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HUMAN RESOURCES ASSISTANT

2 months ago

Fort Lauderdale, United States City of Fort Lauderdale, FL Full time
Salary: $20.69 - $32.06 Hourly

Location : Fort Lauderdale, FL

Job Type: Full Time

Job Number: NB120-09

Department: Human Resources

Opening Date: 07/09/2024

Closing Date: Continuous

POSITION SUMMARY

The City of Fort Lauderdale employees possess a passion for public service demonstrated by a high degree of enthusiasm, self-reliance, and job proficiency. They effectively convey the vision and mission of the organization and provide excellent service and satisfaction to our internal and external customers.
Performs skilled administrative and technical onboarding work (not actual recruiting) in the Recruitment section of the City's Human Resources Department of a specialist nature often involving complex work methods and techniques primarily consisting of processing the onboarding of employees utilizing the NeoGov onboarding software system. Prior onboarding experience in a Human Resources environment is highly desired.

PLEASE NOTE:

This is an employee onboard processing, non-recruiting position.
This position will remain open until a sufficient number of qualified applications have been received.

The duties of this position will include all of those duties set forth in the official job description.

The City offers a wide variety of benefits to employees. In addition to the competitive benefits package and salary, the City participates in the Florida Retirement System (FRS) which offers an investment option and a pension option, and requires a 3% contribution from employees. New hires are automatically enrolled in FRS.

Say "Hello" to the City of Fort Lauderdale and Say "Goodbye" to Your Student Loan
That's right Under the U.S. Department of Education's Public Service Loan Forgiveness (PSLF) program, the remaining balance on your student loan may be forgiven after you have made 120 qualifying monthly payments while working full-time at the City of Fort Lauderdale Please visit for more information or to see if you qualify.

This job classification will be governed by the Personnel Rules, as it is not represented by a collective bargaining unit.

ESSENTIAL JOB FUNCTIONS

Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position.
  • Exercises initiative to positively and effectively address customers' needs in a timely and courteous manner positively and effectively
  • Greets visitors and employees, answers the general phone line and intercom for the Department, and responds to requests for information
  • Assists walk-in applicants and employees with employment, payroll, benefit and time-keeping questions
  • Initiates, tracks, and coordinates orientation, as well as criminal background checks, reference checks, educational verification and driver's license checks with vendors; and coordinates/schedules medical and drug-screening exams as necessary with appropriate healthcare facilities
  • Maintains various tracking logs of new hires, promotions, demotions, transfers or assignment changes
  • Performs E-Verify checks for new hires and ensures checklists are completed for employees and all appropriate items are included in the personnel file
  • Responsible for issuing employee ID badges; submits required information to appropriate security personnel for building access
  • Enters personnel actions in payroll system (new hires, promotions, demotions, transfers, and position assignment changes); responsible for correcting errors related to personnel actions
  • Participates in other recruitment activities as needed, including interaction with applicants as required; provides information to applicants regarding job opportunities and explains employment process
  • May organize mass drug testing and tine test readings for summer hire process
  • Backup for other HR onboarding staff as necessary
  • Performs related work as required
JOB REQUIREMENTS & WORK ENVIRONMENT

  1. High School Diploma or G.E.D. equivalency
  2. At least one (1) year performing intermediate level administrative work, preferably employee onboard processing work in a Human Resources environment.

Preferences:
  • Experience processing the onboarding of employees in a Human Resources environment highly preferred
  • Experience using NeoGov or a similar Applicant Tracking System for onboarding
  • Experience with Infor or a similar HRIS/payroll system
  • Proficiency in MS Office Suite applications, especially Word and Excel
  • Detail-oriented and efficient at multitasking


SPECIAL REQUIREMENTS
Non-Essential Employees will not be required to work during a declared emergency but may be required to work in some capacity after the declared emergency. The employee's Department Head will determine when the employee will be required to work.

PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS
The position is generally sedentary. Employees sit most of the time, but may walk or stand for brief periods of time.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

HOW TO APPLY/ VETERAN INFORMATION

Depending on the number of applicants and the quality of their education and experience, the examination may consist of one or more of the following tests: Evaluation of Training and Experience, Oral Interview, Written Examination, or other assessment method. Applicants must attain a minimum score of 70 in each part of the examination in order to qualify. All successful applicants may be required to take a medical examination and/or pass a drug screening prior to appointment.

An eligible veteran who enters an open-competitive examination shall receive preference points added to the total passing score earned in the examination as provided for in the Florida Statutes. To obtain veteran's preference, candidates MUST submit a copy of separation papers and the City of Fort Lauderdale's veteran's preference claim form ().

The City of Fort Lauderdale offers a comprehensive benefits package to all regular full-time employees including vacation, holiday, and sick leave as well as medical, dental, vision, life and short-term disability insurance.

Click for an overview of employment information including our benefits package.

01

Do you possess a High School Diploma or G.E.D equivalent?
  • Yes
  • No


02

What is the highest level of education you have received from an accredited college or university in Human Resources, Business Administration, Public Administration, or a closely related field?
  • No college level education, or education is in an unrelated field
  • Less than 1 year
  • 1 year
  • 2 years or Associate's Degree
  • 3 years
  • 4 years or Bachelor's Degree
  • Master's Degree


03

How many years of experience do you possess performing intermediate level administrative work, preferably employee onboarding work in a human resources environment?
  • None
  • Less than 1 year
  • 1 year
  • 2 years
  • 3 years
  • 4 years
  • 5 years
  • 6 or more years


04

Have you ever worked directly in a unionized environment?
  • Yes
  • No


05

This position will require daily work greeting visitors, answering the general phone line and intercom for the HR Department, takes messages, and transfers phone calls. Are you willing and able to meet this requirement?
  • Yes
  • No


06

Do you have prior Human Resources employee onboard processing work experience?
  • Yes
  • No


07

Do you have prior work experience using NeoGov Insight and /or NeoGov onboarding software system(s) to process the onboarding of employees?
  • Yes
  • No


08

Do you have prior work experience using an onboarding software system other than NeoGov?
  • Yes
  • No


09

Are you a current employee of the City of Fort Lauderdale government agency?
  • Yes
  • No


10

Describe your prior work experience using NeoGov Insight and /or NeoGov Onboarding software system(s). If none, enter "None".

11

Describe your previous experience utilizing applicant tracking systems for hiring and/or onboarding purposes (not systems you have used to apply for positions). Include the name of the systems and how you have utilized them in your answer. If none, enter n/a.

12

Describe your previous HR experience related to onboarding and processing personnel actions. If none, enter n/a.

13

Describe your experience utilizing Infor or other HRIS/payroll systems and/or generating reports. If none, enter n/a.

14

Describe your experience and proficiency with MS Word and Excel.

15

Describe your experience maintaining confidentiality of employee data.

16

Describe your prior experience multitasking and quickly switching gears between many different functions while meeting deadlines and maintaining accuracy of data.

17

How many years of experience do you possess performing employee onboarding work in a human resources environment?
  • None
  • Less than 6 months
  • 1 year
  • 2 years
  • 3 years
  • 4-6 years
  • 7-9 years
  • 10 or more years


Required Question