Administrative Specialist

4 weeks ago

Boston, United States Dana-Farber Cancer Institute Full time

This position is 100% on-site. The Dana-Farber Cancer Institute seeks an Administrative Specialist II to provide varying degrees of executive administrative support to the Center Co-Directors, Scientific Director, and to a limited extent, Center Group Leaders in the newly established Center for Therapeutic Discovery (CTD). Tasks include typing, digital file management, scheduling meetings, arranging travel, acting as liaison with other Institute executives, developing policies and procedures, and independently completing projects as assigned. This is a unique opportunity to be involved in high-impact drug discovery in the newly developed center at Dana-Farber Cancer Institute. Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals. Under moderate supervision: Understand and support the mission and objectives of the Center for Therapeutic Discovery (CTD), anticipating necessary communications and announcements. Provide knowledgeable and skilled general administrative support, preparing documents and correspondence that may be highly confidential or politically sensitive in nature. Other support includes word processing, maintaining files, ordering supplies, photocopying, submitting reimbursements, and overseeing CTD Purchasing card(s) online reconciliations, statements, and receipt submission to Accounts Payable. Provide advanced communications support. Manage telephone, written and electronic correspondence, screen communications, and determine appropriate action in response to inquiries. Support, in close collaboration with the scientific staff, the preparation and proofing of written communication (reports, PowerPoint slide decks) that serve the scientific decision making between the Center for Therapeutic Discovery. Lead, organize and maintain back-office processes, e.g. meeting preparation, scheduling, and coordination, and with supervision from the Center’s Scientific Director, serve as a liaison to other DFCI administrative functions. Provide complex calendar management and anticipate conflicts before they arise. Book and manage business related travel. Understand and maintain appropriate confidentiality of information within CTD, DFCI, and shared external parties. Provide input and support to continuous improvement opportunities related to central office processes and procedures. Assist with the recruitment, orientation, onboarding/off-boarding and annual reviews of CTD personnel, scheduling interviews, reviews, and trainings so that they occur in a timely manner. Bachelor’s degree or equivalent experience/training required, plus 3 years of experience working in an executive level office environment, including at least 2 years providing administrative support of a project or program. Experience working in biotech/scientific research setting or comparable business environment is preferred. License/Certification/Registration: N/A KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: Excellent written and verbal communication skills required. Ability to organize meetings and execute complex scheduling required. Experience interfacing with financial and HR systems is desired. Demonstrated ability to initiate and/or draft reports, correspondence, and other administrative documents as needed. Intermediate to advanced experience with Zoom, Outlook, Word, PowerPoint, and Excel. Demonstrated competency with budgeting and office systems and standard computer programs; ability to teach others as needed. Strong attention to detail. Ability to handle multiple projects simultaneously. Excellent organizational and prioritization skills. Ability to work independently and collaboratively in a fast-paced and dynamic environment with a wide range of people and diverse cultures. At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff. Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply. Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law. #J-18808-Ljbffr

  • Administrative Specialist

    2 weeks ago

    Boston, United States Dana-Farber Cancer Institute Full time

    Overview This position is Monday-Friday 9am-5:30pm and partially remote. The selected candidate may only work remote days from a New England state (ME, VT, NH, MA, CT, RI). Under close supervision, the Administrative Specialist I provides administrative support to staff, faculty member(s), or department(s) in their clinical, academic, research and...

  • Administrative Support Specialist

    7 days ago

    Boston, Massachusetts, United States Back Bay Staffing Group Full time

    The Administrative Support Specialist will play a crucial role in maintaining the smooth operation of our Investment Management Office in Back Bay.Estimated Salary: $65,000 - $85,000 per yearJob Overview:We are a reputable investment management firm located in the heart of Back Bay, Boston. Our team is dedicated to providing exceptional service to our...

  • Administrative Support Specialist

    2 weeks ago

    Boston, United States State of Massachusetts Full time

    The Massachusetts Department of Public Health (DPH) is seeking Contracted Administrative Support Specialist to provide exceptional customer service and support to licensees and stakeholders. Key responsibilities include processing license application Support Specialist, Contractor, Administrative, Support, Public Health, Contract, Business Services

  • Administrative Support Specialist

    1 month ago

    Boston, Massachusetts, United States 2Life Communities Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at 2Life Communities. This role will be responsible for overseeing the day-to-day functioning of our headquarters, ensuring that administrative processes run smoothly and efficiently.Key ResponsibilitiesOffice Administration: Coordinate mail...

  • Administrative Specialist

    6 days ago

    Boston, United States Dana-Farber Cancer Institute Full time

    Under close supervision, will perform the following:Provide administrative support for the department, clinicians, and/or faculty. Perform administrative duties that may include, but not limited to, answering phones, maintaining office supplies, inco Administrative Specialist, Cancer, Innovation, Administrative, Specialist, Healthcare

  • Grant Administrator Specialist

    1 week ago

    Boston, Massachusetts, United States Recruitlink Full time

    Job OverviewThis role plays a critical part in securing funding for research projects. As a Grant Administrator Specialist, you will work closely with Principal Investigators to identify and pursue opportunities from various government agencies and private organizations.Key ResponsibilitiesProvide analytical support during proposal review and submission,...

  • Administrative Support Specialist

    1 week ago

    Boston, Massachusetts, United States BCForward Full time

    Job TitleAdministrative Support SpecialistAbout the RoleWe are seeking highly organized and detail-oriented candidates to provide temporary administrative support for our relocation project in Boston's Financial District.The successful candidate will be responsible for assisting with various tasks related to our office move, including emptying file cabinets,...

  • Administrative Specialist

    2 weeks ago

    Boston, United States Dana-Farber Cancer Institute Full time

    Overview This position is Monday-Friday 8:30am-5pm and partially remote. The selected candidate may only work remote days from a New England state (ME, VT, NH, MA, CT, RI). Under close supervision, the Administrative Specialist I provides administrative support to staff, faculty member(s), or department(s) in their clinical, academic, research and...

  • Administrative Support Specialist

    5 days ago

    Boston, Massachusetts, United States Dutech Systems Inc Full time

    About the JobWe are seeking a highly skilled Administrative Support Specialist to join our team at Dutech Systems Inc. in Boston, MA.The successful candidate will be responsible for providing administrative support to our transition activities and ensuring that all tasks are completed efficiently and effectively.This is a temporary position expected to last...

  • Administrative Specialist for Housing and Stabilization

    3 weeks ago

    Boston, United States Empath Full time

    Who is EMPath? Economic Mobility Pathways (EMPath) is a 200-year Boston-based nonprofit that transforms lives by partnering with families to move out of poverty and provides other organizations with the tools to do the same. As a leading nonprofit innovator that combines direct services, a global learning network, robust research, and advocacy, we offer a...

  • Administrative Specialist for Housing and Stabilization

    4 days ago

    Boston, United States Empath Full time

    Who is EMPath? Economic Mobility Pathways (EMPath) is a 200-year Boston-based nonprofit that transforms lives by partnering with families to move out of poverty and provides other organizations with the tools to do the same. As a leading nonprofit innovator that combines direct services, a global learning network, robust research, and advocacy, we offer a...

  • Administrative Support Specialist, Journeyman

    2 months ago

    Boston, United States DCS Corp Full time

    Job DescriptionJob DescriptionDCS has an exciting opportunity for an Administrative Support Specialist providing support to the Command, Control, Communications, and Battle Management Division (C3BM).Command, Control, Communications, and Battle Management (C3BM) has been tasked with delivering an integrated Department of the Air Force (DAF) Battle Network...

  • Benefits Administration Specialist

    1 week ago

    Boston, Massachusetts, United States Action for Boston Community Development, Inc., (ABCD) Full time

    About the RoleWe are seeking a highly skilled and experienced Benefits Administration Specialist to join our team at Action for Boston Community Development, Inc., (ABCD). This is an exciting opportunity to work in a dynamic environment where you will have the chance to make a real difference in the lives of low-income residents in the Greater Boston...

  • Database Administration Specialist

    1 week ago

    Boston, Massachusetts, United States NavitsPartners Full time

    About the RoleWe are seeking a seasoned Database Administration Specialist with expertise in SQL Server DBA and DB2 database administration to join our team at NavitsPartners.This is a remote opportunity for 6 months, offering a salary of approximately $120,000-$150,000 per annum, commensurate with experience. As a highly experienced professional, you will...

  • Administrative Support Specialist

    7 days ago

    Boston, Massachusetts, United States Grubstreet Full time

    Job OverviewGrubStreet, the largest creative writing center in the U.S., is seeking a part-time Administrative Support Specialist to join our team in Boston.About UsWe believe that narrative transforms lives, builds bridges, and produces empathy. Our mission is to foster the creation of meaningful stories and ensure that excellent writing remains vital and...

  • Administrative Specialist

    2 days ago

    Boston, United States Dana-Farber Cancer Institute Full time

    Under close supervision, the Administrative Specialist I provides administrative support to staff, faculty member(s), or department(s) in their clinical, academic, research and leadership roles in support of the Dana Farber Cancer Institute’s mission. The Administrative Specialist I uses various office software to produce reports, spreadsheets,...

  • Administrative Support Specialist

    1 week ago

    Boston, Massachusetts, United States Professional Staffing Group Full time

    We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Support Specialist in Student Affairs. This is a fantastic opportunity to contribute to the success of our students and work collaboratively with various departments.ResponsibilitiesProvide administrative support to the Student Affairs department, including...

  • Administrative Specialist

    3 days ago

    Boston, MA, United States Dana-Farber Cancer Institute Full time

    This position is Monday-Friday 9am-5:30pm and partially remote. The selected candidate may only work remote days from a New England state (ME, VT, NH, MA, CT, RI). Under close supervision, the Administrative Specialist I provides administrative support to staff, faculty member(s), or department(s) in their clinical, academic, research and leadership roles in...

  • Administrative Specialist

    2 days ago

    Boston, MA, United States Dana-Farber Cancer Institute Full time

    This position is Monday-Friday 8:30am-5pm and partially remote. The selected candidate may only work remote days from a New England state (ME, VT, NH, MA, CT, RI). Under close supervision, the Administrative Specialist I provides administrative support to staff, faculty member(s), or department(s) in their clinical, academic, research and leadership roles in...

  • Administrative Support Specialist

    1 week ago

    Boston, Massachusetts, United States Wright Staffing Source Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Wright Staffing Source in Boston. This pivotal role will provide administrative support to our legal team, ensuring the smooth operation of document production, electronic filing, and data entry.Key Responsibilities:Prepare, review, and edit...