Workflow Manager

WWC Global is seeking a Workflow Manager for Congressional Liaison Support on a potential contract supporting the Office of the Undersecretary of Defense for Research and Engineering (OUSD R&E).

Responsibilities may include, but are not limited to:

• Managing and maintaining congressional workflow, support, and tasking systems, including: Congressional Hearings and Reporting Requirements Tracking System (CHARRTS), Office of Legislative Counsel (OLC) Web, Department of Defense Congressional Tracking System (DoDCTS), and CATMS database.
• Responding to special assignments as required to support emerging requirements and multifunctional administrative support services, to include analysis, filing, congressional staff support activities, inter-OSD and inter-Department congressional task management, briefing creation or management, and special congressional workflow management to meet defined suspense dates.
• Meeting on a recurring basis with congressional counterparts within OUSD(R&E) to ensure awareness and coordination of legislative activities across the OUSD(R&E) enterprise.
• Managing and maintaining congressional reporting requirements for OUSD(R&E), including:
  • Analyzing and identifying legislative and policy material related to the OUSD(R&E) enterprise from authorization and appropriation legislation;
  • Coordinating workflow and tasking reporting requirements to the appropriate offices within OUSD(R&E);
  • Receiving and arbitrating inter-organizational disputes or questions regarding reports; and coordinating with OSD(LA) and BAA.
  • Integrating action and task management with office work package and correspondence workflow processes.
• Creating and maintaining workflow reporting and analysis documents and products as required by OUSD(R&E), including tracking deadlines and delays and issuing notices and guidance to the offices within the OUSD(R&E) organization.
• Managing inter-Department special projects on behalf of the OUSD(R&E), including coordination with the OSD(LA), the Office of General Counsel (OGC), and the OLC on special task groups and processes as required.
• Collating, editing, formatting, or otherwise refining special OUSD(R&E)-level reports, including managing special groups and creating workflow strategies to meet complex and evolving congressional reporting requirements.
• Analyzing written and oral inquiries and responses from the Offices of the Under Secretaries of Defense, Military Departments, and congressional members and staff.
• Ensuring that correspondence is provided to the appropriate offices.
• Providing congressional document retrieval services from DoD websites assigned the appropriate Deputy Assistant Secretary's office.
• Tracking status and notifying appropriate DoD components for follow-up action.
• Retrieving, assembling, and organizing information from files, congressional information services, and other office reference materials while maintaining comprehensive files for coordinating and responding to congressional and DoD staff inquiries on status of congressional correspondence.
• General Administrative Duties including:
  • Coordinating staff security clearances;
  • Receiving, processing and maintaining building/hill badge requests for staff and congressional committee members;
  • Tracking and maintaining incoming FOIA requests;
  • Providing assistance in obtaining parking clearance on the Pentagon Reservation for congressional visitors.
• Responding to congressional inquiries by assisting in the development and coordination of appropriate responses and reports to congressional inquiries and legal requirements pertaining to OUSD(R&E) projects, and maintaining a database of congressional inquiries and agency responses.
• Documenting congressional reports and analysis by providing summaries of congressional reports, program plans, and other official program summary and analysis information as prescribed in official DoD or other federal directives (such as Financial Management Regulations, Comptroller Guidance, or congressional language).
• Liaising with the OUSD(A&S) International Cooperation Office to develop or staff Memorandum of Understanding (MOUs), Project Arrangements/Agreements, Equipment and Material Transfer Arrangements (E&MTAs), Working Group Terms of Reference (TOR), and OUSD(R&E) assessment of proposed international armaments cooperative agreements.
• Assisting with coordinating foreign disclosure approvals for OUSD(R&E) products, and assisting OUSD(R&E) or Service representatives in requesting foreign disclosure one-time authorizations to exchange information on OUSD(R&E) led initiatives and providing recommendations on appropriate mechanisms to support information exchange.
• Conducting data extraction and analysis from the International Agreements Data Base in response to enquiries regarding specific country activities or on technical topics.
• Working with OUSD(R&E) travel planners to set up international travel and coordinate appropriate country/security clearances for major OUSD(R&E) international engagements, as needed. Assume responsibility for the preparation of a fully compliant and competitive cost and pricing volume, establishing, and coordinating schedules, cost/price model development, price-to-win analysis, and cost narrative with minimal supervision for all prime and subcontract bids.

Multiple positions may be hired from this announcement.

This position is contingent on contract award.

Work Environment:

• Moderate noise (i.e. business office with computers, phone and printers) and /or occasional Loud noise (airfield, large equipment).

• Ability to sit at a computer terminal for an extended period of time.

Physical Demands:

• While performing the responsibilities of the job, the employee is required to sit, stand, talk, and hear.
• Employee is often required to sit and use their hands and fingers to operate a computer.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Travel:

• 0-10% / Minimal travel expected: offsites, meetings, training, a conference.

WWC Global, a Pequot company, is a tribally-owned firm providing management consulting services to U.S. government agencies.

Pursuant to PL 93-638, as amended, preference will be given to qualified Native Americans and spouses in all phases of employment.

At WWC Global, our employees are the embodiment of our success as a firm. Our team is comprised of a tenacious group of diverse professionals located across the globe. It includes military veterans and spouses of active duty troops, former federal employees, policy experts, academics, attorneys, and technical and business experts, all of whom share a strong work ethic and the skills to succeed in both collaborative and independent environments. WWC Global is invested in the long-term success of both our clients and colleagues for the right reasons. Our dedication to putting good government into practice is underpinned by a merit-based culture that measures success by productivity and credibility.

WWC Global will provide reasonable accommodations to applicants who are unable to utilize our online application system due to a disability. Please send your request to WWC Global HR at hr@wwcglobal.com.

WWC Global is an Equal Opportunity Employer - we do not discriminate based on age, race, national or ethnic origin, gender, veterans status, disability, sexual orientation, gender identity or any other legally protected class. Applicants have rights under Federal Employment Laws: Equal Employment Opportunity and Employee Polygraph Protection Act.

WWC Global's Affirmative Action Program is available to any employee or applicant for employment for inspection upon request, to the extent required by federal regulations. The Affirmative Action Program can be accessed during normal business hours by making an appointment with WWC Global HR at hr@wwcglobal.com.

Requirements

Basic Qualifications

• Bachelor's Degree.
• Five (5) years of experience interfacing, communicating and collaborating with member of the US Congress and their support staff.
• Active Top Secret security clearance with the ability to obtain TS/SCI eligibility.
• Demonstrated experience managing workflow and using official tasking systems including one or more of the following:
  • Congressional Hearings and Reporting Requirements Tracking System (CHARRTS),
  • Office of Legislative Counsel (OLC) Web,
  • Department of Defense Congressional Tracking System (DoDCTS), and
  • CATMS database.
• Working knowledge of congressional inquiries and FOIA requests.
• Ability to summarize congressional reports, program plans, and other official documents such as financial management regulations, comptroller guidance or congressional language.
• Proficient in all Microsoft Office applications.
• Professional proficiency in English is required.
• Applicants must be currently authorized to work in the United States on a full-time basis. WWC Global will not sponsor applicants for work visas for this position.

Preferred Qualifications

• Active TS/SCI Security Clearance.
• Direct experience working within the OUSD R&E

Benefits

WWC Global offers a competitive benefits plan including:

• Health, Dental, and Vision Insurance
• Flexible Spending Accounts
• Life and Disability Insurance
• 401(k)
• Paid Time Off
• Paid Holidays
• Employee Assistance Program
• Pet Insurance

Eligibility requirements apply.

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