Administrative Assistant

2 weeks ago

Las Vegas, United States EmployNV Youth Hub Full time
**This is a Work Experience position available through EmployNV Youth Hub. All candidates will be considered after program eligibility is determined.**

Company: illumino Lashes

Position Title: Administrative Assistant

Hours: Full-time/Part-time

Pay: $17.00/hour

Location Area: Spring Valley

Age: N/A

Program: WEX and OJT

illumino is a fast-paced growing startup business located in Las Vegas, NV, and has clients all around the world. We are also the inventors of our Patented Lynk-Gel method, the only tested and safe method in the world to apply LED lashes. We are innovative, customer-centric, and collaborative. illumino is a startup company but the CEO has been in the beauty industry for over 17 years. We empower professional lash artists with the supplies and hands-on trainings that they need to excel in their work and businesses. We believe in educating lash artists and lash wearers on how to have happy and healthy lashes.

Our office work environment includes the following:
  • On-the-job training
  • Team goal orientated
  • Casual dress office setting
  • Growth opportunities
Looking for a professional office administrative assistant who can coordinate business operations in a casual office setting. The Administrative Assistant will keep the business operations running in day-to-day, as well as assisting the CEO with needs throughout the day and managing the social media and website team. They also assist with planning travel for trainings, events, and trade shows as needed.

1. Administrative Support:
  • Organize and keep track of multiple projects.
  • Maintain professional and friendly connections and etiquette online, on the phone, and in-person.
  • Manage and maintain calendars, schedules, events, and appointments.
  • Coordinate and schedule meetings, conferences, and travel arrangements.
  • Prepare and distribute correspondence, memos, reports, and other documents as required.
  • Handle incoming and outgoing communications, including phone calls, emails, and mail.
  • Answer phone calls and respond to emails.
  • Draft and edit emails, documents, reports, and presentations.
  • Greet and assist visitors and clients.
2. Office Management:
  • Keep the office organized and take note on supplies that are running low so they can be re-ordered.
  • Organize and maintain filing systems, both physical and digital, ensuring records and documents are properly labeled and easily accessible.
  • Keep data spreadsheets updated and organized.
Project Support/Event Planning and Working:
  • Prepare and pack necessary materials for events and ensure their safe transportation.
  • Travel to various events as required and set up trade show booth.
  • Coordinate and implement special projects, trade shows, trainings, and events.
  • Collaborate with team members to ensure project deadlines are met.
  • Create event materials such as signage, brochures, and promotional items.
  • Oversee registration and attendee management.
  • Provide on-site support during events, including setup and teardown.
  • Manage the booth by greeting, welcoming, and educating visitors.
  • Engage with attendees to promote products or services.
  • Provide information about products, services, and company offerings.
  • Conduct and facilitate product demonstrations and explain features and benefits.
  • Answer any questions and concerns from customers.
Shipping and Fulfillment:
  • Process and package orders.
  • Prepare products for domestic and international shipment.
  • Coordinate with shipping carriers and/or dropping packages off.
  • Generate shipping labels and track packages.
  • Handle returns and exchanges.
Website Maintenance:
  • Update and maintain the company website.
  • Add new content, including products, blog posts, and news updates as needed.
  • Work with team members and contractors to ensure website functionality and usability.
  • Monitor website performance and implement SEO best practices.
  • Work with the team to post new products and photos with descriptions, alt text, etc in accordance with SEO.
Marketing and Design Duties:
  • Design and create marketing materials such as brochures, flyers, and newsletters.
  • Use various adobe softwares - photoshop, illustrator, indesign, lightroom, etc.
  • Contribute to the development of packaging designs.
  • Coordinate with external vendors and printers for marketing material production.
  • Design branded materials used for trade shows (walls, tablecloths, etc)
Social Media Management:
  • Respond to comments, messages, and inquiries on social media.
  • Work with team members to assist in the creation and scheduling of engaging and creative content for SM platforms.
  • Write and edit blog posts, articles, and website content.
  • Create visual assets such as images, infographics, and videos.
  • Collaborate with team members to generate content ideas and strategies.
  • Build and nurture an online community around the company's brand.
  • Share curated content with appropriate attribution and engaging captions.
Cleaning and Maintenance:
  • Dust surfaces, including furniture, shelves, and fixtures.
  • Vacuum, sweep and mop floors.
  • Clean windows, mirrors, and glass surfaces.
  • Disinfect high-touch areas, such as doorknobs, light switches, and countertops.
  • Empty trash bins or recycling containers.
  • Oversee and assist in set up for trainings and clients by providing clean stations.
Requirements:
  • High School Diploma or equivalent
  • Background check


Business Account Manager: Natalia Rogers

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