Sales Coordinator

2 weeks ago

Pismo Beach, United States Vespera Pismo Beach Full time

Why work for Vespera Resort on Pismo Beach?Vespera on Pismo Beach is the premier luxury resort on the central coast, offering authentically local experience and engaging service is recognized as a leader in the community. Our beachfront property is gorgeous and we have direct access to the Pismo Pier.Our culture is driven by our care for our guests and associates alike. Our mission is to create a genuine guest experience that is unrivaled and effortless.Vespera Pismo Beach offers competitive pay and a very complete benefits package; health insurance, paid time off, retirement plan, dental insurance, vision inWork HoursWill be required to work flexible scheduled shifts based on business needs.Scheduling includes holidays, evenings, and weekends depending on hotel events and functions.Job RequirementsUnderstand the mission, vision, and goals of the hotel.Must be able to prioritize and work efficiently with limited supervision.Must be detail oriented and able to multi-task efficiently.Must be able to speak and understand and communicate the primary language(s) used in the workplace.Requires effective communication skills, both verbal and written with the ability to upsell guests into rooms that fit their needs.Must possess basic computational ability.Must possess advance computer skills.Strong attention to detail and the ability to handle multiple tasks simultaneously.General knowledge of the city where hotel is located and its attractions.Extensive knowledge of the hotel, its services and facilities.Strong team player, able to partner with management and other employees in a professional manner.Must be able to push, pull, bend, stoop, squat and stretch to fulfill job tasks.Safety requirements of PPE as needed for duty assigned and with use of required tools and equipment.Job ResponsibilitiesResponsible for ensuring effective communication between sales, management, internal/external guests and the hotel operations. Support the sales management department by giving administrative support to the department managers, and staff. Greet and assist visitors, answer incoming calls to the department and handle guest inquiries. Will also assist in other admin areas of hotel as assigned.This position will coordinate the properties use, effectiveness and compliance of the Marriott Sales systemPrepare sales-related documents throughout the sales process (e.g., proposals, contracts, or banquet event orders).Promote awareness of brand image internally and externally.Gather materials and assemble information packages (e.g., brochures, promotional materials).Use sales techniques that maximize revenue while maintaining existing guest loyalty.Enter, retrieve, reconcile, and verify information (e.g., commissions, leads, third parties) in software involved in the sales process.Maintain customer databaseAnswer incoming calls to management and is the liaise between catering, management and internal/external guests.Coordinate and schedule appointments for management.Interact in courteous and professional manner with guests, vendors and associates.Perform clerical duties such as typing correspondence and reports, filing, and answering phones.Maintain and upkeep various filing systems, including vendor information where necessary.Greet visitors/guests and answer questions and concerns; follow through either to resolution or refer to the appropriate manager.Assure all incoming and outgoing correspondence is typed, received, mailed and/or filed as required.Assist managers in scheduling appointments, meetings and travel arrangements for business trips as required.Support administrative needs of daily reservations from direct booking segment.Support phone coverage and inquiries of LTS, wedding blocks, reservations, and cancellations.Support administrative needs of groups with detailed list of processes with establishing blocks and managing inventoryProcess accounting administrative duties including commissions, payments, deposits, disputes and research.Maintain a professional working environment and attitude.Maintain and upkeep of all office equipment.Make reservations for V.I.P. guests.Organize and maintain filing system.Provide administrative support for the hotel operations as needed.Carries out supervisor requests in accordance with hotel policies and standard operating procedures.Follow 4 Keys service standards, standard operation procedures, and safety standards.Follow all appropriate policies and procedure while constantly striving to improve all standards of operations.Follow safety and security procedures.Work cohesively with co-workers and all departments as part of a team.Follow all appropriate policies and procedures while constantly striving to improve standards of operations.Adhere to attendance and reliability standards.Additional guest services duties as assigned by management.Follow all additional duties as assigned by management.Compensation is $20 -$26 an hour DOE.All duties and requirements stated are essential job functions. This description is not an exclusive or exhaustive list of all of the functions that an associate in the position may be asked to perform from time to time. This document does not create an employee contract, express, implied, or otherwise, and does not alter the "at will" employment relationship of the employer or employee. Management reserves the right to change, modify, and/or alter any of the duties listed to meet business needs.

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