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Accounts Payable/Accounts Receivable Specialist
3 months ago
Accounts Payable/Accounts Receivable Specialist
CBEM brings lasting, positive changes to the individuals with developmental disabilities we serve, some of whom experience mental illness. Our process begins with observations from which we design a comprehensive plan. It continues on as we teach our clients and their circle of support how to obtain positive, sustainable outcomes.
Job Title : Accounts Payable/Accounts Receivable Specialist
Job Classification : Non-Exempt / Full-time
Reports to:
Controller
Location : Hybrid (in office 2-3 days/week)
Compensation:
$31.25/hr-$32.45/hr
Summary:
The Accounts Payable/Accounts Receivable Specialist is an hourly, non-exempt, full-time position located in our Lafayette Support Office under the supervision of the Controller. As an Accounts Payable/Accounts Receivable Specialist, you will be responsible for managing all aspects of the Accounts Payable system and for supporting the Accounts Receivable process. This role requires strong attention to detail, organizational skills, and the ability to communicate effectively with internal and external stakeholders. You will play a crucial role in ensuring accurate and timely processing of invoices, payments, and collections, contributing to the overall financial health and success of the organization. Time permitting, this position may grow to assist in other areas of the Finance Department.
Essential Duties and Responsibilities include the following areas:
Accounts Payable:
Manage full-cycle Accounts Payable (AP) including vendor management, coordinating and processing of AP invoices and employee reimbursements.
Determine payment processing schedule.
Post manual, ACH and virtual payments.
Process monthly rent payments in coordination with Business Manager.
Manage accounting software changes and coordinate with parent company.
Suggest and initiate process improvements.
Update and create Accounts Payable policies & procedures.
Review CAM reconciliations and communicate with corporate accounting regarding CAM updates.
Research AP invoice integrity.
Research and answer vendor inquiries.
Handle all communication functions pertaining to Accounts Payable.
Reconcile vendor accounts and resolve discrepancies.
Code expenses to accounts and cost centers
Attend AP meetings as required and cascade information as necessary.
Process monthly credit card reports.
Manage information relative to new vendors, including 1099 status and Tax Identification Numbers (TIN)
Assist corporate office in preparation for 1099 filing.
Assist with preparation of 1094-C/1095-C forms.
Accounts Receivable:
Perform month end billing activities as directed.
Work with EHR database to produce monthly reports.
Communicate with internal departments regarding billing issues.
Perform data analysis as required.
Assist with other Accounts Receivables tasks as requested.
General Accounting:
Create forms as needed.
Assist with month-end closing, including accruals, reconciliations and reporting.
Collaborate with other departments to ensure smooth financial operations.
Maintain effective internal controls and data security measures.
Generate and distribute reports as needed.
Assist with outside audits.
Assist with other Finance duties as requested.
Qualifications :
Bachelor's Degree in Accounting or similar field preferred. Experience may be substituted in lieu of a degree.
4 years of Accounts Payable experience required.
2 years of Accounts Receivable experience required.
Ability to demonstrate understanding of general bookkeeping principles.
Ability to learn advanced Accounts Payable/Accounts Receivable software.
Experience with Tipalti, Chrome River and Netsuite is a plus.
Experience with Google Workspace and Apple OS is a plus.
Skills
Ability to multitask and prioritize time-sensitive tasks.
Strong interpersonal and communication skills.
Excellent attention to detail.
Ability to identify, analyze, and resolve problems or challenges effectively and efficiently.
Strong organizational and planning skills.
Ability to learn new job skills and adapt to changes, as needed.
Ability to be self-motivated and work independently.
Ability to work effectively and enthusiastically as a member of a team.
Communication - speaks and writes clearly, concisely and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; participates in meetings.
Professionalism - approaches others in a tactful manner; reacts well under pressure;
treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments; exhibits objectivity and openness to others' views. Presents a professional and polished appearance and manner.
Growth mindset - embrace challenges, learn from feedback and is inspired by the success of others.
Teamwork - functions as part of a team; recognizes and appreciates contributions from all team members.
Planning/Organizing - prioritizes and plans work activities; completes work in a timely manner; meets deadlines; strives to increase productivity; uses time efficiently.
Adaptability - adapts to changes in the work environment; accepts constructive feedback and implements suggestions.
Position Type/Expected Hours of Work
This is a full-time non-exempt position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5:00 p.m. at our Lafayette Support Office, with the possibility for a hybrid working arrangement 2-3 days per week. This position has regular business hours, although additional and/or alternative hours may occasionally be required depending on the position.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to walk, sit and stand. The employee is also required to use their hands and reach with their arms. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision and ability to adjust focus.
The above job description is not intended to be an all-inclusive list of duties or standards of the position. Employees will follow any other instructions, and perform any other related duties, as assigned by their supervisor.
Supervisory Responsibilities
This job has no supervisory responsibilities.
Job Requirements
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.
Additional Information
CBEM
provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
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