Office Manager

7 days ago

Shelton, United States Benchmark Human Services Full time
Apply Job Type Full-time Description

Join Benchmark Human Services as an Office Manager

Benchmark is involved in all aspects of care for the youngest among us-from overseeing regional programs to providing hands-on services through federal and state programs. Children's Services help babies and toddlers with disabilities or delays learn new skills that typically develop during the first three years of life including physical, cognitive, social/emotional, and communication skills.

The Office Manager will assist with the Connecticut Birth to Three administrative, operational, and record-keeping requirements. The Office Manager is responsible for providing clerical and administrative support, including secretarial and receptionist duties and overall coordination of the daily operation of the office.

Since 1960, Benchmark has been empowering marginalized populations to see their potential. We are committed to realizing the full potential of EVERYONE - those we serve, our partners and vendors, and our employees, who bring our mission to life each day. We actively strive to be a workplace that honors the unique experiences of our employees. Benchmark believes we are stronger, better, more effective in our pursuits when we are diverse; when we are equitable; and when we create space for everyone to be their authentic selves.

Full-Time Benefits:

  • Health, vision and dental insurance
  • Life insurance
  • Competitive wages based on experience
  • Referral Bonuses
  • 401k plan with company match
  • Tuition reimbursement
  • Paid Time Off and Sick Time Pay
  • Flexible Spending Accounts (FSA)
  • Employee discounts with various vendors
  • Advancement opportunities

Job Responsibilities:

  • Manage the daily administrative functions of the office including customer contact, phone, email, mail, filing, document preparation, and data entry.
  • Perform administrative duties as assigned, including but not limited to filing, copying and faxing, shredding, typing, ordering office supplies, distributing information and maintaining spreadsheets.
  • Maintain a system for the daily opening and closing of the office.
  • Assist with and complete daily program payroll approval.
  • Verifies time records with schedule and documentation.
  • Communicate with staff and follow up to ensure correct payroll entries.
  • Assist with and complete various program reports.
  • Conduct staff meetings for admin support staff.
  • Complete purchase orders.
  • Use the program's web based programs.
  • Create and maintain child records as required.
  • Receive, process, and disseminate child record information.
  • Communicate effectively with staff and all stakeholders to ensure all needs are met.
  • Ensures timelines within the program are adhered to.
  • Assist the HR recruiter by making new employee files, completing reference calls and scheduling interviews if necessary

Knowledge, Skills & Abilities:

  • Strong interpersonal skills and ability to communicate positively and effectively (orally and written) with staff, management, and other internal and external stakeholders.
  • Skilled at using all forms of technology and software while possessing the ability to learn new software.
  • Highly organized and detail-oriented.
  • The ability to work independently and as part of a team.

Qualifications:

  • Bachelor's degree preferred
  • Experience with Microsoft office applications
  • Valid driver's license and auto insurance
  • Pass the background screening process

We would love to speak to you and review your application Apply on-line at: www.BenchmarkHS.com/Careers.

Benchmark Human Services is an EOE/AAP Employer. Veterans, women, and individuals with disabilities are encouraged to apply.

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