Human Resources Assistant

5 days ago

Dallas, United States Dexian Full time

Experience:

3+ years experience working in Human Resources within a staff augmentation or managed services line of business

Strong communicator of oral and written work; also good presentation skills

Excellent customer service and communication skills

Education to include BS or equivalent combination of education and experience

Top Secret level clearance

Technically proficient in working w/ an ERP system as well as Microsoft Office Suite applications including Word, Excel, and Outlook

Strong organizational skills and attention to detail

Demonstrate a positive and professional image

Favorable assessment results

Administration:

Conduct FLSA Evaluations on position descriptions

Proactively manage HR systems in order to ensure data integrity

Assist HR Lead with training new hires as well as training existing personnel on new processes

Assist HR Lead with the auditing of employee I-9s, checklists, new hire files, and supervisor information

Maintain knowledge of and ensure compliance with employment-related laws and regulations

Onboarding/Offboarding:

Submit pre-employment screening orders for new-hires, according to client required pre-employment screening requirements - track status of background checks, review non-compliant results with HR Lead and follow adverse action process, if applicable

Review background package for consistency with client background check requirements, addany missing components

Ensure all client specific paperwork is sent and signed, completed and properly filed, following-up as needed, prior to the individual beginning work

Create and maintain employee records in Oracle HCM and PeopleSoft

Coordinate w/ HR immigration specialist to onboard foreign nationals, as needed

Facilitate the I-9 process, collect employment eligibility verification documents and verify employment eligibility

Coordinate w/Travel to order the Amex card and assist with travel preferences, as needed

Coordinate w/IT and new hires to order the equipment, safety badges, etc., as needed

Process terminations, collect and file off-boarding paperwork, process final check according to state or local requirements, verify all equipment is return following the Asset Process, ensure all consultant expenses are submitted

Consultant/ Employee Care:

Manage Consultant care to ensure all items are completed

Touch base w/ consultants, several times, during the first month of employment to ensure a seamless onboarding process

Maintain an open line of communication throughout the duration of the Consultants employment to ensure a high level of care

Perform quarterly data accuracy check to ensure that Consultant data is correct and complete

Generate End Date reports and request that projected end dates be updated when appropriate

Work with the Account Executive and Recruiter to achieve excellent customer service and Consultant Care

Provide HR and business policy guidance to Consultants and assist w/ the administration of Human Resources policies and procedures

Coordinate with the Benefits team on Consultant benefits issues, enrollment, and leave program administration

Direct employment-related inquiries, such as employment verification requests and unemployment compensation inquiries and proceedings to the appropriate corporate HR contacts

Provide employee relations support and ensure that company policies and procedures are followed and administered in a fair and non-discriminatory manner, escalate more complex situations as appropriate

Oversee facilities management, submit and approve supply orders for designated branch office locations, handle and distribute mail and other files as needed, assist with the coordination of office team building events

Ensure compliance with clients safety requirements and update workplace safety program as needed

Skills:

Superior interpersonal skills and works collaboratively within a matrix organization

Assists, as needed, with coaching and development of team members

Participates in training as assigned/requested

Uses tools consistently

Meets all deadlines assigned or self-imposed w/ management and w/ colleagues

Communicates effectively and positively

Strong influencer through being proactive, creative and persuasive of others in solving problems or recommending new ideas/strategies

Behaviors:

Manages change effectively and demonstrates accountability for results

Demonstrates knowledge of the company, department and legal/compliance policies and procedures to ensure that transactions are processed accordingly and in a timely manner

Maintains confidentiality of all information processed

Consistently responsive to colleagues and external sources

Remains neutral and exercises excellent judgment in decision-making, recommendations, time management and approach to work

Works autonomously and performs with excellence

Takes advantage of training opportunities with an interest in improving skills

Audits work to ensure a high level of quality and compliance

Ability to work autonomously with minimal supervision

Self-starter with high motivation and a strong sense of urgency

ABOUT DEXIAN:

Dexian is a leading provider of staffing, IT, and workforce solutions with nearly 12,000 employees and 70 locations worldwide. As one of the largest IT and professional staffing companies and the second largest minority-owned staffing company in the U.S., Dexian was launched in 2023 and created from the combination of DISYS, Signature Consultants, and other strategic acquisitions.

Dexian fuses the best elements of its legacy companies to create a platform that connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals. Dexians brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development, and Dexian IT Solutions. Visit www.dexian.com to learn more.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status

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