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Benefits Coordinator- Mon- Fri 8am-4pm

4 months ago

Conway, United States Independent Living Services Full time

JOB DESCRIPTON

BENEFITS COORDINATOR

GENERAL STATEMENT:

While this positon specifies responsibilities, requirements and duties in certain areas, this person is an employee of Independent Living Services, Inc. and will be expected to respond to such requests not specifically contained herein. This person must maintain the attitude that he/she works for the total organization, and as such, exhibits proper cooperation, enthusiasm and interest in all areas deemed necessary for the continuing success of the ILS programs. Knowledge of all policies and procedures of ILS and related corporation of Creative Living, Inc. and Sheltered Living Services, Inc. is required. Knowledge of agency services and support system is required.

JOB SUMMARY:

The Benefits Coordinator works directly under the supervision of the Accounting Manager. This position performs general office duties. Position will involve computer use of various programs, i.e. Excel/Microsoft Word/PrimePay. He/She will perform related responsibilities as required or assigned. This position requires familiarity with ILS Policies and Procedures both business and program related. This person needs general knowledge of services to people with developmental disabilities and knowledge of DDS Policies.

JOB DUTIES AND RESPONSIBILITIES:

General Duties and guiding principles:

  • Know and respect the values of the people and facilitate their expression of choices related to those values.
  • Encourage growth and recognize the autonomy of the individuals receiving services while also being attentive reducing their risk of harm.
  • Develop relationships with the individuals that are respectful, based on mutual trust, and that maintains professional boundaries.
  • Help individuals understand and express their rights and responsibilities.
  • Recognize that each individual has potential for lifelong learning and growth.
  • Be conscious of my own values and how they influence my professional decisions.
  • Maintain competency in my profession through continued learning and attending and being an active participant in staff meeting and trainings.
  • Assume responsibility and accountability for my actions and decisions.
  • Recognize the importance of modeling valued behaviors to co-workers, individuals receiving services, and the community at large.
  • Practice responsible work habits.
  • Being on time for work.
  • Completing all necessary documentation to assure compliance with all state and federal regulations.
  • Maintaining strict confidentiality for all consumer information, and facility operations.


  1. Preform general office duties.
    1. Provide backup to management assistant, as needed i.e. answer phone, handle walk-in traffic, process mail
    2. Maintains confidential information at all times
    3. Perform other office duties as assigned
    4. Attend in-service training and/or retraining requirements as scheduled
  2. Manage Employee Benefits.
    1. Track and Process employee benefits i.e. insurance, retirement, etc.
    2. Monitor employee eligibility for benefits in accordance with applicable regulations
    3. Process all insurance bills and submit to Accounts Payable
    4. Track and Maintain ACA Reporting
    5. Facilitate Open Enrollment annually with assistance of Accounting Manager
    6. Assist with 403b Retirement Plan audit annually
    7. Attend training periodically to ensure Agency complies with laws and regulations as they relate to employee benefits
  • Assist with Payroll Processing.
    1. Review, code and enter payroll
    2. Print payroll register and other reports as needed
    3. Process manual checks as needed
    4. Process Garnishments, Child Support and other deductions
    5. Process Employment Verifications for Payroll
    6. Conduct New Hire Training for Payroll


This job description is not intended to be all-inclusive, and employees will also perform other reasonable related job duties as assigned.

This organization reserves the right to revise or change job duties as the need arises. This job description does not constitute a written or implied contract of employment.

Independent Living Services is an equal opportunity employer and does not discriminate on the basis of race, color, age, orientation, religion, disability, ethnicity, origin, marital status, or veteran status.

QUALIFICATIONS:

Formal Education equivalent of a minimum of Associates degree in Accounting, Business or Human Resources, or five years' experience in a position administering employee benefits through payroll processing. Prior experience in general accounting; general office skills such as data entry, typing, filing and computer; familiarity with computerized software.

This person must be able to operate a vehicle; have good driving record, communicate clearly with people through good verbal and writing skills; and be able to do occasional lifting up to 20 pounds.

BENEFITS:

(See Employee Handbook-Section 201 and 201-A. Benefits eligibility depends on category classification and hours worked.)

Employee Signature Date

Supervisor Signature Date