GENERAL CLERK 2

2 weeks ago


San Antonio, United States Southwest Research Institute Full time
Who We Are:

The Computational Lifing Software Section is a highly collaborative and diverse team dedicated to enhancing aviation safety through the development and distribution of cutting-edge software solutions. Our state-of-the-art software is trusted by major institutions globally to ensure the reliability and safety of both commercial and military aircraft.

Objectives of this Role:
  • Provide administrative support to the Computational Lifing Software Section of the Materials Engineering Department.
  • Assist with reports and proposals.
  • Help ensure 100% on time rate for deliverables.
  • Assist with software recordkeeping, management, and licensing.
  • This position fosters mutually beneficial relationships with staff and customers to make sure the sections run efficiently and productively.
Daily and Monthly Responsibilities:
  • Maintain project files, prepare contract action forms for software sales, and issue software licenses.
  • Monitor electronic timesheets and manage biweekly timesheet closeout.
  • Manage multiple Outlook calendars.
  • Prepare travel authorizations, expense accounts, check requests, and other electronic forms.
  • Work closely with Contracts and other Institute business offices.
  • Read technical documents and review them for grammar and formatting (reports, proposals, user manuals, etc.).
  • Anticipate team needs for information and collect, analyze, and organize the information.
  • Be able to respond to requests accurately and efficiently.
  • Maintain and regularly update spending and progress tracking databases, ensuring all information is accurate and up-to-date.
  • Generate and distribute project status and progress reports.
  • Ability to work independently, exercise confidentiality and discretion.
  • Manage and prioritize multiple tasks and other duties, as assigned.
Requirements:
  • Requires a high school diploma or equivalent.
  • Courses or certifications in secretarial, office support, office administration, administrative assistant is helpful.
  • 2+ years: Related work in a professional environment
  • 2+ years: Microsoft Office experience (primarily Outlook, Word, Excel, & PowerPoint)
  • A valid/clear drivers license is required.

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