Estimator - Assistant Project Manager - Contract Administrator

3 weeks ago

New York, United States Elevate and Delegate Full time

Project Estimator / Assistant Project Manager / Contract Administrator is responsible for aiding and developing cost estimates and understanding the scope of work required to install flooring. This position must be able to work independently, as well as part of a team, and will be responsible for conducting their work professionally, accurately, and timely. This position will report directly to the Senior Estimator, President, and CFO. 1- Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. a. Prepare and maintain company-wide bidding calendars and schedules. b. Working knowledge of FTP Sites, downloading, and other media for take-off drawings. c. Contact manufacturing representatives for project pricing. d. Follow up on bids and develop results analysis. e. Complete and continually update the system's vendor RFP / client data and analytical information. f. Prepare and send submittals and closeout documents. g. Public relations & professionalism at all levels being part of the world-class company. h. Prepare bidding forms document. i. Obtain bonds when necessary and send bids to the client end users. j. Continually update the database with current client information. k. Develop and manage hand-off letters and internal hand-off meeting. 2- Project Administration: a. Project Planning such as Submittal- Work orders field information preparation closeout i. Contact reps and or the manufacturers for the submittal samples and product data ii. Obtain samples, prepare final submittals, and send them out to the clients iii. Process submittals through SPECINTEL in collaboration with project managers iv. In charge of the submittal process from the beginning to the end including follow-up. v. In charge of close-out and warranty documents from the beginning to the end. b. Create a system for Q process for the workflow and aid dispatcher coordination to the field employees. i. Obtain project schedules from the clients ii. Update salesforce project schedule Gantt chart iii. Assist in overall installation schedule and dispatch field workers for specific projects. c. Contribute and support to the pre-planning, development, and management of projects as necessary working with project managers. d. Researching information as required in variety of different issues as necessary e. Handle all basic administrative functions including reports and dashboards, workflows and other routine tasks as necessary. 3- Accounts Receivable: a. Account receivable billings, Prepare invoices for contract billing and one-line invoicing b. Monthly billing statements to clients c. Weekly AR collection d. Process change orders internally e. Monthly change order statement f. Obtain Prepare waiver of lien and affidavits 4- Contract Administration: a. Processing construction contracts and compliance work i.e. insurance, workers comp, etc. b. Request certificate of insurance for the projects. c. Prepare close-out and warranty documents for the projects. d. Prepare contractor pre-qualification documents. e. Request submittal samples for projects. f. Set up projects in Salesforce, Sage, and folders. g. Process contract change orders. h. Obtain notice of commencement. i. Prepare a notice of furnishing. j. Obtain project schedules from the clients load them into internal scheduling software and create work orders in salesforce. Requirements Have some knowledge of the drawings or web-based programs. Working knowledge of MS Office (Excel, Work, and Outlook), Auto-Cad, or any estimating software. Preferred having experience in Callidus estimating software. Preferred having experience in Salesforce CRM software. Polished and professional. Ability to troubleshoot, take direction, manage priorities, and multi-task (analytical and critical thinker). Ability to thrive in a fast-paced environment. Hard-working self-starter who excels at qualifying new opportunities. Ability to work independently without constant supervision. Team player who works well with others to accomplish challenging goals. Must have a stable employment background and excellent references. Ability to communicate Written and verbally and interact professionally and effectively with general contractors, architects, and owners. Competencies Detail Oriented. Strong Organizational Skills. Communication Proficiency. Strong Interpersonal Skills. Exceptional Reporting Skills. Collaboration. Teamwork Orientation. Benefits Client Relationship: You will be directly working with the client. This means that you will communicate with the client, provide services, and address any client-related matters independently. Payment: All payments for your services will be handled directly by the client. Elevate and Delegate is not involved in processing your payroll. Your salary will directly go to you. Vacation Leaves and Holidays: While we may have recommendations or guidelines regarding vacation leaves and holidays, the decision is entirely at the discretion of the client. You are expected to align your schedule with the client's business needs and any specific policies or preferences they may have in this regard. Salary: $1000 - $1300 / month Schedule: EST

  • Contract Administrator

    4 weeks ago

    New York, United States L J Gonzer Associates Full time

    L.J. Gonzer Associates is looking for individuals to join our pool of qualified candidates for potential assignment as a Contract Administrator. The Contract Administrator will be responsible for managing vendor contracts, ensuring compliance with regulations, and supporting various business functions. This is a long-term contract assignment that offers a...

  • Contract Administrator

    6 days ago

    New York, New York, United States L J Gonzer Associates Full time

    L.J. Gonzer Associates is looking for individuals to join our pool of qualified candidates for potential assignment as a Contract Administrator. The Contract Administrator will be responsible for managing vendor contracts, ensuring compliance with regulations, and supporting various business functions. This is a long-term contract assignment that offers a...

  • Estimator/project Manager

    2 months ago

    New York, United States NES Fircroft Full time

    Job Summary: **Responsibilities**: - Lead and manage the estimating team to ensure timely and accurate project estimates - Utilize software such as HeavyBid and Bluebeam for estimating purposes - Review project plans and specifications to determine labor, material, and time requirements - Negotiate with subcontractors and suppliers to obtain competitive...

  • Contract Administrator

    4 weeks ago

    New York, NY, United States LJ Gonzer Associates Full time

    L.J. Gonzer Associates is looking for individuals to join our pool of qualified candidates for potential assignment as a Contract Administrator. The Contract Administrator will be responsible for managing vendor contracts, ensuring compliance with regulations, and supporting various business functions. This is a long-term contract assignment that offers a...

  • Administrative Assistant

    4 weeks ago

    New York, United States The Assistant Company Full time

    _**Please read the entire ad before applying.**_ The Assistant Company has been retained by a high-profile New York Executive to find a RELIABLE part-time 2nd administrative assistant to work out of the home office of their New York residence. This is more of a junior admin position and you would report to the current senior administrative assistant and...

  • Administrative Assistant

    1 week ago

    New York, United States The Assistant Company Full time

    _**Please read the entire ad before applying.**_ The Assistant Company has been retained by a high-profile New York Executive to find a RELIABLE part-time 2nd administrative assistant to work out of the home office of their New York residence. This is more of a junior admin position and you would report to the current senior administrative assistant and...

  • Project Managers, Estimator

    2 weeks ago

    New York, United States Solomon Page Full time

    Our client is looking to fill the role of Project Manager/Estimator. This position will be in their Fruitland, MD office. Responsibilities: Understand the contract to ensure the Company’s responsibilities and scope of the work Responsible for catching deviations from the specifications and plans as it relates to scope, contract and schedule Generate...

  • Project Managers, Estimator

    5 days ago

    New York, New York, United States Solomon Page Full time

    Our client is looking to fill the role of Project Manager/Estimator. This position will be in their Fruitland, MD office.Responsibilities:Understand the contract to ensure the Company's responsibilities and scope of the work Responsible for catching deviations from the specifications and plans as it relates to scope, contract and schedule Generate estimates...

  • Administrative Assistant

    7 days ago

    New York, United States Healing Schools Project Full time

    POSITION: Hybrid Virtual/In Person Administrative Assistant COMPANY: Healing Schools Project REPORTING TO: Megan Cain, Operations Lead ROLE: Support of Executive Director and Operations Team COMMITMENT: P/T contractor up to 10 hours/week BUDGET: $1,000/month LOCATION: NYC/NJ Metro area - Mostly remote with occasional help needed in person START DATE:...

  • Project Managers, Estimator

    1 week ago

    New York, United States Solomon Page Full time

    Our client is looking to fill the role of Project Manager/Estimator. This position will be in their Fruitland, MD office. Responsibilities: Understand the contract to ensure the Company's responsibilities and scope of the work Responsible for catching deviations from the specifications and plans as it relates to scope, contract and schedule Generate...

  • Project Manager/estimator

    3 weeks ago

    York, United States Kottcamp Sheet Metal Inc Full time

    Job Overview: We are seeking a skilled and detail-oriented Project Estimator to join our team. As a Project Estimator, you will be responsible for accurately estimating the costs of construction projects and providing timely and competitive bids. Your expertise in project management, construction management software, and blueprint reading will be essential...

  • Assistant Project Manager

    4 days ago

    New York, United States Capital One Construction Full time

    Seeking an assistant project manager familiar with NYC construction management process. Chinese and/or Spanish language skills a plus. Daily tasks include - but are not limited to:Aid in project collection of pricing from sub-contractors and vendors as needed - Assist in the preparation and distribution of subcontract agreements and proposals/change order...

  • Estimator

    3 weeks ago

    New York, United States Virtual Construction Assistants Full time

    Virtual Construction Assistants is a US-based outsourcing company that specializes in the Construction Industry. We find and recruit talented individuals to provide remote Construction Administrative Support for our US-based Clients. We are looking for qualified and highly experienced construction professionals for our talent pool to work remotely for our US...

  • Estimator / Project Coordinator

    2 months ago

    New York, United States NICON BUILD LLC Full time

    Job DescriptionJob DescriptionConstruction Management company seeking candidate for estimating / coordinating position.  Must have at least 3 years of construction administrative experience and full plan reading knowledge.   Responsibilities include;Sending plans out for bidsLeveling of trade pricing Client Budgets and Proposals Subcontractor...

  • Estimator / Project Coordinator

    3 weeks ago

    New York, United States NICON BUILD LLC Full time

    Job DescriptionJob DescriptionConstruction Management company seeking candidate for estimating / coordinating position.  Must have at least 3 years of construction administrative experience and full plan reading knowledge.   Responsibilities include;Sending plans out for bidsLeveling of trade pricing Client Budgets and Proposals Subcontractor...

  • JR. Estimator, Project manager

    2 months ago

    New York, United States MF Electrical Service Co. Inc. Full time

    Job DescriptionJob DescriptionEstimate Electrical Projects, manage Projects, minor cad experience preferred.Company DescriptionWe are an Electrical Contracting Company since 1960. our Projects are only commercial and multi-Family residential. New and renovations.Medical suites and Hospital work.Company DescriptionWe are an Electrical Contracting Company...

  • Assistant Project Manager

    2 days ago

    New York, United States Capital One Construction Full time

    Seeking an assistant project manager familiar with NYC construction management process. Chinese and/or Spanish language skills a plus. Daily tasks include - but are not limited to:Aid in project collection of pricing from sub-contractors and vendors as needed, OSHA training is a must - Assist in the preparation and distribution of subcontract agreements and...

  • Assistant Project Manager

    3 weeks ago

    New York, United States E-J Electrical Installation Full time

    **Assistant Project Manager** **About E-J**: The E-J Group is active in all facets of electrical contracting - we are not your typical electrical contractor. We bring experience, expertise, and a national reputation to projects that vary in size to over $300 million. Typical installations include rail systems, transit facilities, office buildings,...

  • Assistant Project Manager

    2 weeks ago

    New York, United States E-J Electric Installation Co. Full time

    **Assistant Project Manager (Electrical)** **About E-J**: The E-J Group is active in all facets of electrical contracting - we are not your typical electrical contractor. We bring experience, expertise, and a national reputation to projects that vary in size to over $300 million. Typical installations include rail systems, transit facilities, office...

  • Estimator Project Coordinator

    3 weeks ago

    New York, United States NICON BUILD LLC Full time

    Benefits: Bonus based on performance Company parties Dental insurance Health insurance Training & development Vision insurance Construction Management company seeking candidate for estimating / coordinating position. Must have at least 3 years of construction administrative experience and full plan reading knowledge. Responsibilities include; Sending plans...