Executive Assistant

Our organization is a dynamic, client-focused insurance agency specializing in commercial property and casualty insurance solutions. Since 2005, we have been dedicated to crafting customized insurance portfolios that protect businesses across various industries nationwide. With a team of 40 professionals, including 28 based in our vibrant Skokie, IL office and the remainder in our Lakewood, IL location, we pride ourselves on fostering a collaborative and innovative work environment. Our commitment to transparency, accountability, and exceptional service ensures our clients receive tailored coverage to support their long-term success. We are seeking a highly organized and proactive Executive Assistant to support our company's owner, a dynamic and creative leader with a fast-paced, multifaceted approach to business. This in-office role, based in our Skokie, IL office, is critical to ensuring seamless operations and providing high-level administrative support in the commercial property and casualty insurance industry. The ideal candidate will be a sharp, adaptable, and detail-oriented professional capable of managing a diverse range of tasks while keeping up with the owner's innovative and sometimes unpredictable style. This position offers the opportunity to work in a great work environment with a close-knit team, contributing directly to the company's success. Responsibilities Provide comprehensive administrative support to the owner, including managing calendars, scheduling meetings, and coordinating travel arrangements. Act as the primary point of contact for internal and external communications, handling emails, phone calls, and correspondence with professionalism and discretion. Organize and prioritize the owner's tasks and projects, ensuring deadlines are met and key priorities are addressed efficiently. Prepare and edit reports, presentations, and documents for client meetings, board reviews, and strategic planning sessions related to commercial insurance. Coordinate and facilitate meetings, including preparing agendas, taking minutes, and following up on action items. Manage special projects as assigned by the owner, such as research, event planning, or client outreach initiatives, ensuring timely and high-quality execution. Maintain confidentiality of sensitive business and client information, upholding the highest standards of professionalism. Collaborate with the Skokie office team to streamline workflows, support office operations, and contribute to a positive team culture. Anticipate the owner's needs by proactively identifying opportunities to improve efficiency and organization in their day-to-day activities. Assist with light personal tasks as needed, such as coordinating appointments or managing personal schedules, to support the owner's work-life balance. Qualifications Bachelor's degree or equivalent experience in business administration, office management, or a related field. 3-5 years of experience as an executive assistant or in a similar high-level administrative role, preferably in a fast-paced or creative environment. Exceptional organizational and time-management skills, with a proven ability to prioritize tasks and manage multiple responsibilities simultaneously. Strong interpersonal and communication skills, both written and verbal, with the ability to interact professionally with clients, team members, and stakeholders. Ability to thrive under pressure, adapt to changing priorities, and maintain composure when working with a dynamic, high-energy leader. High level of emotional intelligence and problem-solving skills, with a proactive approach to anticipating needs and resolving challenges. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace, with experience using scheduling and project management tools. Discretion and integrity in handling confidential information related to the business and its clients. Experience in the commercial property and casualty insurance industry is a plus but not required. A positive attitude, strong work ethic, and a desire to contribute to a collaborative and innovative team environment. Compensation and Benefits Salary : $80,000$90,000 annually, commensurate with experience. Benefits : Full benefits package, including health, dental, and vision insurance, as well as a 401(k) plan. Perks : Access to an on-site gym and fully stocked kitchens to support a healthy and comfortable work environment. Work Environment : Join a great workplace culture with a tight-knit team of 40 employees, where creativity, collaboration, and excellence are valued. #J-18808-Ljbffr