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Purchasing Coordinator Bilingual
2 months ago
OBJECTIVE
Responsible for handling all the activities related to the purchasing of goods and services on behalf of the customer when the purchase is instructed to be made directly by PPI, coordinates activities related to the purchasing of goods and services with the remote module, following the processes defined by the Customer Procurement Regulations (LPM and internal guidelines), with the purpose of obtaining the most favorable terms and conditions. Directly supervises and carries out supervisory responsibilities according to organization’s policies, and applicable laws. Responsibilities include interviewing candidates, recommendations for hiring and training of personnel; planning, assigning, and directing work; evaluating performance and disciplining personnel, addressing complaints, resolving problems.
ESSENTIAL DUTIES AND RESPONSIBILITIES (include the following, other duties may be assigned)
• Coordinate the Buyers and Analysts in the daily activities to carry out the purchasing process (Direct Assignment under Framework Agreement, Direct Assignment without a Framework Agreement, Restricted and Open Tenders) from the assignment of the initial request from the customer to the completion of the request and delivery to the client utilizing the systems (HITEC, SISCEP, others as needed)
• Provide guidance, support and training to the Buyers and Analysts in the procurement process, regulations, and guidelines
• Follow up in the activities related to purchasing process assigned to the Buyers and Analysts to ensure timely completion and quality
• Ensure regulations and guidelines are being followed in the daily activities and objectives are being met
• Assist customers with purchasing processes and provide documents as needed
• Prepare and/ or revise comparison charts and award recommendation to his/ her supervisor for approval
• Review the purchase orders/change orders in compliance with internal regulations and request approval signatures as applicable
• Follow-up and keep information pertaining to activities updated in HITEC and corresponding files
• Prepare reports used for follow-up of department’s purchasing processes
• Assist the customer with issues related to audits, termination of contracts, resolution of disagreements amongst customer and supplier, or any deviation of the purchasing processes
• Ensure all purchasing files are complete and filled correctly
• Review and follow up on SISCEP activities to assure the corresponding Buyer/ Analyst is performing according to internal guidelines
• Manage the cancelled or terminated purchase orders that were processed by Buyers and Analysts
• Prepare reports as needed
• Perform other purchasing related activities as directed by the Purchasing Manager
• Perform tests to verify modifications or new applications in HITEC
• Expedite with the customer the attention and/or correction of their system generated errors that prevent the purchase order from being completed
• Identify improvement opportunities and suggest changes to the processes
• Recommend opportunities and participate in the implementation of policies, department quality procedures, and guide personnel actions to achieve goals
• Train and promotes the development of personnel assigned to their area utilizing the training resources provided by the company
• Participate in meetings with other areas in PPI, customers and suppliers as needed and provide recommendations in matters related to the purchasing processes
• Negotiates Terms and Conditions with suppliers and recommends opportunities to client when necessary
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations
• Ability to write reports, business correspondence, and procedure manuals
• Available to travel
QUALIFICATIONS / ATTRIBUTES
• Honesty, trustworthiness, integrity, and dependability
REQUIREMENTS
Education Level:
• Minimum four-year college or university degree in a technical or administrative field
Years of Experience:
• A minimum of three years in activities related to purchasing
Travel Requirements: 20% - 50% of the time in the United States, Mexico, or as required
Language: Fluent in English and Spanish
Special Requirements:
• Computer Skills – Proficiency in MS Office Suite
• Highly Integrated Technology Engineering Concept (HITEC)
COMPETENCIES
To perform the job successfully, an individual should demonstrate the following competencies:
• Effectiveness
• Responsibility
• Personal Relationships
• Integrity
• Information Management
• Communication
• Adaptability
• Teamwork
• Identity
• Safety at Work
• Leadership
• Strategic Planning
PHYSICAL DEMANDS
This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. Must be able to lift 10-20 lbs. occasionally.
EQUAL EMPLOYMENT OPPORTUNITIES
PPI, Inc. is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.
