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Administrative Specialist

2 months ago

Bozeman, United States Pinion Services Full time

Pinion is a national Top 70 consulting and accounting firm committed to serving clients, developing employees, and supporting our local communities. We provide a dynamic work environment where all employees are given the opportunity to put their skills and strengths to use in meaningful ways.

We are currently looking for a Temporary Administrative Specialist to join the Bozeman team. The role would be 20-30 hours per week during January 27 - April 18, 2025.

The ideal Administrative Specialist candidate for this role is an efficient and comfortable individual who can manage their own workload while working with multiple people. They are resourceful, possess excellent problem-solving skills, and have a genuine passion for organization. This candidate understands that providing exceptional customer service is of utmost importance and takes great pride in the level of service they offer to our clients.

The Administrative Specialist should expect to:

Under moderate supervision and with latitude for the use of initiative and independent judgment, the Administrative Specialist is responsible for performing advanced and complex administrative duties including the following:

  • Support client service professionals with administrative tasks, such as drafting letters, running reports, communicating with clients, and scanning documents for filing or processing
  • Monitor reports and follow up with clients to ensure that returns are filed on time
  • Assist with front desk reception
  • Provide administrative support by executing scanning and autoflow tasks, maintaining cleanliness and stock in break rooms, and organizing and managing files efficiently
  • Prepare and meter postal mail
  • Schedule and organize office meetings, including making catering arrangements, set up and cleanups
  • Serve as a support role in finalizing professional documents to be delivered to clients
  • Other administrative or firm tasks based upon interest and need
What you will need for this position:
  • Comfortability navigating new technology tools and demonstrated proficiency in MS Windows, Adobe and Office suite. The role requires the ability to quickly grasp and become proficient in a variety of software applications relevant to the position. Candidates should demonstrate a willingness to learn and adapt to new technologies as needed.
  • Demonstrated time management skills, ability to prioritize, and adapt to change.
  • Excellent oral communication and organizational skills.
  • Attention to detail.
  • Willingness to perform under pressure when deadlines call for swift action.
  • Ability to multi-task without sacrificing accuracy.
  • Collaborative and effective in working with different leadership styles and a variety of individuals at all levels within the organization.
  • Maintain confidentiality.

Pinion is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law.

Attest services are provided by KCoe Isom, LLP, a licensed CPA firm.

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