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Construction Coordinator

3 months ago

Overland Park, United States SPX Cooling Tech LLC Full time
Construction Coordinator Location:

Overland Park, Kansas, United States

Building the people that build the world.

With platforms in HVAC and Detection and Measurement, SPX Technologies builds innovative solutions that enable a safer, more efficient, sustainable world. Through our RiSE talent development framework, we Reach, Identify, Strengthen, and Engage our employees to support them in their continued development. We're a global company of problem solvers, collaborators, and innovators, and our businesses build solutions that impact the world.

As part of HVAC Cooling, SPX Cooling Technologies is a leader in high quality industrial HVAC equipment used to cool large facilities like hospitals, data centers, and power plants. With cooling towers, fans, and refrigeration units, companies rely on brands like Marley, Recold, and SGS to provide comfort and mission critical and industrial cooling solutions.

How you will make an Impact (Job Summary)

SPX is a diverse team of unique individuals who all make an impact. As a MCT Construction Coordinator, you will play a pivotal role in ensuring the smooth operation of our projects by handling critical administrative tasks and maintaining precise documentation. Your efforts in administering vendor relations, fleet management, and logistics will enhance operational efficiency. Additionally, by supporting onboarding, tracking employee training, and collaborating with HR, you will contribute to a well-organized and compliant workforce, ultimately driving project success.

What you can expect in this role (Job Responsibilities)

While each day brings new opportunities at SPX, your core responsibilities will be:

  1. Submittals and Tracking:
  • Manage the preparation, submission, and tracking of SWO (Supplemental Work Order) submittals
  • Ensure accurate documentation and resolve any submission issues promptly
  • Assist CM with entering and verifying correct rates in tracking systems
  • Maintain weekly BTT (Budget Tracking Tool) logs and generate reports

2. Invoice and Receipt Submission:

  • Track, code, and submit purchase card receipts and fuel receipts.
  • Invoice coding in ReadSoft
  • Track and reconcile project invoices, ensuring timely and accurate payments
  1. Vendor and Fleet Management:
  • Maintain vendor logs by region, handle account setups, and resolve issues
  • Manage a small fleet of trucks and trailers, including maintenance and record keeping
  • Arrange for printing, shipping and receiving construction documents
  • Work with Safety Dept. to set up local occupational medicine services and pre-employment drug testing

4. Employee and Project Support:

  • Assist with onboarding, track training schedules, and maintain training records
  • Maintain active project lists with assigned staff and updated schedules
  • Process transfer paperwork for permanent employees when they change projects
  • File and audit employee records for completeness and compliance
  • Collaborate with HR to address field employee questions and payroll issues
  • Payroll review and submission in Dayforce system
  • Maintain National Maintenance Agreement forms and submit hours
  • Review tool lists, track costs per project, and prepare cost analysis reports

What we are looking for (Experience, Knowledge, Skills, Abilities, Education)

We each bring something to the table, and we are looking for someone who has:

Required Experience

  • Strong organizational skills with the ability to manage multiple tasks simultaneously
  • Excellent attention to detail for accurate data entry and documentation
  • Effective communication skills, both written and verbal
  • Ability to work independently and as part of a team, showing initiative and reliability
  • Ability to maintain confidentiality and handle sensitive information with discretion

Preferred Knowledge, Skills, and Abilities

  • 1-3 years of experience in the construction industry, or relavent experience
  • Knowledge of union policies and procedures
  • Proficiency in Microsoft Excel, Word, Outlook, and other relevant software such as MicrosoftProject, SAP, and Dayforce

Education & Certifications

  • High school diploma or equivalent required
  • Associate's degree preferred

Travel & Working Environment

  • Onsite office environment, Monday - Friday; Hybrid work schedule after satisfactory completion of probationary period.
  • The position may require working occasionally outside of normal working hours
  • Periodic travel to support job sites, up to a two-week period
  • Occasional lifting up to 50 pounds
  • Keyboarding/typing
  • Ability to read effectively from a computer screen and/or a paper copy
  • Ability to handle a large volume of work and perform multiple tasks in a fast paced environment
  • Ability to communicate effectively verbally

How we live our culture

Our culture is at the center of what we do and, more importantly, who we are. Our core values set a standard for how we manage ourselves, and our Leadership Model sets the standard for how we engage with each other. Whether you are an individual contributor or you lead a large team, each of us leads at SPX.

What benefits do we offer?

We know that the well-being of our employees is integral. Our benefits include:

  • Generous and flexible paid time off including paid personal time off, caregiver, parental, and volunteer leave
  • Competitive health insurance plans and 401(k) match, with benefits starting day one
  • Competitive and performance-based compensation packages and bonus plans
  • Educational assistance, leadership development programs, and recognition programs

Our commitment to embrace diversity to build a culture of inclusion at SPX

We value different backgrounds, experiences, and voices at SPX, and we are committed to challenging ourselves, openly communicating, and striving to improve every day. We believe in creating an inclusive work environment where everyone has a voice and is encouraged to realize their fullest potential.

SPX is an affirmative action and equal opportunity employer committed to making selection decisions without regard to race, color, religion, sex, sexual orientation or identity, national origin, age, disability, veteran status, or any other legally protected basis.