NewFest Development Coordinator

4 weeks ago

New York, United States NewFest: LGBTQ+ Film & Media | New York Full time

NewFest, New Yorks leading LGBTQ+ film and media organization, seeks a part-time Development Coordinator with non-profit development experience to join the NewFest team for a seasonal contract. Reporting directly to the Development Manager, the position will run for approximately six months with variable hours outlined below, with a mix of remote and on-site work required.

The Development Coordinator will support the Development Manager with a range of development tasks as they pertain to 2024 NewFest Pride (May 30 - June 3) and The 36th Annual New York LGBTQ+ Film Festival (October 10-22), including: managing sponsorship deliverables, assisting with sponsorship contracts and negotiations, donor research and reporting, administrative support, and assisting production staff with special events.

NewFest is committed to equity, diversity, and inclusion in hiring and welcomes applications from all qualified candidates with an enthusiasm to contribute to NewFests mission of supporting queer stories and storytellers. Those who identify as a member of the LGBTQIA+ community are especially encouraged to apply.

Estimated Schedule and Availability:

May 15 - May 29 5-10 hr/wk

Remote with some availability during 10a-6p ET

May 30 - June 3 20-30 hours (NewFest Pride)

Evening and weekend availability for events, Thurs May 30 - Mon June 3

June 4 - Sep 30 15-20 hr/wk

Remote with some availability during 10a-6p ET

Oct 1 - Oct 20 30-40 hr/wk

Remote AND on-site in Manhattan and Brooklyn

Evening and weekend availability during festival, October 10-20

Oct 20 - Nov 1 5-10 hr/wk

Remote with some availability during 10a-6p ET

Responsibilities:

  • Manage fulfillment of festival sponsorships
  • Organize and update multiple project databases for sponsorship and donors/supporters
  • Communicate efficiently across internal teams to coordinate sponsorship fulfillment and ensure deadlines are met
  • Assist with individual giving and donor cultivation projects
  • Research and report on known prospects attending the festival
  • Create development VIP lookbooks for select events
  • Identify new donor prospects from members, audience, and guests
  • Track gifts and progress towards festival campaign goal
  • Assist with drafting appeals, thank you notes, etc.
  • Attend weekly check-in and goal-setting meeting with Development Manager
  • Attend weekly festival team meetings (remote) beginning in September, as needed or on behalf of Development Manager
  • During the festival, support Development Manager and event production team with tasks related to special events with an all-hands-on-deck attitude
  • During the festival, act as a friendly, welcoming presence to sponsors, donors, board members, and all guests
  • Assist with content creation for festival wrap reports, including copywriting, photo selection, thank you letters, event recaps, etc.
  • Assist Development Manager with various tasks

Skills and Qualifications:

Ideal candidate will have most of the following

  • At least 3 years professional experience. Previous non-profit development experience highly preferred; experience in audience services, guest services, special events, marketing, or project management will also be considered
  • Corporate sponsorship experience is a huge plus
  • Prospect research experience is a huge plus
  • Film, arts, or literary festival experience is a huge plus
  • Ability to work efficiently in a fast-paced environment with multiple teams
  • Proficient in AirTable (strongly preferred) and Google Workspace, experience with database management a plus
  • Eye for presentation and creating reader-friendly documents and spreadsheets
  • Excellent written and verbal communication skills
  • Attention to detail
  • Confidentiality

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