GENERAL CLERK 2

2 weeks ago


San Antonio, United States Southwest Research Institute Full time
Who We Are:

The Space Systems Division is a multidisciplinary team of engineers, program managers, and technicians to develop spaceflight missions, spacecraft, spacecraft avionics systems and spacecraft payloads.

Objectives of this Role:
  • Support the assist administrative support staff in the division and acquire skills to be a back-up.
  • Provide clerical and administrative support to managers and engineers and occasionally support other staff in the department as needed.
  • Must be detail oriented, possess strong organizational skills, adequate professional social skills, have the ability to multi-task and take own initiative to complete necessary tasks.
  • Be proficient in MS Office and Adobe. Willingness to continue to learn and improve their software skills.
Daily and Monthly Responsibilities:
  • Greets visitors or clients and directs them to appropriate conference areas or employee offices or laboratories.
  • Answers telephones, routes calls, takes and delivers messages.
  • Monitors and records inventory of office supplies and place orders.
  • Receives incoming materials and distributes accordingly.
  • Receives and routes paperwork, supplies, equipment, and other materials.
  • Performs data entry and other basic computer functions.
  • Generate memos and other materials consistent with desired formatting.
  • Processes invoices, requisitions, and other SwRI forms.
  • Operates office machinery such as copier, fax machine, and scanners.
  • Manage conference room and staff calendars using Microsoft Outlook.
  • Be back-up for and provide assistance in booking travel arrangements using Concur.
Requirements:
  • Requires a high school diploma or equivalent with experience in administrative and clerical support.
  • 2-6 years: Proficient in MS Office; Intermediate level.
  • 2-6 years: Proficient in Adobe; Intermediate level.
  • A valid/clear drivers license is required.

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