Residence Life Event Planner
2 weeks ago
Job Title: Event Planner
Classification: Student Employee (non-exempt)
Name and Address of Employer: St. Olaf College, 1520 St. Olaf Ave, Northfield, MN 55057
Department Name: Residence Life
Length of Position: 2024-2025 Summer Terms and Intersession. Initial training period tentatively set for April 27, 2024- September 6, 2024.
Contact Person/Supervisor: Associate Dean of Students for Residence Life & Student Conduct/Designee
Pay Rate: x Standard Hourly Rate Supervisory/Special Skills Hourly Rate
Description of the Position: The Resident Life Event Planner will work closely with the Resident Life staff to develop unique and engaging events that foster a sense of community and contribute to the overall well-being of students living on campus. Creating new and innovative event concepts that match Resident Life's aims and values and contribute to a dynamic campus community.
Compensation/Benefits:
Housing
Double-occupancy room with a roommate of staff member's choosing.
If a roommate is not chosen, this bed will be added to the vacancy list. Total housing cost for Summer 2024 is waived.
Wage
Any administrative hours worked outside of the on-call rotation will be paid at $11.25 per hour
Disclaimer: Work award is not capped during the summer term.. If employment ends before the agreed upon date, payment for housing will be retroactively removed at a weekly prorated amount.
Transferable Skills:
Excellent time management and prioritization skills
Flexibility and ability to adapt to quickly evolving situations
Thinking creatively to develop distinctive and engaging event concepts
Capability to delegate tasks and collaborate efficiently as part of a team.
Duties and Responsibilities:
Event Planning and Conceptualization:
Work with Resident Life staff to determine the event's objectives, target audience, and intended outcomes.
Coordination and Logistics
Coordination of all event logistics, including department selection, food, audio-visual equipment, and other resources.
Marketing and promotion
Create marketing materials and tactics to effectively promote university-wide events.
To promote interest and attendance, use a variety of communication methods such as social media, flyers, and email.
Event Planner On-Call
An Event Planner is available in an on-call capacity from 3:00 pm to 7:00 am every day of the week to cover SCA absences at front desks and storage. On-call is paid at a 4:1 ratio. Event Planners can expect to work four weekday on-call shifts and approximately one full weekend on-call shift every month. If an Event Planner must pick up a shift during on-call, it is paid at the regular $11.25/hr rate.
The Event Planner On-Call is also responsible for distributing posters to all of the residence halls. The Event Planner On-Call will pick up any posters daily when they pick up the duty phone from the Student Life Office.
Qualifications: (Education/Experience/Skills)
Minimum cumulative/semester GPA of 2.5
If no current St. Olaf GPA, the applicant must have a 2.5 semester after the Fall Semester.
Good academic standing.
No open sanctions.
Assignment of academic probation or disciplinary sanctioning at any point during employment may result in immediate dismissal from this position.
Successful completion of criminal background check after hire.
This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time by St. Olaf College, with or without prior notice.
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