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PEOPLE (HR) Administrative Assistant

3 months ago

Coppell, United States Barcel USA Full time
Job Details

Level
Experienced

Job Location
BLU National Offices - Coppell, TX

Position Type
Full Time

Education Level
4 Year Degree

Job Category
Admin - Clerical

Description

Provide PD (HR) administrative support to the Sr. People Manager, plan and schedule meetings, travel and offer support to the cross functional departmental areas as required.

Will act as the first point of contact for any related queries from our associates. Main duties include maintaining associate records, managing HR documents (i.e. employment records and onboarding guides) and updating the internal database. Experience in HR procedures and managing varies administrative tasks in a timely manner.
Duties and responsibilities
  • Updating administrative platform
  • Assist with onboarding and offboarding process.
  • Maintain a very organized work environment for the PD team.
  • Support with new hires' equipment requests
  • Supports the Sr. People Manager & Benefits Supervisor with benefit enrollment for new associates.
  • Assists Sr. People Manager with various research projects and/or special projects.
  • Schedules meetings and interviews as requested by the Sr. People Manager and work in collaboration with all departments.
  • Schedules conferences by reserving facilities at local hotels or meeting rooms.
  • Makes photocopies, faxes documents, and performs other clerical functions.
  • Maintains employee files organized and structured.
  • Records Maintenance
  • Addressing Associates queries.
  • Preparing weekly and monthly reports
  • Assists or prepares correspondence.
  • Supports with incoming and outgoing USPS, FedEx, UPS, DHL
  • Responsible for the Mail Room and receiving deliveries.
  • Process invoices for the People Department
  • Payroll Data (prepare)
  • General office clerical tasks
  • Performs other duties as assigned.
  • Providing quality customer service
  • Working in a professional environment
  • Maintains customer confidence and protects operations by keeping information confidential.
  • UPS Shipping support for PD team.
  • Any additional tasks requested by manager.
Qualifications

Qualifications
  • Bachelor's Degree in HR Administration or related field
  • At least 3-5 years of experience directly related to the duties and responsibilities specified.
  • Sense of urgency
  • Problem-solving.
  • Presentation Skills
  • Interpersonal skills- maintains Confidentiality & professionalism.
  • Bilingual (Spanish & English)