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Purchasing Coordinator

4 months ago

Houston, United States Dnata Full time

Overview:

We recruit the best talent and invest in their ongoing development, through training and mentoring. We provide opportunities to work across our national network. dnata catering U.S. is looking for a Purchasing Coordinator (Food & Beverage)to join our Houston, TX team supporting the George Bush Intercontinental airport.

As a Purchasing Coordinator (Food & Beverage) at dnata Catering, your primary responsibility will be to prepare and expedite purchase orders and monitor approvals until receipt of services or items ordered. Additionally, you will review and replenish inventory of various items, schedule deliveries, and ensure correct materials are requisitioned to the kitchen. Your role will also involve maintaining accurate files, providing advice on scheduling and inventory planning, and performing specialized administrative support functions.

dnata is one of the worlds largest air services providers. Established in 1959, the company ensures the aviation industry operates smoothly and efficiently in 127 airports. Offering ground handling, cargo, travel, and flight catering services in 35 countries across six continents, dnata is a trusted partner for over 300 airline customers around the world. Each day, the company handles over 1,900 flights, moves over 8,500 tons of cargo, books over 16,000 hotel stays, and uplifts over 320,000 meals.

Accepting applications until: 6.20.2024

You Will:
  • Responsible for planning, coordinating, and supporting the purchase of key ingredients.
  • Prepare, monitor approvals, submit, and expedite purchase orders.
  • Implement necessary systems and procedures to ensure effective product cost control.
  • Review and replenish inventory of uniforms, PPE, pantry items, and operational supplies.
  • Schedule deliveries for stock items.
  • Monitor and control cost to insure the budgeted food costs are met.
  • Collaborate with suppliers on delivery of key products.
  • Ensure receiving transactions are recorded in soft systems promptly.
  • Research, track, and resolve accounting problems.
  • Support the 3-way matching process in coordination with stakeholders and Accounts Payable.
  • Continuously monitor the status of main vendor accounts.
  • Maintain accurate and easily accessible files.
  • Provide advice on scheduling, inventory planning and control, based on data analysis.
  • Perform specialized administrative support functions.
  • Ensure compliance with local and national regulatory requirements and dnata policies.

NONESSENTIAL FUNCTIONS:

  • Other duties as assigned by management.

This salary range and is influenced by the level of experience. When calculating the base pay, we take into account various factors such as location, qualifications, training, and experience as part of the overall compensation package.

You Have:

EDUCATION: Bachelors degree or 3 years of related purchasing & sourcing experience

QUALIFICATIONS:

  • Strong documentation skills.
  • Experience with inventory management.
  • Preferred customer service experience.
  • Proficient in Microsoft Word and Excel.
  • Experience with purchasing parts and ordering.
  • Preferred experience in food and beverage (food manufacturing or inflight catering)

Intellectual/Social demands:

While performing the essential functions of this job, the employee is continuously asked to multi-task under time limits. Position requires constant attention to precise details and accuracy of specified standards including following simple to complex (more than 3 steps) instructions, and concentration which frequently extends beyond 30 minutes at a time. This position also requires constant attendance and punctuality - Is consistently at work and on time. Follows instructions, responds to management direction; Takes responsibility for own actions; Completes tasks on time or notifies appropriate person with an alternate plan. Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.

Physical demands:

While performing the duties of this job, the employee is regularly required to stand, walk; reach with hands and arms and stoop, kneel, or crouch. The employee must regularly lift and /or move up to 30 pounds. Safety and Security - Observes safety and security procedures; Reports potentially unsafe conditions; Use equipment and materials properly.

Work environment:

The essential functions of this position are performed indoors. The noise level in the work environment can range from minimal to loud.

dnatas Competencies Required to be Successful in the Job:

There are two aspects to working as effectively as we can: our people and our results. Our eight competencies are designed to help you focus on these aspects:

Delivering:

Does what they say they will. And they balance the needs of our customers' needs with our business's needs.

Drive

Always gets the job done. And still put the needs of our business first.

Open to opportunity:

Adapts when plans change. Is open to new ideas. Makes suggestions that will help shape our culture.

Business thinking:

Understand our business. Uses this understanding in their day-to-day work and plans for the future.

Collaborate:

Look for solutions that work for themselves, their team, and the whole organization.

Engaging others:

Acts in a way that gets others on board and when things dont go to plan, they deal with conflict in the right way.

Provide direction:

Share plans with others. Tracks how each project is progressing. Gives constructive feedback during, and after, each project.

Developing talent:

Self-aware. Always learning. Always developing. And always helping others to develop, too.

Demonstrated Values to be Successful in the Position:

Employees at dnata are expected to live our Values of Safety and Security, performance-driven, Service Excellence, Delighting Customers, Imagination, and respect. To demonstrate these Values, we expect to observe the following from everyone:

  • We put safety and security first in all our actions.
  • We will set challenging goals and meet them.
  • We deliver to a consistently high quality.
  • We take ownership and responsibility of a situation until it is resolved.
  • We are not afraid of failure and learn through our mistakes.
  • We respect each other regardless of background.


Diversity Matters:

We believe that diversity and inclusion are fundamental to creating a strong workplace and community. At dnata, were proud that our workforce is as diverse as the customers we serve. And were committed to nurturing your talent with mentoring, volunteer and professional development opportunities. We welcome everyone. Our employee resource groups are one of the many ways we champion diversity and inclusion at dnata.