Human Resources Assistant

1 week ago

Altoona, United States Surgery Partners Full time
Job Summary:

The Human Resources Assistant plays a vital role in supporting the HR department's day-to-day operations. The role will assist with various HR functions including payroll, onboarding, and ongoing human resources duties and responsibilities as a part of the employee life cycle. This role will manage the scanning and document retention of the Human Resources Department and also support the Medical Staff Department as needed.

Essential Job Functions:

1. Payroll:

  • Review employee time and attendance records including hours worked, overtime, bereavement, catastrophic time, low census, and unpaid time.
  • Input all missed punches, shift differentials, paid time off up, low census and bereavement pay for employees in compliance with Hospital policy.
  • Verify the accuracy and completeness of the collected payroll data while ensuring compliance with state and federal regulations.
  • Rectify any discrepancies or errors in payroll data and follow up with relevant departments or employees for clarifications or corrections.
  • Respond to employee inquiries regarding payroll.
  • Maintain accurate and confidential payroll records and files.
  • Review new hire and termination information in HRIS software for accuracy. Coordinate corrections as applicable.
  • Collaborate with other HR team members on payroll entries related to leaves of absences and input information accordingly.
  • Run and review payroll reports from the HRIS to support payroll accuracy.
  • Ensure timesheets are reviewed and approved by department managers before processing.
  • Act as a liaison between employee and Surgery Partners for any payroll related questions or concerns that are unable to be managed on the local level.
2. Onboarding
  • Preparing new employee orientation binders.
  • Ensure all necessary employment forms are completed and submitted.
  • Complete, verify and maintain Form I-9 and eligibility requirements.
3. Ongoing
  • Conducts monthly WI Caregiver Background checks for employees, clinical assistants, and contractors.
  • Conducts primary source verification of licensure and certifications clinical assists, and contractors.
  • Manage employment spreadsheets including employee locker assignment, employee roster, years of service, turnover, corrective action, etc. throughout the employee lifecycle.
4. Administrative
  • Responsible for performing general administrative duties such as: word processing, typing, filing, indexing, data entry, creating Excel spreadsheets, faxing, scanning, emailing, and photocopying.
  • Assist Human Resources Department in managing all confidential records including filing, scanning, and recording data in HRIS or internal databases.
  • Respond to verifications of employment.
  • Provide responsible, courteous, and efficient service to Oakleaf Surgical employees.
5. Medical Staff
  • Assist the Medical Staff Coordinator with miscellaneous projects and duties and responsibilities as needed.
Other duties as assigned.

Knowledge, Skills, and Abilities:

Skills and Abilities:
  • Ability to maintain a professional demeanor.
  • Ability to take control of situations in a responsible manner.
  • Ability to comprehend, retain and apply organization, state or federal procedure, policies, laws, and regulations.
Language Skills:
  • Ability to communicate effectively with other members of the staff and supervisor.
    Ability to communicate in English in both written and verbal format.
Mathematic Skills
  • Ability to perform basic mathematical calculations.
Reasoning Ability:
  • Ability to define problems and deal with a variety of situations.
  • Ability to think quickly, maintain self-control, and adapt to stressful situations.
  • Ability to use good judgment and effectively problem solve.
Qualifications, Knowledge & Ability:
  • Demonstrates eligibility for employment in the U.S.
  • Associate degree in human resources, business management, administrative professional or related field of study preferred.
  • Two (2) or more years of experience within the field of human resources or a healthcare administrative role required.
  • Experience with Microsoft Office (Word, Excel and PowerPoint) required.
Benefits:
  • Comprehensive health, dental, and vision insurance
  • Health Savings Account with an employer contribution
  • Company paid life insurance
  • Free meals
  • PTO
  • 401(k) retirement plan with 4% company match
  • Tuition reimbursement
  • Wellness reimbursement

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