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Accounts Receivable Clerk

4 months ago

Buffalo, United States Campus Dining & Shops Full time
Job titleAccounts Receivable ClerkReports toAccounting ManagerDepartmentAccountingFLSA StatusFull-Time, Non-Exempt

Position Summary

Responsible for all phases of Accounts Receivable

Expected Hours of Work

Monday – Friday, day shifts, overtime as needed

Essential Functions

Account Receivable

  • All phases of Accounts Receivable including invoicing, statements, payments, data entry, credit and collections, filing. This involves special processing procedures for University customers
  • Prompt response to customer inquiries
  • Month-end journal entries and postings to general ledger
  • Reconciliation of aged accounts receivable to general ledger
  • Special projects as requested by management.

Intra Company Transfers

  • Weekly processing of intra-company transfers

Other Responsibilities

  • Weekly compilation of tips for payroll processing
  • Review of A/P data entry
  • Reconciliation and G/L posting of Concession events
  • Various weekly and monthly excel reports and reconciliations
  • Cross train in UB Card office to assist during peak periods

Education and Training

  • Associate’s Degree in Accounting, Business or related field

Desired Qualifications

  • Minimum 2 years computerized accounts receivable experience with multi-company functions
  • General Ledger experience preferred
  • Sage experience preferred.
  • Excellent computer skills including email, MS Excel and Word
  • Ability to prioritize work to meet strict deadlines and execute tasks with great attention to detail, accuracy, speed, and efficiency
  • Exceptional organizational, interpersonal, communication, and customer service skills
  • Excellent mathematical and analytical skills

Work Environment

This position operates in a professional office environment.  This role routinely uses standard office equipment such as computers, photocopies, phones, filing cabinets, fax machines etc.

Physical and Mental Demands

  • The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch, or crawl
  • The employee must frequently lift and or move up to 10 lbs. and occasionally lift and or move up to 25 lbs
  • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
  • While performing the duties of the job, the employee is regularly required to talk and hear
  • The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures

Licensure/Certification

None Required

Travel

None Required

Campus Dining and Shops is committed to ensuring equal employment opportunities without regard to an individual's race, color, national origin, sex, religion, age, disability, gender, pregnancy, gender identity, gender expression, sexual orientation, predisposing genetic characteristics, marital status, familial status, veteran status, military status, domestic violence victim status, or criminal conviction status. Employees, students, applicants or other members of the University community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely based upon a protected characteristic. Campus Dining and Shops policy is in accordance with federal and state laws and regulations prohibiting discrimination and harassment. These laws include the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as Amended by the Equal Employment Opportunity Act of 1972, and the New York State Human Rights Law. These laws prohibit discrimination and harassment, including sexual harassment and sexual violence.