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24-25 SY Transportation Specialist

2 months ago

Deming, United States Deming Public Schools Full time
Beginning Date: 24-25 School Year

Salary: $19.52 Per Hour; Grade 26 / Step 1

Application:

IN-DISTRICT: Letter of interest through TalentEd Recruit & Hire website

OUT-OF DISTRICT: Complete the application through the TalentEd Recruit & Hire website

Application Deadline: Until Filled

REPORTS TO: DIRECTOR OF TRANSPORTATION

JOB GOAL
  • Schedules Special Education and assists with Regular Education busing.
  • Revises all bus rosters and keeps contact with the bus drivers to ensure that they are updated correctly.
  • Administers the scheduling and operations of district vehicles.
  • Manages employees' driving record information.
  • Keeps record of employee leave and submits weekly reports to the payroll department.
  • Assists the Transportation Administrative Assistant in documenting bus complaints
  • Maintains Per Capita Bus Feeder budget and reimbursement information.
EDUCATION AND EXPERIENCE:
  • High school diploma or general education degree (GED)
  • College hours in business preferred
  • Experience and knowledge of customer service
  • Experience and knowledge of state and district special education IEP procedures/regulations are required.
  • One year of related experience in a school office is preferred.
QUALIFICATIONS:
  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
  • The requirements, listed below are representative of the knowledge, skill, and/or ability required.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
ESSENTIAL DUTIES AND RESPONSIBILITIES

Issue busing information and bus passes to all new students, or to students that have a change of address:
  • Look up the address on the atlas/map and find out what bus number is in that area.
  • Prepare bus passes for students.
  • Make a copy of the busing information for parents.
Assign busing for Special Education students which includes the following duties:
  • Look up the address on the map then find out what bus number is in that area.
  • Contact the bus driver to be sure the pick-up and drop-off times are accurate.
  • Inform the bus driver of any changes to the roster.
  • Contact the school and notify them of students busing information or bus roster changes.
  • Maintain records on all Special Education bus students' information.
  • Sets up substitutes when Special Ed bus drivers and aides are absent.
Assign busing for McKinney Vento students which includes the following duties:
  • Look up the address on the map then find out what bus number is in that area.
  • Contact the bus driver to be sure the pick-up and drop-off times are accurate.
  • Inform the bus driver of any changes to the roster.
  • Contact the Equity Department to notify them of bussing information.
  • Maintain records on all McKinney Vento bus students' information.
Revise bus rosters:
  • Distribute copies of rosters to each bus driver for revisions.
  • After rosters are received from bus drivers, enter, and delete new names.
  • Distribute revised bus rosters to drivers for confirmation.
Schedule and issue out vehicles for activity trips
  • Manage Trip Tracking software for all District activities.
  • Assists with providing quotes for activity trips.
  • Set up and train new users.
  • Coordinate with Contractors to schedule field trips when needed.
  • Report vehicle inspections to Maintenance.
  • Assist with broken-down buses or vehicles. Coordinate with the Maintenance Director and Mechanic to either fix the bus or vehicle or send a replacement.
  • Keep records of contracted trips and rotation schedules.
  • Track hours for all activity drivers to evenly distribute trips.
  • Manage employee driving record checks
  • Review staff members' files to make sure that driver's record checks are updated yearly.
  • Send out memos to those who have expired licenses, physicals, or insurance.
  • Keep a record of all employees' driving record information on a spreadsheet.
  • Check that all documents are returned and filed.
CDL Compliance/Drug Screens
  • Keep records of all CDL drivers and coordinate random drug screens with the District vendor.
  • Report any positive results to the Federal Motor Carrier Safety Administration.
  • Conduct annual inquiries for the Drug and Alcohol Clearinghouse Database.
Manage Database for CDL Trainer and Examiner with the Federal Motor Carrier Safety Administration
  • Administrator for the District's Training Provider Registry through FMCSA for any CDL Drivers trained by the District Trainer.
  • Enters information for the District CDL Examiner into the registry.
Employee Training
  • Coordinates with trainers to provide training for First Aid/CPR, SBDI/SUV training
  • Coordinates with bus staff and Human Resources to provide training for bus assistant substitutes
Manage absentee reports
  • Keep a record of employee leave.
  • Find substitutes for sick bus drivers and bus assistants (Must be available at all times).
Manage Frontline of Transportation staff members
  • Check the accuracy of substitute bus driver and substitute bus assistant time input.
  • Manage and schedule substitutes in the Frontline application.
Bus complaints
  • Write down information on bus complaint forms.
  • Distribute bus complaints to the Director of Transportation.
  • Call parents and notify them of action taken regarding their complaint then; follow up with a letter.
Manage per capita bus feeder
  • Run absence reports for per capita bus feeder students from schools monthly.
  • Calculate vouchers and submit them to Accounts Payable.
  • Record the amount they will receive in the database.
  • Inform bus feeder applicants of insurance expirations.
  • Performs related duties as required.
Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions, or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify, or delete any aspect of this job (or the position itself) at any time as it deems advisable.

KNOWLEDGE OF:
  • District transportation policies, practices, and vehicles.
  • Requirements for bus driver and aides operating permission.
  • Preparing letters, documents, and reports.
  • Modern office procedures, equipment, and practices.
  • Filing systems.
  • District policies and procedures.
  • Basic record-keeping and filing techniques.
  • Correct English usage, grammar, spelling, punctuation, and vocabulary.
  • Telephone techniques and etiquette.
  • Computer and software operation.
  • District organization and operations.
ABILITY TO:
  • Schedule and administer bus and vehicle operations.
  • Maintain current operation permission for drivers and aides.
  • Perform modern office practices, and procedures, and operate equipment.
  • Perform clerical duties such as filing, duplication, and maintaining records.
  • Operate a computer terminal and software programs.
  • Understand and follow oral and written directions.
  • Meet schedules and timelines.
  • Prepare reports, letters, and other documents.
  • Maintain files and records and retrieve information.
  • Work cooperatively with others.
  • Communicate effectively both orally and in writing.
  • Word process at 40 WPM
LANGUAGE SKILLS:
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
  • Ability to write routine reports and correspondence.
  • Ability to speak effectively before groups of customers or employees of an organization.
MATHEMATICAL SKILLS:
  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  • Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
REASONING ABILITY:
  • Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
  • Ability to deal with problems involving several concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS:

None required.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met

by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to sit; use

hands to finger, handle, or feel; and talk or hear.

The employee is required to stand, walk, and reach with hands and arms.

The employee must lift and/or move up to 25 pounds.

Specific vision abilities required by this job include close vision, distance vision, color

vision, peripheral vision, depth perception, and the ability to adjust focus.

Reasonable accommodations may be made to enable individuals with disabilities to

perform the essential functions.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee regularly works in inside environmental conditions.

The employee frequently works with a video display terminal for prolonged periods. The noise level in the work environment is usually moderate.

Revised May 2022

THE DEMING PUBLIC SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER AND DOES NOT DISCRIMINATE ON THE BASIS OF RACE, NATIONAL ORIGIN, RELIGION, AGE, SEX, MARITAL STATUS OR HANDICAP IN COMPLIANCE WITH FEDERAL AND STATE LAWS