Catering & Conference Services Admin Assistant - Full Time

6 days ago

Carlsbad, United States Omni Hotels Full time

Location:

La Costa Resort and Spa

Nestled among the beautiful coastal foothills of Carlsbad, CA, Omni La Costa Resort & Spa is honored as the #1 Wellness Spa by Spa magazine. Omni La Costa's acclaimed restaurants present an updated take on locally inspired cuisine and culinary delights. Steps from your door, world-class accommodations, championship golf and tennis, eight pools and more anxiously wait to welcome your arrival.

Omni La Costa associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with a reputation for exceptional service. We embody a culture of respect, gratitude and empowerment day in and day out. If you are a friendly, motivated person, with a passion to serve others, Omni La Costa may be your perfect match.

Job Description:

The Catering and Conference Services Administrative Assistant is responsible for assisting in the daily operations for events and meeting space to ensure overall client satisfaction. This individual will report to the Director of Catering & Conference Services and handle all administrative duties as assigned by the Catering and Conference Services Department.

Responsibilities:
  • Maintain Orderly files / Delphi Accounts.
  • Handle and follow up on client phone inquiries.
  • Complete all paper work as directed in a timely matter.
  • Handle all photocopies, faxes and distribution of BEOs, Contracts and change log.
  • Call for Guarantees, and Complete changes on BEOs in master file and in Delphi.
  • Complete Estimates initial and final
  • Complete daily reader board agenda in Delphi.
  • Generate and distribute reservations and amenity request form as directed by Managers, Follow up with Room Service and Front Desk on VIPs and amenity deliveries.
  • Create Banquet Event Orders, Diagrams and Resumes for managers
  • Handle all in house meeting inquiries as assigned
  • Responding to telephone inquiries by determining client's needs and specifications for referral to Catering and Conference Services Managers.
  • Answering general questions for catering leads
  • Scheduling site tours for Catering and Conference Services Managers.
  • Maintain inventory of office supplies.
  • Establishing rapport with Catering clients and functions as liaison.
  • Inspect guest rooms/meeting space prior to our pre-planning sites
  • Additional administrative duties as assigned

This brief job profile is to give a general idea of the job and in no way states or implies that these are the only job duties to be performed by the associate in this position. Other duties will be assigned.

Qualifications:
  • Must type a minimum of 60 words per minute with accuracy
  • Good verbal communication skills
  • word processor/computer skills and basic assistant/secretarial background and experience
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals
  • Ability to speak effectively before groups of customers or employees of organization
  • Ability to apply common sense understanding to carry out instructions furnished in written, oral and diagram form
  • Ability to deal with problems involving several concrete variables in standardized situations

Pay Rate: $26.70 per hour

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand and sit. The employee frequently is required to walk; use hands to finger, handle, or feel taste or smell; and talk or hear. The employee must regularly lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

Omni Hotels & Resorts is an equal opportunity employer - vets/disability. The EEO is the Law poster and its supplement are available using the following links: EEOC is the Law Poster and the following link is the OFCCP's Pay Transparency Nondiscrimination policy statement

If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email

to applicationassistance@omnihotels.com.

  • Catering Server

    1 month ago

    Carlsbad, California, United States The Party Staff, Inc. Full time

    Job OverviewThe Party Staff, Inc. is seeking a skilled Catering Server to join our team. As a Catering Server, you will be responsible for providing exceptional service to our clients and their guests at various events and functions.Key Responsibilities:Set up and break down catering events, including tables, chairs, and decorationsServe food and beverages...

  • Catering Operations Manager

    4 weeks ago

    Carlsbad, United States Manna Development Full time

    Unlock Your Potential as a Catering LeadAt Manna Development, we're seeking a highly motivated and organized Catering Lead to join our team. As a Catering Lead, you will be responsible for ensuring that our guests receive exceptional food and service. You will work in a fast-paced environment to prepare and deliver all catered orders accurately and on...

  • Office Admin/Inventory

    2 months ago

    Carlsbad, United States Elwood Staffing Full time

    Job DescriptionJob DescriptionOffice Admin/InventorySeeking an experienced Office Admin/Inventory in Carlsbad, NM.What's in it for you?Elwood Staffing associates are eligible for a comprehensive and competitive benefits package plus an exclusive savings program, including:Medical/Vision/Dental/Rx plansHoliday PayTeladoc (online care)Referral Bonus...

  • Catering Server

    1 month ago

    Carlsbad, United States The Party Staff Full time

    Party Staff is Hiring Catering Server in North County San Diego (Carlsbad, CA.)! BENEFITS One of the largest perks of working for The Party Staff is the flexibility and autonomy that it affords our employees. In addition, our staff has constant opportunities to attend elite events and give back to their local community. The benefits don't end there-eligible...

  • Temp HR Admin

    2 months ago

    Carlsbad, United States Airspace Full time

    Job Description: This is a temporary full-time position. In this role you will act as the liaison of the Human Resources department to all departments at Airspace. To be successful in this role as a temporary HR admin, you’ll need to be a proactive self-starter, demonstrate strong organizational skills, and deliver precision and accuracy with a keen eye...

  • Temp HR Admin

    2 months ago

    Carlsbad, United States Airspace Full time

    Company Introduction: Airspace is a tech-enabled freight forwarder that's redefining how the world's most critical packages are delivered. Headquartered in Carlsbad, California, Airspace has employees who are based around the world. Our European headquarters is in Amsterdam, The Netherlands. As a recognized leader in AI and machine learning, our team...

  • Family Practice/Primary Care Physician Assistant

    3 weeks ago

    Carlsbad, United States Health E Staffing Full time

    Primary Care Provider Carlsbad Lifehouse, Inc., a non-profit company and leading provider of mental health services in Carlsbad, New Mexico, seeks a qualified and compassionate Primary Care Provider (PCP) to join our esteemed team. In this vital role, you will provide comprehensive primary care services to a diverse patient population, including members of...

  • Full-time Call Center Associate

    1 month ago

    Carlsbad, United States Pinnacle Recovery Full time

    Pinnacle believes its employees are its most valuable resource. After paid training, Call Center Associates are rewarded with a generous commission structure + hourly pay. Associates are additionally compensated with medical insurance, dental insurance, vision insurance, paid vacation and sick time, catered lunches, and a casual dress code. We invest in our...

  • Assistant Sales Manager

    4 months ago

    Carlsbad, United States G-III LEATHER FASHIONS Full time

    At Karl Lagerfeld Paris, our Assistant Managers directly help to drive our business success. They work directly with our Store Managers to promote operational effectiveness and ensure that customers are always our first priority. They take pride in delivering superior customer service and inspire associates to excel by being an exceptional role model. Our...

  • Guest Service Agent Full Time

    3 months ago

    Carlsbad, United States Omni Hotels Full time

    Location: La Costa Resort and Spa Nestled among the beautiful coastal foothills of Carlsbad, CA, Omni La Costa Resort & Spa is honored as the #1 Wellness Spa by Spa magazine. Omni La Costa's acclaimed restaurants present an updated take on locally inspired cuisine and culinary delights. Steps from your door, world-class accommodations, championship golf...

  • Industrial Operations Supervisor

    3 weeks ago

    Carlsbad, New Mexico, United States 1888 Industrial Services Full time

    Job OverviewAt 1888 Industrial Services, we cater to a diverse range of industrial markets, delivering comprehensive services for oil and gas, commercial and industrial piping systems, full paint and coating shop services, and fabrication sectors.Our team is comprised of skilled professionals who strive to deliver exceptional results and provide a supportive...

  • Customer Service Agent

    1 month ago

    Carlsbad, United States Advanced Air , LLC Full time

    DescriptionCustomer Service Agent Job Type: Full time Location: CNM FLSA: Non - Exempt ; Hourly Who we are: Advanced Air, LLC is an innovative, service-oriented aviation company headquartered in Hawthorne, California. We were founded in 2005 by our President, Levi Stockton, as an FAA approved, Part 135, On-Demand Air Carrier focused on superlative aircraft...

  • Patient Care Manager

    4 weeks ago

    Carlsbad, United States Hospice Full time

    JOIN A TEAM THAT IS COMPACT IN SIZE, YET LARGE OF HEART Hospice of the North Coast hires passionate individuals eager to join our agency's mission: to deliver compassionate, personalized care to patients and their families during end-of-life transitions. We hire individuals who wish to thrive on playing a unique role in a person's life. They are...

  • Patient Care Manager

    1 month ago

    Carlsbad, United States Hospice Full time

    JOIN A TEAM THAT IS COMPACT IN SIZE, YET LARGE OF HEARTHospice of the North Coast hires passionate individuals eager to join our agency's mission: to deliver compassionate, personalized care to patients and their families during end-of-life transitions. We hire individuals who wish to thrive on playing a unique role in a person's life. They are compassionate...

  • Team Assistant

    2 days ago

    Carlsbad, United States Viasat Full time

    About usOne team. Global challenges. Infinite opportunities. At Viasat, we‘re on a mission to deliver connections with the capacity to change the world. For more than 35 years, Viasat has helped shape how consumers, businesses, governments and militaries around the globe communicate. We‘re looking for people who think big, act fearlessly, and create an...

  • Family Practice/Primary Care Nurse Practitioner

    3 weeks ago

    Carlsbad, United States Health E Staffing Full time

    Carlsbad Lifehouse, Inc., a non-profit company and leading provider of mental health services in Carlsbad, New Mexico, seeks a qualified and compassionate Primary Care Provider (PCP) to join our esteemed team. In this vital role, you will provide comprehensive primary care services to a diverse patient population, including members of the public and...

  • Family Practice

    2 days ago

    Carlsbad, United States Health E Staffing Full time

    Primary Care ProviderCarlsbad Lifehouse, Inc., a non-profit company and leading provider of mental health services in Carlsbad, New Mexico, seeks a qualified and compassionate Primary Care Provider (PCP) to join our esteemed team. In this vital role, you will provide comprehensive primary care services to a diverse patient population, including members of...

  • Family Practice

    7 days ago

    Carlsbad, United States Health E Staffing Full time

    Primary Care ProviderCarlsbad Lifehouse, Inc., a non-profit company and leading provider of mental health services in Carlsbad, New Mexico, seeks a qualified and compassionate Primary Care Provider (PCP) to join our esteemed team. In this vital role, you will provide comprehensive primary care services to a diverse patient population, including members of...

  • Customer Service Representative

    4 weeks ago

    Carlsbad, United States Pinnacle Recovery Full time

    Pinnacle Recovery is committed to fostering a positive and supportive work environment for its employees. As a Call Center Associate, you will play a vital role in delivering exceptional customer service and driving business growth.Key Responsibilities:Provide timely and effective responses to customer inquiries via phone, email, and chatUtilize...

  • Administrative Assistant

    6 days ago

    Carlsbad, United States City of Carlsbad Full time

    The Position Are you passionate about supporting the operations that keep our parks and recreation services running smoothly? Join our Parks & Recreation Department Admin team as a part-time Administrative Assistant. In this role, you will provide essential support to our...