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Administrative Assistant

2 months ago

Decatur, United States KLS Workforce Solutions LLC Full time
Job Description
We are seeking a detail-oriented and organized Administrative Assistant for a temporary assignment. The ideal candidate will provide essential support to our team, ensuring smooth office operations and excellent customer service.

Key Responsibilities:

  • Reception & Communication: Answer and direct incoming phone calls, greet visitors, and maintain a professional and welcoming environment.
  • Document Management: Organize and maintain file systems, ensuring easy access and retrieval of information. Distribute documents to internal and external parties as needed.
  • Mail Handling: Process incoming and outgoing mail, including sorting, distributing, and preparing packages for shipment.
  • Data Entry & Documentation: Accurately enter data into computer systems. Prepare, proofread, and complete various forms, reports, correspondence, lists, and logs.
  • Purchasing Support: Process purchase orders and requisitions, ensuring timely and accurate fulfillment of requests.
  • Customer Service: Provide exceptional customer service in person, via phone, or through email. Assist with inquiries and provide information regarding department/division services.
Requirements

Qualifications:
  • Strong Communication & Interpersonal Skills: Ability to communicate effectively with various individuals, both internally and externally.
  • Organizational & Time Management Skills: Proven ability to prioritize tasks, meet deadlines, and manage multiple responsibilities efficiently.
  • Attention to Detail: Excellent accuracy and meticulousness in data entry and document preparation.
  • Proficient in Microsoft Office Suite: Familiarity with Word, Excel, and Outlook.
  • Customer Service Oriented: Dedicated to providing a positive and helpful experience for all clients and colleagues.
  • Prior Administrative Experience: Previous experience in an administrative role is preferred but not required.

If you are a motivated individual looking to gain valuable administrative experience in a dynamic environment, we encourage you to apply

To Apply: Please submit your resume and a cover letter highlighting your relevant skills and experience.

Note: This is a temporary, on-site position. Remote work is not available.

Benefits

Medical

Dental

Vision