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Administrative Support Specialist

1 month ago

Washington DC USA, United States BA Global Talent Full time

BA Global Talent is seeking a highly skilled and experienced Administrative Assistant to support the Deputy Chief of Staff (DCOS) and the Chief Risk Officer (CRO) at the Development Finance Corporation (DFC).

This role involves providing comprehensive administrative support to ensure efficient operations within the Strategy and Risk teams. The ideal candidate will have a strong background in administrative support, excellent communication skills, and the ability to manage multiple tasks and projects simultaneously.

Responsibilities:

  • Manage the DCOS and CRO agendas by organizing and prioritizing incoming work, scheduling meetings, booking appointments, and maintaining a follow-up system.
  • Handle incoming and outgoing communications, including emails, phone calls, and mail.
  • Assist with travel coordination and travel voucher processing for the Strategy and Risk teams.
  • Maintain records and databases, tracking projects and deadlines.
  • Coordinate with other departments and stakeholders as needed.
  • Regular contact with representatives of foreign and domestic businesses, high-level officials from countries with emerging economies, other government agencies, Embassy officials, and DFC employees.
  • Respond to requests in a timely manner, with email and phone responses within two business days.
  • Conduct daily duties with professionalism, courtesy, and minimal supervision in a high-paced environment.
  • Participate in a kickoff meeting within five days of the award date.
  • Attend regular meetings with key stakeholders as determined by supervisors.
  • Submit reports and other documentation in draft and final form as determined by supervisors.
  • Perform additional related duties as assigned.

Qualifications:

  • U.S. Citizenship required.
  • Ability to obtain and maintain a Public Trust clearance.
  • Minimum of a High School Diploma; Bachelor's Degree preferred.

A minimum of 3-5 years of administrative support experience in a federal environment or Development Finance Institution (DFI) is preferred.

On-Site:

Washington D.C. - with the possibility of working remotely.

Schedule: 9 am to 5:45 pm, with a 45-minute lunch break.

BA Global Talent is a young, fast-growing company that strives to provide high-quality remote and US-based workers to US clients.