Executive Assistant
4 weeks ago
Executive Management Schedule executive meetings and oversee meeting room schedule Handle all calls for appointments with CEO, inform CEO of requests and schedule as CEO requests Act as a liaison to internal and external groups Maintain office supplies and equipment, tickler files, and files for Executive Office Draft, pick up, route and handle correspondence as agreed with CEO (letters, memos, newsletters, flyers and reports) Prepare and disseminate Board meeting and Senior Management meeting minutes and follow-up procedures Ensure executive office mandatory training compliance and documentation Produce and distribute the internal staff newsletter Elicit information from CEO and other participants on the particulars of meeting and needs and coordinate satisfying those needs Assist others with arrangements for events in which CEO will participate as needed Schedule meetings for executive office as requested Handle any invoices or other billings for the executive office functions Assist Chief of Staff as meeting planner with external visiting groups Organize farewell events for departing staff as requested Complete forms to nominate community and/or health center personnel for awards as appropriate or requested Assist Board members with related community activities Work with Chief of Staff to administer donated funds Other duties and/or other locations as assigned Qualifications Qualifications and Skills: High school graduate with formal training in business or secretarial support. An associate or bachelor's degree or equivalent experience preferred. Required skills include word processing, proficiency with excel spreadsheets, access database a plus, strong written and ability to use specialized software for scheduling, attendance management, and reporting and electronic document review. Excellent analytical and problem-solving skills with attention to detail. Ability to maintain confidentiality. Ability to work with regulatory personnel and program directors. Proficient with Microsoft office with advanced knowledge of Excel and PowerPoint. Physical Requirements: Must be able to stand or sit for prolonged periods (50% of the time) Must be able to lift 10-25 pounds and load onto shelves. Visual acuity sufficient for frequent reading and computer use.
-
Executive Administrative Assistant
4 weeks ago
Dorchester Center, United States Hub Technology Group Full time4-6+ Month Contract Role - Possible Extension Hybrid - On site - Cambridge MA Bilingual - Spanish You will work on complex administrative tasks and administrative projects supporting several C Level Executives. In this role, you'll be responsible for the full spectrum of office operations, including preparing engaging presentations, managing critical...
-
Executive Assistant to Senior Partners
1 week ago
Dorchester Center, United States Incendia Partners Full timeExecutive Assistant Investment Firm Location: Boston Salary $85k - $100K + Generous Bonus + Profit Sharing 100% Company Paid Health Insurance We have partnered with a prestigious Boston-based Investment firm to identify an exceptional Executive Assistant to support 3 Senior Partners. This is a unique opportunity to join a top-tier investment environment...
-
Executive Assistant
1 week ago
Center, United States XFINITY Live! Philadelphia Full timeWere seeking a highly organized, personable, and detail-oriented Executive Assistant & Office Operations Support professional to serve as both the face of our office and the trusted support partner to our leadership team. This role is perfect for someone who thrives in a fast-paced environment, loves building strong internal and external relationships, and...
-
Executive Assistant
2 weeks ago
Byron Center, United States SurfacePrep Full timeThe Executive Assistant will deliver comprehensive administrative support to the CEO, CFO, and senior leadership, ensuring smooth day-to-day operations and facilitating effective communication across the executive team. Key Responsibilities Delivers executive-level administrative support to the CEO, CFO, and senior leadership. Prepares professional...
-
Executive Assistant
4 weeks ago
Byron Center, United States SurfacePrep Full timeDescription The Executive Assistant will deliver comprehensive administrative support to the CEO, CFO, and senior leadership, ensuring smooth day-to-day operations and facilitating effective communication across the executive team. Key Responsibilities Delivers executive-level administrative support to the CEO, CFO, and senior leadership. Prepares...
-
Executive Assistant
2 days ago
Byron Center, Michigan, United States GNAP Full time:The Executive Assistant will deliver comprehensive administrative support to the CEO, CFO, and senior leadership, ensuring smooth day-to-day operations and facilitating effective communication across the executive team.Key ResponsibilitiesDelivers executive-level administrative support to the CEO, CFO, and senior leadership.Prepares professional...
-
Executive Assistant
2 weeks ago
Byron Center, MI, United States SurfacePrep Full timeThe Executive Assistant will deliver comprehensive administrative support to the CEO, CFO, and senior leadership, ensuring smooth day-to-day operations and facilitating effective communication across the executive team. Key Responsibilities Delivers executive-level administrative support to the CEO, CFO, and senior leadership. Prepares professional...
-
Executive Assistant
2 weeks ago
Byron Center, MI, United States SurfacePrep Full timeThe Executive Assistant will deliver comprehensive administrative support to the CEO, CFO, and senior leadership, ensuring smooth day-to-day operations and facilitating effective communication across the executive team. Key Responsibilities Delivers executive-level administrative support to the CEO, CFO, and senior leadership. Prepares professional...
-
Executive Administrative Assistant
4 days ago
Brooklyn Center, United States Allied National Services Full timeAllied National Services has an exciting career opportunity for a reliable Executive Administrative Assistant. The ideal candidate is a self-starter, thrives in a high growth environment, has excellent communication and organizational skills, and is passionate about people. This position will work in a collaborative team environment. This is a full-time...
-
Executive Administrative/Personal Assistant
2 days ago
Brooklyn Center, United States Allied National Services Full timeJob Title: Executive Administrative & Personal Assistant Location: Allied National Services - Corporate Office Schedule: Full-Time | Monday - Friday | 9:00 AM - 5:30 PM (subject to change) Employment Type: Non-Exempt Overview: Allied National Services is seeking a highly organized, proactive, and dependable Executive Administrative & Personal Assistant to...
