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Benefits Specialist

2 months ago

Seattle, United States YMCA of Greater Seattle Full time

Overview:

Equity Statement

The Y actively promotes a culture free from bias and injustice. We are dedicated to removing institutional and systemic barriers that result in oppression and racism. We will be accountable to marginalized communities for creating equitable and sustainable environments where social justice is woven into every facet of our programs and by caring for our communities in a culturally versatile and respectful manner.

Summary

Under the direction of the HR Vice President and Benefits Manager, this position will provide specialized support for benefits, workers' compensation claims, leaves of absence, and workplace accommodations. This role requires a working knowledge of benefits administration, workplace injury processes and leave laws. The ideal candidate will have keen attention to detail and excellent communication skills.

What you'll get from working at The Y

  • Membership to the YMCA of Greater Seattle for you and your household
  • Medical, Dental, Vision, and Life insurance
  • Retirement with generous employer contributions
  • Free access to mental health resources
  • Rapidly-accruing paid time off (PTO)
  • Discounts on qualifying YMCA of Greater Seattle childcare and day camp programs

Hiring Range: $28.00 - $33.00/hr

Responsibilities:
  1. Provides administrative support for Benefits, Workers' Compensation, Leave of absence and ADA accommodations.
  2. Interpret Benefits, leave of absence, and ADA rules and laws to facilitate administration, respond to questions, and solve complex problems.
  3. Initial point of contact for benefit-related inquiries and escalations.
  4. Coordinate initial leave notifications with HRBPs and outside LOA administrator ensuring compliance with federal and state leave laws.
  5. Provide initial consultation with staff and managers regarding benefits, leave of absence, accommodation programs, and any wellness support needs.
  6. Work closely with employees to ensure medical documentation is submitted for timely review. Maintains contact with employees on leave and supports all aspects of return to work from leave. Return to work programs may include light duty, medical accommodations and or collection of release documents.
  7. Coordinate benefit eligibility, transitions to COBRA and payment of premiums while on leave and benefits reinstatement upon return.
  8. Assist the Benefits Administrator/Manager with the administration of the YGS Workers Compensation program, which includes initiating claims with Workers Comp vendors and communicating with employees and managers.
  9. Maintain all benefits and leave confidential files
  10. Maintain up-to-date benefits and leave forms and resources on the company intranet, updating documents and information on a regular basis.
  11. As needed, work with the LOA provider if an emergent employee-related inquiry occurs.
  12. Support Employee Service team project initiatives to enhance processes.
  13. Other duties as assigned.

Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

COMPETENCIES

  1. Business Acumen.
  2. Communication.
  3. Critical Evaluation.
  4. Relationship Management.
  5. Ethical Practice.

WORK ENVIRONMENT

This job operates in a professional office environment. This role routinely uses standard office equipment.

PHYSICAL DEMANDS

The physical demands described here are representative of those that an employee must meet to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand, walk, use hands to finger, handle or feel, and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus. This position occasionally requires lifting office products and supplies up to 20 pounds.

POSITION TYPE/EXPECTED HOURS OF WORK

This is a full-time position, and hours of work and days are Monday through Friday, typically 8:30 a.m. to 5:00 p.m. Occasional evening and weekend work may be required as job duties demand.

TRAVEL

Travel is primarily local during the business day, although some out-of-the-area travel may be expected.

Qualifications:
  • Minimum of 2 years of Human Resource experience
  • Minimum of 2 years of Benefits administration experience
  • Knowledge of Microsoft Office Suite, specifically Excel, and HRIS databases
  • Ability to create processes and streamline efficiency
  • Strong written, verbal and customer service skills, and attention to detail
  • Ability to work independently in a rapid-paced team environment
  • Possess strong problem-solving skills and the ability to prioritize
  • Experience with Microsoft Office suite (e.g. Word, Excel, and PowerPoint).

PREFERRED EDUCATION AND EXPERIENCE

  • Administration experience for large size companies or non-profits
  • Workers compensation experience preferred
  • Previous experience with HRIS system preferred.
  • Prefer knowledge of and previous experience with diverse populations (language, culture, race, physical ability, sexual orientation, etc).

Other combinations of applicable education, training, and experience that provide the knowledge, abilities, and skills necessary to perform effectively in the position may be considered.

This job description may be changed at any time, at the YMCA of Greater Seattles discretion.

The YMCA of Greater Seattle is an equal-opportunity employer committed to diversity, inclusion, and equity. We are a drug & alcohol-free workplace; all job offers are contingent on results of a background check.

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