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Coord Patient Experience

2 months ago

Wilmington, United States Novant Health Full time

Overview:

Summary:
Working under the supervision of the manager, the Practice Administrator, the Coordinator Patient Experience takes on the spot the supervisory role in ensuring the best possible experience for our patients. This includes regularly participating in leadership rounding on patients, Responsible ensuring that front line staff adhere to the NHRMC PG Standards of Performance, additionally serving as the front desk supervisor point person, stepping in to perform all duties of the front line staff when needed. The Coordinator of Patient Experience is expected to participate in staff counsel and must have the leadership ability to make decisions and solve problems.

Responsibilities:
Responsibility I: NHRMC Standards of Performance
Ownership responsible for all outcomes of efforts and actions
Teamwork demonstrates a willingness to assist co-workers and to accept additional assignments as requested to support the department efficiently by acting as a team player and working well with others
Communication acknowledge patients and co-workers, listen attentively while maintaining eye contact and speaking to them directly and respectfully
Compassion Be an advocate for patients, families and teammates. Show them you care and always follow up.

Responsibility II: Daily Preparation / Check-in
Maintains reception area, to include waiting room
Verifies insurance eligibility
Prints all encounter forms for each day appointments
Ensures that all patients are greeted in a timely manner, using AIDET and key words at key times
Provide necessary forms to new patients, updates information on existing patients, reviews for accuracy and scans/copies all insurance cards. Notifies the clinical staff when the patient is ready
Through leadership daily rounding, monitors waiting rooms and communicates wait times to patients
Responsible for applying information on all insurance plans, correctly identifying and entering FSC into IDX
Collects co-pays and logs them appropriately at the time of check in
Contact patients by telephone to communicate scheduling information within established time frames
o New patients reminder telephone calls are made within 24 hours of scheduled appt
o Patients who are no-show are called within 24 hours of their missed appt
o New patient referrals are contacted within 24 hours to schedule first appt
Pulls charts for nurses to prepare for patients visits, if applicable
Appropriately documents all non essential personnel coming on site in the log book
Organizes check-in/check-out tasks, coordinates workflow patterns and serves as a senior resource for issues and concerns presented by patients/customers. Deescalates situations and problem solves proactively without intervention from leadership.

Responsibility III: Check Out
Ensures that patients have all information and questions answered about their health and treatments received, to include future appointments
Ensures encounter forms are completed and tracked accordingly with office schedule
Obtain any required prior authorizations for patient if being referred for outside services, ie. Radiology, surgery, laboratory, pharmaceuticals
Completes all documentation for observation, planning and evaluation of care provided to patients

Responsibility IV: Clerical / Administrative
Process medical records requests
Open and process any mail and distribute accordingly as well as delivering packages marked refrigerate immediately to clinical personnel
Maintains filing, charting, faxing and all other clerical functions as required
Answers telephones in a polite manner, makes appointments and takes messages
Prepares and processes correspondences
Rolls phones according to schedule
Assists in the daily reconciliation of the change fund and deposit

Responsibility V: General Practice Duties
Participates in short-range planning, professional development of staff, goal setting, development and completion of action plans, works with manager and director in development of strategic plans.
Must have physical exam and annual TB skin testing
Identifies and orders supplies as needed
Plays a key role in on-boarding and training of new staff as needed as is willing to cross train to cover additional needs of the practice
May review Kronos daily as directed by Practice Administrator
Provides input on departmental budget and reviews practice purchasing.
Participates daily in leadership rounding on patients, staff, providers and waiting areas.
Assists and fills in as lead in daily huddles.
Assist with performance appraisals and/or middle performer conversations.
Coaches, counsels and recognizes staff for job performance. Gives input and tracks employees through 30 and 90 day periods.
Utilizes disciplinary action process following discussion with practice leadership.
Maintains professional accountability by participating in in-services, committees and staffing needs.
Leads and participates in performance improvement initiatives and completes audits.
Coordinates workflow patterns and serves as the on the spot supervisor for issues and concerns presented by patients/customers. Deescalates situations and problem solves proactively without intervention from leadership.
In depth knowledge of Fair Debt Collection Practices Act, PHI, HIPAA as well as other State and Federal regulations pertaining to health insurance statutes
Ability and flexibility to cover various medical offices when needed
Responsible for overseeing cash management protocols and ensuring that front line staff is accurate in all cash management functions. Performs leadership audits as required in the Annual Compliance Plan.
Adheres to company policy on continuing education programs, i.e. Annual HIPAA training
Adheres to departmental dress codes as observed by director and wears picture identification badge, 100% of the time

Qualifications:

Credentials:

Education:
Essential:
* High School Diploma

Other information:
Experience: At least 5 years previous medical office experience working within a patient registration, reception or billing role. Previous Supervisory experience preferred. Demonstrates standards of performance (ownership, teamwork, communication, compassion) that support patient satisfaction and principles of service excellence.
Performs other duties as assigned.
Individual will possess commensurate combination of education, experience and qualifications.

Responsibilities:

It is the responsibility of every Novant Health team member to deliver the most remarkable patient experience in every dimension, every time.

  • Our team members are part of an environment that fosters team work, team member engagement and community involvement.
  • The successful team member has a commitment to leveraging diversity and inclusion in support of quality care.
  • All Novant Health team members are responsible for fostering a safe patient environment driven by the principles of "First Do No Harm".