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HR Coordinator

1 month ago

Trumbull, United States Creative Financial Staffing Full time
HR Coordinator

Are you passionate about supporting a dynamic HR team and ensuring smooth day-to-day operations? We are seeking an organized and proactive HR Administrative Assistant to join our team. In this role, youll be the first point of contact for HR-related queries from employees and external partners, playing a crucial role in maintaining our HR departments efficiency and compliance with labor laws.

Why this Position?

  • Organization has been around for 30+ years.
  • Stable company with consistent GROWTH. They have seen a 20% growth pattern year after year
  • Young and growing - great opportunity for advancement
Ready to be part of a company that values its employees and fosters a supportive work environment? Apply today to take the next step in your HR career

What youll do as an HR Administrative Assistant:
  • New Hires (Full Time) - Verifies new hires with all onboarding information, and ensures that we comply with new hire paperwork SOX procedure.
  • Update the Organizational Chart on Intranet.
  • Data Management of applicable HR systems.
  • Sends out employee notifications of changes (new hires, terminations, promotions, address change, name changes etc.)
  • Owner of I-9 Everywhere
  • Coordinates and conducts new hire orientation.
  • Organizes, maintains, and files employee records.
  • Terminations - creates all documentation for termination, including communication.
  • Answers employee questions about HR inquiries via HR Helpdesk or calls.
  • Severance Packages/Reductions in Force - creates all paperwork.
  • Acquisitions - Creates all paperwork, including communication.
  • Immigration Visa - coordinates all paperwork for Immigration Visas, liaison with Immigration attorneys.
  • Back up to Employee Badge System
  • Maintains and prepares reports/spreadsheets for HR Support Functions
  • Day to day filing
  • Liaison with SOX Auditors when needed.
  • Entry into ADP (new hires, terminations, change in employee status)
  • Run ad hoc employee reports (ADP, as well as all current HRIS)
  • Participates in HR Projects and initiatives.
  • Process improvement
  • Revise company polices as necessary.
  • Assists in organizing and coordinating company events.
  • Back up to HR Generalist as necessary
What youll need to succeed as an HR Administrative Assistant:
  • Experience: Minimum of 3 years in an administrative role, preferably with HR support experience.
  • Education: Bachelors Degree in Business, Human Resources, Management, or equivalent experience. SHRM certification is a plus.
  • Skills: Proficient in Microsoft Office, excellent problem-solving abilities, strong interpersonal skills, and a strong work ethic.
  • Communication: Clear written and oral communication skills, with the ability to present information effectively.
  • Adaptability: Ability to switch gears quickly and manage multiple priorities.
  • Attention to Detail: Organized, accurate, and thorough, with the ability to monitor work for quality.
  • Dependability: Reliable and able to follow instructions, respond to management direction, and improve performance through feedback.