over accounting, accounts payable, and accounts receivable. This position will ensure that WAEPA has the systems and procedures in place to support effective program implementation and conduct flawless financial statement audits. The position will work closely with managers and their staff, not only to educate them regarding finance and accounting procedures but also to explore how the finance function can support departmental operations.

MEANSURES OF SUCCESS

Cycle time – Number of days required to close and produce monthly financial statements Financial Statement and Journal Entry error rate Audit Findings Department expenses vs. budget

KEY PERFORMANCE INDICATORS

Cycle time - Number of days required to close and produce monthly financial statements Financial Statement and Journal Entry error rate Audit Findings Department expenses vs. budget

Responsibilities/Essential Job Functions

Financial Management Oversees all accounts, ledgers, and reporting systems to ensure compliance with appropriate GAAP standards and regulatory requirements. Maintains internal control and safeguards for receipts of revenue, costs, and program budgets and actual expenditures. Monitors key financial metrics to manage risk and support decision-making. Coordinates and leads the annual audit process to receive unmodified opinions with no internal control deficiencies. Coordinates and leads the annual audit process and the submission of the IRS Form 990. Consistently analyzes financial data and presents financial reports in an accurate and timely manner; clearly communicates monthly, quarterly, and annual financial statements; monitors progress and changes and keeps senior leadership abreast of WAEPA's financial status. Manages organizational cash requirements forecasting. Tracks the performance of investments through accurate monthly reconciliations. Works with the CFO to complete all insurance renewals. Leads the revenue recognition project, which spans multiple departments of WAEPA. Team Leadership Provides direction and oversight of accounting staff, helps clarify roles and responsibilities, and develops and implements training programs to maximize and reach optimal individual and organizational goals. Provides leadership in strengthening internal communications with staff at all levels of the organization; creates and promotes a positive and supportive work environment. Maintains strong relationships with vendors, bankers, auditors, and consultants. Accounting Provides the final approval on all invoices through Yooz. Accurately prepares wire transfers to large vendors Ensures all leases are properly accounted for in Intacct. Manages daily accounting operations, including review of journal entries, tracking of cash receipts, review of payroll, reconciliation of all bank & investment accounts, and tracking of fixed assets. Prepares monthly close of accounting modules in Intacct. Generates and reviews monthly financial reports; conducts and prepares variance analysis. Reconciles applicable G/L accounts to detail. Prepares ad-hoc financial analysis and reports as needed. Prepares monthly financial decks for management; prepares quarterly financial decks for Board of Directors. Prepares external reporting, including personal property tax returns, gross receipts tax returns, DC business license renewals, and VA State Corporation Commission renewals. Oversees the escheatment process. Oversees the collection of Form W-9. Reviews 1099-NEC forms prepared by the Accountant (AP Specialist) using Track1099 by Avalara. Updates and maintains calendar of reporting requirements. Updates and maintains the accounting manual. This position description should not be construed to imply that the requirements are the sole standards for the position. Incumbents are expected to perform all other duties as required.

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