Project Specialist

1 week ago

Farmington Hills, United States IQS Full time

CAPTURE 3D LLC, a ZEISS company, is actively seeking a Project Specialist to join our Automation Solutions team in our Farmington Hills / Wixom MI facilities. CAPTURE 3D is the premier North American representative of the industry leading German engineered automated ZEISS ATOS Scanbox 3D non-contact measurement and inspection solutions. Hybrid work environment supported based on schedules and tasks. Our solutions have been embraced by a wide range of companies such as Activision, Alcoa Howmet, Barnes Aerospace, Blue Origin, Boeing, FCA, Disney, Ford, GE, GM, Honda, Honeywell, Joe Gibbs Racing, LUCID, Microsoft, NASA, NIKE, Orchid Orthopedic, PCC, Rivian, Rolls Royce, Siemens, Sig Sauer, Toyota Racing Development, and Pratt & Whitney to name a few. The Project Specialist position is an integral part of the project management team which is tasked with proposing and implementing specially designed and developed systems that could typically include (but not limited to) ScanBoxes, Integrated Systems, Specialized Software, Part Loading Automation, Fixtures, Enclosures, and more. The Project Specialist is responsible for creating, organizing, and managing project documentation including, but not limited to, Quotations, Margin Spreadsheets, Work Breakdown Structures, Timelines, Issues Lists, Financial and other reports working in conjunction with Project Managers, Automation, Engineering, and the Finance and Controlling department. This role is primarily a back-office based function; however, some fieldwork will be necessary to attend project meetings at customer sites together with and or as an alternate to the Project Managers as well as travel to other ZEISS facilities. Responsibilities: Development of Scope of Work for Project Proposals Create Margin Spreadsheets for projects Define Revenue Recognition and invoice milestones Facilitate information gathering and answers to customer specifications with various ZEISS departments Create Proposal Documents Assist Sales and Project Management Teams with customer meetings pre and post-sale Maintain Project Quote Log and Project Documentation including Gate review documents, Purchase Orders, Sales Orders, etc. Create and Maintain project Work Breakdown Structures Create and Maintain Project Timelines in Microsoft Project and or SAP Create and Maintain Issue Lists Integrate multiple project schedules Identify, consolidate, and resolve timing issues together with Management Tracking of billable hours, expenses, customer signoffs Update and distribute customer reports on a weekly basis Coordinate project scheduling, budgeting, and other tasks in support of the Project Managers. Assists in development of management reports and presentations. Organize Project files using SharePoint and other Project ERP systems Participate in improvement activities to optimize process Assist with sourcing vendors and securing quotations Issue and process purchase orders to suppliers for non-standard items Associate degree or equivalent combination of education and work experience in Business or Project Management Strong working knowledge of Microsoft Office products (Excel, Word, Project) Experience with SAP a plus 3-5 years of experience in a demanding project management environment Demonstrated ability to operate with little oversight Excellent time management skills with the ability to work to tight deadlines Ability to communicate in a clear and professional manner both verbally and in writing Detail oriented with ability to effectively multitask and prioritize workload History of establishing and maintaining document storage methods using SharePoint Business Accounting or Quoting experience a plus Knowledge of manufacturing quality/metrology systems a plus

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