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Receptionist/Assistant Travel Coordinator

3 months ago

Chatsworth, United States DataDirect Networks Inc Full time

Overview:

DDN Storage is seeking great candidates to join our dynamic team of passionate customer-enabling technologists

This is an incredible opportunity to be part of a company that has been at the forefront of AI and high-performance data storage innovation for over two decades. DDN Storage is a global market leader renowned for powering many of the world's most demanding AI data centers, in industries ranging from life sciences and healthcare to financial services, autonomous cars, Government, academia, research and manufacturing.

"DDN's A3I solutions are transforming the landscape of AI infrastructure." IDC

The real differentiator is DDN. I never hesitate to recommend DDN. DDN is the de facto name for AI Storage in high performance environments - ~ Marc Hamilton VP, Solutions Architecture & Engineering | NVIDIA

DDN Storage is the global leader in AI and multi-cloud data management at scale. Our cutting-edge storage and data management solutions are designed to accelerate AI workloads, enabling organizations to extract maximum value from their data. With a proven track record of performance, reliability, and scalability, DDN Storage empowers businesses to tackle the most challenging AI and data-intensive workloads with confidence.

Our success is driven by our unwavering commitment to innovation, customer-centricity, and a team of passionate professionals who bring their expertise and dedication to every project. This is a chance to make a significant impact at a company that is shaping the future of AI and data management.

Our commitment to innovation, customer success, and market leadership makes this an exciting and rewarding role for a driven professional looking to make a lasting impact in the world of AI and data storage.

Job Description:

We are currently seeking a Receptionist/Assistant Travel Coordinator.

Job Summary:

We are looking for someone to assist with company travel arrangements and front desk responsibilities.


Responsibilities include but are not limited to:

  • Assist Travel with duties to include checking and booking flights, hotels, and car rentals for domestic travel for company personnel
  • Assist executives with by entering and monitoring travel expense reports in Oracle iExpense.
  • Greet visitors entering the lobby
  • Assist visitors by arranging for escort within the facility as needed
  • Monitor visitor movements in and out of facility
  • General administrative and clerical support
  • Receive incoming mail
  • Answer telephone in a professional manner, screen, and direct calls, take and relay messages
  • Prepare FedEx packages/envelopes and or courier service for executives
  • Reserve assigned meeting rooms via Outlook
  • Tidy and maintain the reception/lobby area
  • Shop for kitchen supplies; snacks, drinks, paper plates, etc.
  • Maintain kitchen cabinet/refrigerator by keeping well stocked
  • Occasional need to arrange for catering and setup breakfast and lunches for meetings. Includes preparing tables in executive kitchen when requested. Occasional late evening when dinner meetings are requested
  • Keep conference rooms and kitchen tidy

Qualifications:

  • AA degree required
  • Prior experience as a travel agent and with booking domestic travel in a business environment
  • Concur online booking experience
  • Talent for best practices in online travel research and finding travel deals
  • Prior experience an office assistant in a professional environment
  • Knowledge of administrative and clerical procedures
  • Experience with booking domestic travel in a business environment
  • Knowledge of computers and relevant software applications (Word, Excel, etc)
  • Knowledge of customer service principles and practices
  • High level of discretion and decorum
  • Must have outstanding verbal and written communication skills
  • Professional personal presentation required
  • Customer service skills
  • Information management
  • Excellent organizational and planning skills
  • Ability to pay close attention to detail
  • Initiative and reliability
  • Common sense

Targeted pay rate is $26.50

DDN:

DDN has a very strong orientation towards these 4 characteristics and any successful employee will demonstrate these capabilities:

Self-Starter - Takes independent action to identify and solve problems. Seeks out relevant information needed to make decisions. Gets involved with new initiatives.

Success/Achievement Orientation - Delivers quality results consistently. Targets, achieves (or exceeds) measurable results. Sets challenging goals, focuses on critical priorities, and is accountable.

Problem Solving - Recognizes problems and responds with a systematic assessment that identifies and addresses cause of issue. Practical, realistic, and resourceful.

Innovative - Builds and improves key business processes that enhance the effectiveness of DDN. Generates new ideas, challenges the status quo, and solves problems creatively.

DataDirect Networks, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, gender expression, transgender, sex stereotyping, sexual orientation, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.