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Guest Experience Agent

3 months ago

Healdsburg, United States Montage International Full time

Live Your Passion. Add Your Magic.

At Montage International, we are doing something different, something exciting and it takes passionate people to bring our vision to life. We have built a culture that leads with the important notion we live by every day; do what you love. If this resonates with you, we look forward to receiving your application.

We welcome applicants with disabilities and provide reasonable accommodations as needed to our applicants. Please discuss with our hiring managers during our selection processes.

If you are an internal applicant, please log into Workday and apply for your application to be considered.

Please Click Here to apply internally.

Guest Experience Agent

SUMMARY

The Guest Experience Agent is responsible for responding to all guest calls and inquiries received prior, during or after their visit. Additional responsibilities include coordinating special guest requests with the aim of offering a bespoke and engaging experience. This role will contribute to the organization as an active business partner that is responsible for supporting the company's goals, objectives, vision, mission, and values.

ESSENTIAL FUNCTIONS

Job duties include; although are not limited to:

  • Providing excellent customer service and telephone etiquette, and actively aspiring to reach department and property defined goals and objectives
  • Assisting with guest folios, invoicing and billing
  • Thinking outside the box to own and solve guest stay areas of opportunity. Going above and beyond to recover any service opportunities and exceed guest expectations
  • Communicating and partnering with all department leaders and hourly Associates to ensure the guest experience is personalized and executed seamlessly
  • Maintaining proper record keeping for guest accounts, being knowledgeable about hotel services and local surroundings to answer, respond and communicate with guests regarding questions and requests
  • Providing excellent customer service to all guests and taking reservations using proper hotel verbiage, ensuring to adhere to hotel standards
  • Accurately inputting and organizing reservation information via rooming lists, internet, travel agency requests, sales department, and reception with appropriate follow up
  • Maintaining accurate logs of and charging for special requests and amenities and ensuring that requests are blocked in PMS or front office systems
  • Answering and directing in-bound calls to the hotel and frequently using email and fax systems, coordinating and responding to mailed correspondence
  • Understanding the selling strategy for the hotel by knowing the status of room inventory and following it
  • Processing rooming lists accurately as well as all changes and cancellations for group reservations
  • Controlling and blocking rooms as well as pre-blocks for special groups
  • Ensuring that all reservations transferred to PMS or front office system are accurate
  • Aggressively selling hotel rooms to maximize transient room revenue using up-selling and yield management techniques per company policy
  • Memorizing hotel facilities and giving clear directions to the hotel for inquiring guests
  • Taking guests In Room Dining orders including special requests with 100% accuracy
  • Assisting with e-mails, Guest amenity traces, as well as data entry and filing
  • Proficient use of Opera, Alice, Micros, and any other internal systems
QUALIFICATIONS
  • High School Diploma or equivalent, Bachelor's Degree preferred
  • Minimum of two years' experience in a hotel operations environment
  • Minimum of two years' experience in customer service
  • Possess basic math skills and have the ability to accurately handle billing
  • Ability to communicate clearly and speak, read, write and understand English well
  • Advanced skills in Word, Excel, PowerPoint, and Outlook; daily use of nearly all programs will occur


PHYSICAL REQUIREMENTS

Most work tasks are performed indoors. Temperature is moderate and controlled by hotel environmental systems. Must be able to sit at a desk for up to 6 hours a day. Walking and standing are occasionally required. Must be able to lift up to 15 lbs. on a regular and continuing basis. This position requires manual dexterity, grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability, and visual acuity.

The pay scale* for this position is $23.26.

*The pay scale is the base salary or hourly wage range, exclusive of incentive pay such as commissions, piece rates, gratuities, and the like, that Montage reasonably expects to pay for the position.

In the United States we are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.