Document Technician

2 weeks ago

Fort Valley, United States Pure Flavor Full time

Pure Hothouse Foods, marketed under the Pure Flavor® brand, is a family of greenhouse vegetable growers who share a commitment to bringing A Life of Pure Flavor™ to communities everywhere. Our passion for sustainable greenhouse growing, strong support for our retail & foodservice customers, and focus on engaging consumers is built on a foundation drawn from generations of growing expertise. We are the next generation of vegetable growers, inspired to put quality, flavor, and customers first by providing greenhouse-grown vegetables from our farms that are strategically located throughout North America.

With a dedicated, energetic and highly skilled workforce, we believe our employees make the difference. We offer our employees the opportunity to advance their careers in our progressive, vibrant organization.

Job Summary:

The Document Technician (Shipping Clerk) is responsible for accurate billing of all products being shipped to customers from the distribution center-. The position tracks product through the shipping process and ensures food safety compliance and product traceability measures are consistently met. The Document Technician (Shipping) communicates sales orders and purchase orders to the warehouse staff ensuring they are completed accurately and allocated to the designated carrier for shipment.

Responsibilities:

  • Data entry; record product input and output in FAMOUS®
  • Monitor FAMOUS® continually for changes and new orders, print pick tickets
  • Communicate to supervisors all order variances
  • Ensure pick tickets and paperwork are accurately completed and attached to proper BOL's, including pick tickets and place in the correct order
  • Distribute tallies and pick tickets; make copies of tallies, attaching corresponding pick tickets and posting on shipping board as trucks arrive
  • Generate pick tickets, resolve discrepancies and complete revisions
  • Review customs documentation and communicate with customs brokers
  • Communicate with sales, revising tallies, communicating PO's with drivers, reprinting pick tickets and BOLS when necessary, printing inventory for shippers, etc.
  • Ensure compliance for GMPS, SOP's, policies and procedures
  • Maintain confidentiality of all proprietary information, as well as other company data, including personnel information
  • Other core expectations as defined by the company
Required Skills/Experience:
  • High school diploma required; Post secondary education in a Business discipline or a post graduate certificate preferred
  • 2-3 years experience in record management in the produce industry preferred
  • Knowledge of Good Manufacturing Practices, Health and Safety, and Food Safety
  • Experience with ERP software FAMOUS® preferred
  • Intermediate level of Microsoft Office Suite software experience is required
  • Numeric literacy, math and problem-solving skills required
  • Strong attention to detail with the ability to consistently provide accurate results
  • Ability to work independently with minimum supervision; provide leadership when needed
  • Excellent organizational skills required and must possess the ability to multi-task in a fast-paced environment
  • Exceptional written and verbal communication skills
Working Conditions:
  • Hours of work may vary depending on business needs; flexibility is required
  • This job operates within a refrigerated warehouse, where temperatures range from 45-55°F. The noise level in the work environment can be loud due to packaging machinery, and forklift truck operation
  • Role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Specific vision capabilities required; employee is to work in front of a computer, sitting and/or standing for prolonged periods is required
  • Role frequently requires the ability to stand, walk, bend, twist, use hands to handle or feel product or packaging, and reach with hands and arms

The position may involve lifting to 30-pounds, occasionally up to 50-pounds.

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