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Senior Accountant
4 months ago
Position: Senior Accountant
Department: Finance
FLSA Status: Full-Time Exempt
Reports to: Director, Finance
Date Issued: January 29, 2021
Date Revised: March 2024
About Program
Polaris is leading a data-driven social justice movement to fight sex and labor trafficking at the massive scale of the problem - 25 million people worldwide deprived of the freedom to choose how they live and work.
For more than a decade, Polaris has assisted thousands of victims and survivors through the U.S. National Human Trafficking Hotline, helped ensure countless traffickers were held accountable, and built the largest known U.S. data set on actual trafficking experiences. With the guidance of survivors, we use that data to improve the way trafficking is identified, how victims and survivors are assisted, and how communities, businesses and governments can prevent human trafficking by transforming the underlying inequities and oppressions that make it possible. More details about our programs and history can be found on our web site at www.polarisproject.org.
About Opportunity
Polaris is seeking a Senior Accountant on a full-time basis. Under the direction of the Controller the Senior Accountant will be a key member of the Finance and will support staff across the organization. The Senior Accountant is responsible for overseeing payroll, accounts payable, accounts receivables, credit card administration, ensure accuracy in the general ledger accounts and will assist the Controller in producing accurate and timely financial reports.
Responsibilities Payroll
Verify timesheet logs for all staff
Ensure all timesheets are approved by supervisor
Submit bi-weekly payroll to payroll provider
Enter payroll data in accounting system in a timely and accurate manner
Maintain and update payroll records and reconciliation reports
Audits payroll information for accuracy
Research and resolve all payroll discrepancies
Reconcile payroll on a monthly basis
REconcile Payroll to Quarterly 941 reports
Accounts Payable
Prepare and process all invoices and reimbursements for all vendors and staff reimbursements
Ensure payables are in compliance with budgetary guidelines and GAAP
Update and maintain files and documentation thoroughly
Reconcile payable as required, ie, credit statements and AP ledger.
Accounts Receivable
Create invoices for all federal, foundation, contractual and other agreements on a timely basis
Perform accounts receivable reconciliations and investigate and resolve any irregularities
Maintain W-9 tax information for all customers
Maintain customer agreements, contracts and files
Report outstanding balances to stakeholders on a monthly basis
General Ledger and Financial Reporting
Journal entry preparation when required
Perform balance sheet account reconciliations
Maintain fixed assets and prepaid schedules
Assist with preparing monthly internal financial statements
Asist with month-end and year-end close
Assist with preparing external audit schedules as needed
This job description provides a summary of the major duties and responsibilities performed by individuals in this position. Incumbents may be asked to perform other tasks not specifically written in this job
Required Qualifications
Minimum 4 years of progressive accounting experience in a non-profit setting;
Experience processing payroll for staff of 60+
Demonstrate a working knowledge of GAAP
Ability to compile, analyze, evaluate and interpret data and transactions
Excellent organizational skills and attention to detail
Experience with cloud based accounting software
Customer service oriented
Proactively problem-solves and effectively communicate with team members
Preferred Qualifications
Knowledge of principles and practices for contracts/grant administration and monitoring
Familiar with Intacct accounting software and Paylocity
Bachelor’s degree in Accounting
Communication (“External” Changes based upon position)
Internal: Ability to communicate with supervisors and peers;
Working Conditions
Typical office setting
Physical Requirements (can change with position)
Prolonged sitting, chiefly at a computer terminal;
Occasional bending, stooping and stretching;
Requires eye-hand coordination and manual dexterity sufficient to operate a computer, telephone, calculator, and other office equipment;
Requires normal range of hearing and eyesight to record, prepare, and communicate in writing, in person and by phone;
Requires occasional lifting up to 25 pounds.
Grant Funding Status
This position is grant funded and is subject to modification or termination in accordance with grant agreement or suspension of funding. Polaris reserves the right to maintain the position and personnel based on organizational needs. Polaris Project is an at-will employer, and neither you nor Polaris Project is bound to continue the employment relationship if either chooses, at its will, to end the relationship at any time once your employment has begun.
Values Statement
The work of Polaris is grounded in a set of values and organizational beliefs that provide a common starting
point for all of our activities. At Polaris, we look for talented individuals who are passionate about combating
all forms of human trafficking and who will strive to embody and model these values within the Polaris
community and in the anti-trafficking field. Please take a moment to make yourself familiar with these values
and our mission statement before submitting your application. You can find a full description of our values here.
Diversity Statement
Polaris designs and implements data-driven strategies to prevent and disrupt human trafficking, and restore freedom to survivors. Achieving this ambitious goal requires both trafficking-specific systemic interventions and broader cultural and structural shifts that reduce the inequities that lead to human trafficking. While Polaris alone cannot build a more diverse, just, equitable, and inclusive society, both the success of our work and our organizational values require modeling in the workplace the change we want to see in the world.
This means cultivating a workforce, organizational culture, and priorities that respect and celebrate a dynamic, multi-disciplinary team made up of individuals with different identities, lived experiences, and backgrounds.
Within both our team and across every part of our work, we strive to integrate and elevate the full range of survivor voices.
This is a living commitment. Diversity, equity, and inclusion are values to be manifested daily, in the work we do, the decisions we make, and the way that we treat each other and the people we seek to serve. This means creating space where staff can be included, heard, valued, and set up for success, and where everyone feels empowered to bring their full, best selves to work. We will not check boxes and consider it done. We will push new innovations and different ways of thinking, and treasure the community built and strengthened by each of our contributions.
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