Operations Coordinator
1 week ago
The Menzies Aviation Operations Coordinator submits flight information to Ramp and Interline Dispatchers, Prepares and ensures flights are dispatched as per established client requirements, Oversees all fueling paperwork and meter tickets , Maintains the QT system and monitors all proper close out of fuelers, reconciles missing gallons and communicate with fuel farm accounting, shift manager and ASM, Projects a professional image/conduct at all times.
Key Responsibilities
- Allocate manning GSE to meet the needs to customer and Menzies aviation.
- Obtain inbound and outbound load plans from customers.
- Become direct point of contact to provide real time operational information for Ramp Teams, Airlines and Station Manager.
- Create live shift report.
- Provide Ramp Supervisor/Leads with Load Plans for flight.
- Record arrival times of ramp teams at assigned gate.
- Record departure times of aircraft.
- Inform Station Manager of any delays or service failure.
- Update aircraft arrival and departure times. Communicate to ramp crews.
- Record and GSE defects and report to GSE maintenance.
- Collect walk around check sheets for each flight.
- Record staff absences, or late personnel, make changes to ramp team to cover and shortfall in manning.
- Allocate set GSE to ramp teams; ensure GSE check sheets have been completed by each team before shift commences.
- Ensure safety and security procedures are being performed according to the Menzies Health & Safety regulations, and according to international aviation standards.
- Monitor performance, taking action to correct any shortfalls.
- Liaises with airline station managers, airport operations staff, handling agents, customs, immigration, and security officials, and other airport stakeholders.
- Work shifts as required by the business.
- To report any significant deficiency in our operations directly to Duty Manager.
- Has the duty to suggest any improvements to working practice especially those relating to safety and security.
- Prepare disciplinary incident and or termination reports as needed for violations of company policy.
- Clearing of all exceptions on a daily basis by 4:00 pm, which includes the following:
- Clearing Personal Time Off (PTO) based on available balances.
- Clearing all excused (i.e. FMLA, LOA) and unexcused absences, and
- Clearing of meal break exceptions.
- These exceptions have to be cleared before the overtime (OT) report is generated for the management team. OT exceptions will be completed after the management team has submitted their OT report.
- Updating shifts times/altering expected times prior to shift commencements to reduce missed punches including shift trades/coverage.
- Keep track of attendance records, monitor lateness/absence/manual miss punches, etc.
- Ensuring Miss Punch Forms (MPF) are completed when required and filled out completely including. Signatures from both the employee and the Duty Manager.
- Ensure Daily OT report is received, completed and signed by manager.
- Report to Planning Manager any unauthorized time discrepancies.
- Send package to Payroll dept. 4/ signed payroll reports.
- Send package of MPFs, Absence Request Forms (ARF), and Payroll Discrepancies to Payroll.
- Coordinate with payroll dept. for any missing forms (not received or received after PT had been run), Pay discrepancies and roster changes.
- Coordinate with payroll dept. on Mondays to ensure PT & reports can be run once exceptions have been cleared.
- Other duties as assigned.
- Ground Handling experience at a high volume international airport;
- Able to communicate effectively;
- Conversant with international airline ramp handling procedures, International aviation safety and security procedures, and Menzies ramp, safety and security procedures;
- Excellent knowledge of ramp GSE;
- Provide daily and real time plan for Los Angeles operations;
- Manage ramp teams as demanded by changes in flight schedules;
- Must pass driver's test with the Department of Airports and obtain a driver's license to drive on Airport Operational Area (AOA);
- Must pass FBI background check and obtain US Customs seal;
- Prior Ramp experience preferable;
- Provide real time information to Duty Manger, customers and ramp teams;
- Must pass a pre-employment medical;
- Must pass a drug test;
- Comfortably and continuously lift/move 35 lbs;
- Must be at least 18 years of age.
- Must be able to speak, read and write in English proficiently.
- High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
- Excellent verbal and interpersonal skills.
- Previous experience preferred.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
-
Operations Coordinator
7 days ago
Los Angeles, United States Loupe This Full timeJob Summary: We are seeking a highly organized and detail-oriented Operations Coordinator to join our team. In this role, the Operations Coordinator will be responsible for a range of administrative tasks, including data entry, document management, and coordinating emails. Additionally, this role involves managing customer communications and providing...
-
Operations Coordinator
2 weeks ago
Los Angeles, United States Quality Guard Full timeCompany Overview: At Quality Guard we are committed to revolutionizing healthcare delivery by leveraging our provider infrastructure and network, in collaboration with Quality Guard MSO’s Patient Interaction (PI) specialties. Our goal is to provide exceptional care to PI patients, ultimately increasing patient encounters within the largely untapped urgent...
-
Operations Coordinator
1 week ago
Los Angeles, United States Over J Consulting Full time**Overview**: Over J is a consulting firm with a solid foundation in engineering and utilities. We are keenly focused on partnering with our clients to find solutions to their toughest challenges in the fields of Engineering, Data & Database Management, Technology, Learning & Instructional Design, and Project Management. We are headquartered in downtown...
-
Operations Coordinator
2 weeks ago
Los Angeles, United States Sunbit Full time**The Company**: Sunbit builds financial technology for real life. Our technology eases the stress of paying for life’s expenses by giving people more options on how and when they pay. Founded in 2016, Sunbit offers a next-generation, no-fee credit card that can be managed through a powerful mobile app, as well as a point-of-sale payment option available...
-
IT Operations Coordinator
3 weeks ago
Los Angeles, United States Brillio Full timeBrillio is one of the fastest growing digital technology service providers and a partner of choice for many Fortune 1000 companies seeking to turn disruption into a competitive advantage through innovative digital adoption. Brillio, renowned for its world-class professionals, referred to as "Brillians", distinguishes itself through their capacity to...
-
Operations Coordinator
2 weeks ago
Los Angeles, United States Menzies Aviation Full timeThe Menzies Aviation Operations Coordinator submits flight information to Ramp and Interline Dispatchers, Prepares and ensures flights are dispatched as per established client requirements, Oversees all fueling paperwork and meter tickets, Maintains the QT system and monitors all proper close out of fuelers, reconciles missing gallons and communicate with...
-
Operations & Office Coordinator
2 months ago
Los Angeles, California, United States Buck Mason Full timeIf you have interest and passion for operations, let's talk As Operations and Office Coordinator, you will play an imperative role in supporting the growth of Buck Mason company-wide in operations and office related activities. Working alongside the Sr. Manager of Retail Operations and Visual Merchandising, you will be responsible for day-to-day operational...
-
Operations & Office Coordinator
3 weeks ago
Los Angeles, California, United States Buck Mason Full timeIf you have interest and passion for operations, let's talk As Operations and Office Coordinator, you will play an imperative role in supporting the growth of Buck Mason company-wide in operations and office related activities. Working alongside the Sr. Manager of Retail Operations and Visual Merchandising, you will be responsible for day-to-day operational...
-
Operations Coordinator
3 weeks ago
Los Angeles, United States Essex Property Trust, Inc. Full timeCity Los Angeles State California Job Location LAX 359 Pacific Electric Lofts Position Type Regular Job Objectives: The Operations Coordinator position is responsible for a variety of maintenance related tasks to ensure the efficient daily operations of a business. Duties typically include performing administrative tasks, assisting with project...
-
Operations Coordinator
1 week ago
Los Angeles, United States Greatness Media Full timeDREAM BIGGER. LIVE BETTER. MAKE AN IMPACT. The School of Greatness inspires conscious achievers around the world to live greater in their life, love deeper in their relationships and leave a positive impact on their world. We pride ourselves on creating some of the most inspiring interviews, content and media in the world to help people achieve their...
-
Operations Coordinator
7 days ago
Los Angeles, United States Method Studios Full timeCompany: Company 3 Position: Operations Coordinator Location: Hollywood, CA *Pay Range: $22.00 - $27.00 USD hourly POSITION SUMMARY: Responsibilities include session support including setup of the video and network parameters, routing the proper video source and confirmation that picture is received at the destination. Point of contact or producers/project...
-
CWCLA: Operations Coordinator
7 days ago
Los Angeles, United States Camino Nuevo Full timeJob Details - CWCLA: Operations Coordinator Citizens of the World Charter Schools Title CWCLA: Operations Coordinator Job Type Classified Sub Title Location Regional Support Office (RSO) Job Title Contact Name Contact Phone Contact Email lflores@cwclosangeles.org Number of Openings (only type in the number) 1 Pay Months 12 FTE (must be only numbers between...
-
Operations Coordinator
2 months ago
Los Angeles, United States Greatness Media Full timeJob DescriptionJob DescriptionDREAM BIGGER. LIVE BETTER. MAKE AN IMPACT.The School of Greatness inspires conscious achievers around the world to live greater in their life, love deeper in their relationships and leave a positive impact on their world. We pride ourselves on creating some of the most inspiring interviews, content and media in the world to...
-
Operations Coordinator
2 months ago
Los Angeles, California, United States Greatness Media Full timeDREAM BIGGER. LIVE BETTER. MAKE AN IMPACT.The School of Greatness inspires conscious achievers around the world to live greater in their life, love deeper in their relationships and leave a positive impact on their world. We pride ourselves on creating some of the most inspiring interviews, content and media in the world to help people achieve their...
-
Operations Coordinator
3 weeks ago
Los Angeles, California, United States Greatness Media Full timeDREAM BIGGER. LIVE BETTER. MAKE AN IMPACT.The School of Greatness inspires conscious achievers around the world to live greater in their life, love deeper in their relationships and leave a positive impact on their world. We pride ourselves on creating some of the most inspiring interviews, content and media in the world to help people achieve their...
-
Operations Coordinator
3 weeks ago
Los Angeles, United States Greatness Media Full timeJob DescriptionJob DescriptionDREAM BIGGER. LIVE BETTER. MAKE AN IMPACT.The School of Greatness inspires conscious achievers around the world to live greater in their life, love deeper in their relationships and leave a positive impact on their world. We pride ourselves on creating some of the most inspiring interviews, content and media in the world to...
-
Field Operations Coordinator
2 weeks ago
Los Angeles, United States University of California - Los Angeles (UCLA) Full timeThe Field Operations Coordinator will be responsible for coordinating and overseeing the execution of field services projects, ensuring the team of technicians successfully deliver technical support and maintenance services across UCLA's campus. This role will involve coordinating with customers and technicians, inspecting completed jobs for ...
-
Operations Coordinator
4 weeks ago
Los Angeles, United States Company3Method Studios Full timeJob DescriptionJob DescriptionCompany: Company 3Position: Operations CoordinatorLocation: Hollywood, CA*Pay Range: $22.00 - $27.00 USD hourlyPOSITION SUMMARY:Responsibilities include session support including setup of the video and network parameters, routing the proper video source and confirmation that picture is received at the destination. Point of...
-
Operations Coordinator
1 week ago
Los Angeles, United States Company3Method Studios Full timeCompany: Company 3 Position: Operations Coordinator Location: Hollywood, CA *Pay Range: $22.00 - $27.00 USD hourly POSITION SUMMARY: Responsibilities include session support including setup of the video and network parameters, routing the proper video source and confirmation that picture is received at the destination. Point of contact or...
-
Operations Coordinator
5 days ago
Los Angeles, United States Company3Method Studios Full timeJob Description Job Description Company: Company 3 Position: Operations Coordinator Location: Hollywood, CA *Pay Range: $22.00 - $27.00 USD hourly POSITION SUMMARY: Responsibilities include session support including setup of the video and network parameters, routing the proper video source and confirmation that picture is received at the destination. Point...
