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Senior Production Project Manager

1 month ago

California, United States Apartment Association of Orange County Full time

Job Description: Senior Production Project Manager

POSITION SUMMARY

As a Senior Production Project Manager, your job is multifaceted. You will lead internal production project management on large-scale projects with the support of junior staff. You will independently lead production project management on small to mid-scale projects. You are responsible for a project's internal and external production objectives, ensuring deliverables are delivered within the agreed scope, time, cost, and quality. You are crucial in communicating project status to internal departments, clients, external partners and vendors. More specifically: SENIOR PRODUCTION PROJECT MANAGER RESPONSIBILITIES:

Track overall budgets for large-scale projects as provided by Lead PM Have consistent and ongoing budgetary accountability for the profitability of projects

Handle multiple mid to small-scale projects with or without a Lead PM Have consistent and ongoing budgetary accountability for the profitability of projects and ownership of the schedule

Create ROMs, estimates, and schedules

Ensure all projects are delivered within the agreed scope, time, cost, and quality. Delegate tasks/projects to junior PMs Maintain close management to ensure projects stay on track

Coordinate daily with the Lead PM regarding the status of the project, budget, schedule

Communicate updates, statuses, and changes in real-time to Lead PM

Communicate daily with lead PM on information needed or delays in internal departments (keep internal departments accountable for promised completion dates)

Communicate multiple times daily in morning production meetings about the status of your deliverables, roadblocks, delays, etc. Create and submit work orders.

Escalate any major issues to the Director of PM

Oversee installs either directly or indirectly through junior PMs

Coordinate logistics of installs with lead PM, install team, junior PMs

Manage junior PMs on the following tasks for larger projects or on smaller projects, perform the following:

Issue Quote requests to vendors

Write/Issue POs to vendors/send appropriate information & artwork to get a job into production.

Track jobs once in production, ensuring the lead PM is up to date and all information has been communicated to all parties with urgency.

Advise and escalate alerts of due dates, errors, and/or changes that would cause delays or potential customer dissatisfaction.

Ensure and assist the build process with shop operations (sourcing, materials, purchasing, calendar, reporting, etc.)

Confer with establishment personnel and vendors to coordinate production or shipping activities and to resolve complaints or eliminate delays.

Revise production schedules when required due to design changes, labor or material shortages, backlogs, or other interruptions, collaborating with management, production, or engineering.

Communicate expectations for each project's schedule and deliverables with the assigned team.

Examine documents, materials, or products and monitor work processes to assess completeness, accuracy, and conformance to standards and specifications.

When working with outside Installers – you are to ensure the approved SPMD Installer Packet is sent to the Installer and sent back to us fully completed with all necessary paperwork before issuing a PO

Follow company procedures for obtaining and maintaining current COIs from installers at all times, filing them in the SPMD Installer Binder, and electronically filing them.

Assist in coordinating shipping, obtaining shipping quotes, and creating shipper requests.

Coordinate design and production turnover within respective departments.

Skills & Expectations as a Senior Project Manager

Be a strong mentor and advisor to junior project managers and coordinators.

Maintain a positive attitude with the team no matter the size or challenge of a project. Lead by example

Strong leadership skills - approachable, personable, and calm under pressure

Maintain a high level of professional decorum at all times while representing the company with internal staff, vendors/partners, and clients.

Solution-Focused

Process-Driven

Detail-Oriented

Strong analytical and problem-solving capabilities

Positive attitude, a ‘can-do’ style, and stellar work ethic

Strong leadership skills

Amazing attention to detail (self-proofing), despite tight deadlines

Strong ability to adapt to a changing environment with the ability to multitask, effectively deal with ambiguity, and proactively ensure that progress and results are constant

Ability to work independently and also build strong relationships with cross-functional teams

Strong interpersonal communication skills and problem-solving skills

Clear thinking with excellent communication skills

You will be executing special assignments and tasks under only general supervision

You will be primarily engaged in work requiring the use of discretion and independent judgment concerning matters of significance

Work Environment/Physical Demands

Normal office temperature-controlled conditions with quiet to moderate noise levels and little exposure to heat, dust, or fumes. While performing the duties of this job, the employee is regularly required to remain in a stationary position working at a desk; operate a computer and other office machinery including printer, copier, and telephone; move about inside the office to access office machinery; exchange information with coworkers; and may need to lift or move up to 10 pounds.

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