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Administrative Assistant, DFC

2 months ago

Washington, United States Dexis Consulting Group Full time

Dexis is a professional services firm that solves the most pressing social challenges in complex environments, paving the way for a more secure and prosperous world.

Dexis embraces diversity, equity, and inclusion and strives to build and maintain a safe environment where we celebrate diverse backgrounds, treat everyone with respect, and value the unique lived experiences each person brings based on their race, ethnicity, sexual orientation, gender identity, religion, disability, military or veteran status, national origin, age, marital status or family status and related conditions.

At Dexis, you will experience a corporate culture of inclusiveness, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded.

About the Position

Dexis is recruiting for an Administrative Associate to support the U.S. International Development Finance Corporation (DFC). This position supports the Office of the Chief Executive Officer and the Office of the Risk Officer.

The U.S. International Development Finance Corporation (DFC) is financing solutions to the most critical challenges facing the developing world today. Working with businesses, they mobilize private capital to invest in projects that create jobs and opportunities in emerging markets, including building critical infrastructure, expanding access to telecommunications, and providing small business financing for women entrepreneurs. Launched in 2019, DFC helps to advance America's foreign policy by partnering with projects that create economic stability, protect sovereignty, and ensure transparency. DFC investments adhere to high U.S. business standards and respect the environment, human rights, and worker rights.

DFC's administrative staff manage a wide variety of programs and support services to keep day-to-day operations running smoothly. This includes services such as procurement and contracting, physical security, emergency management, property management, records and administration, space renovation, supplies and office equipment management, transportation, mail distribution, and desktop publishing. The Administrative Assistant will be in contact with representatives of business (foreign and domestic), high level officials of countries with emerging economies, officials of other government agencies, Embassy officials, and with all levels of DFC employees.

Work is primarily performed at the U.S. Agency's office in Washington, DC. Remote work may be permitted in accordance with the contract.

This position is contingent upon award.
Responsibilities

  • Manage the Deputy Chief of Staff and Chief Risk Officer agendas by organizing and prioritizing the high incoming flow of work.
  • Respond to and schedule requests for meetings.
  • Book official appointments and meetings.
  • Maintain a control and follow-up system to ensure timely response.
  • Support with routine administrative and clerical duties such as filing, encoding, photocopying, binding, and similar tasks.
  • Manage incoming and outgoing communications, including email, phone calls, and mail.
  • Assist with travel coordination and travel voucher processing for the Strategy and Risk teams.
  • Maintain records and databases, including tracking projects and deadlines.
  • Coordinate with other departments and stakeholders as needed.
  • Reply to email correspondence and phone calls within two business days.
  • Conduct daily duties with courtesy and professionalism.
  • Perform other related duties as assigned.
Qualifications
  • Must have the ability to obtain and maintain a Public Trust clearance.
  • Minimum of 3-5 years of experience providing administrative support in a federal environment or with another Development Finance Institution (DFI).
  • University degree or its functional equivalent in administration, management, finance, office operations or other related fields.
  • Functional command of Microsoft Word and Excel.
  • Detail-oriented, flexible, and sound professional.
  • Excellent verbal and written communications skills.
  • Ability to take responsibility for multiple tasks/projects and deadlines simultaneously.
  • Excellent verbal and written communication and grammatical skills.
Preferred
  • Familiarity with the use of PowerPoint.


Dexis is on a mission to help solve today's most pressing global political, social, and economic challenges and create a world where all people are safe and prosperous. As a Dexis employee, you will be challenged, empowered, and mentored. Our motto is "find a way or make a way" - that's how Dexis goes "all in." How will you?

If you are passionate about this opportunity, apply now

Only those applicants who meet the above criteria will be contacted for interview.

Dexis is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, sex, national origin, religion, pregnancy, disability, age, genetic information, military service, veteran status, ethnicity, citizenship, sexual orientation, gender identity, marital status, childbirth and related medical conditions, including lactation, or any other protected class under applicable law.

As part of a competitive benefits package for eligible employees, Dexis provides healthcare insurance in addition to other staff welfare benefits and perks.

If you are hired for a position that is paid from the Dexis home office, you will be required to submit proof that you have received the COVID-19 vaccine unless you qualify for a legally recognized medical or religious exception to the vaccine requirement. This does not apply to AL, AZ, FL, KS, MT, NH, ND, or TX residents.