Administrative Assistant

2 weeks ago

San Francisco, United States Molliestones Full time

**Administrative Assistant - Deli, Bakery & Cheese**

* San Francisco - Produce Warehouse, CA

* Part Time

* Experienced

Mollie Stones Markets is a local, family-owned grocery store chain in the San Francisco Bay area, serving customers since 1986. With over 30 years of exemplary performance in the market, Mollie Stones continues to make a difference in peoples lives through food. Currently maintaining 9 Grocery Stores, a Produce Warehouse and Headquarters in Mill Valley, CA, we succeed in the industry by ensuring we deliver a large variety of exciting and quality products in an attractive and positive environment.

**About the Role:**

Mollie Stones Markets is looking for a Part-Time Administrative Assistant to be an integral part of its Deli, Bakery and Cheese Department. This position will require a detail-oriented individual with the ability to multitask and practice effective time management. The main work location for this position will be the Produce Distribution Center in San Francisco.

**Essential Functions:**

* Works closely with DBC Team to coordinate communications, logistics, publications of price books and follows-up accordingly.

* Manages professional DBC team obligations; logistics, events, etc.

* Directs mail/e-mail to appropriate internal staff with detailed action items.

* Completes projects and special assignments by meeting established objectives on a timely basis; monitors progress; resolves any problems, and adjusts the project as needed.

* Determines priorities and communicates with others as required.

* Maintains strict confidentiality of all corporate and personal information.

* Provides detailed data, information, and resources in preparation for DBC Team.

* Vendor Checks: processing all rebate checks and ad dollars.

* Manage and order supplies for Corporate Office: paper supplies for the kitchen, etc.

* Process and distribute interoffice DBC mail.

* Manage printing and distribution of price books.

* Prints and distributes inventory sheets on a monthly basis.

* Manages incoming vendor samples.

* Order and distribution of posters, stickers, sandwich pads and cards, rubber stamps, etc.

* Recipes: assist in the final assessment of new recipes.

* Assist with all DBC business at the warehouse as directed.

* Contribute to or oversee marketing objectives, such as ads, TPRs, almanac, and demos.

* Perform other duties as required.

**Minimum Qualifications:**

* Experience providing administrative support in a fast-paced environment.

* At least 1 year of administrative experience working with a leadership team in a food environment.

* Passion for food and people.

* Proficiency in various computer applications, including MS Word, Excel, PowerPoint and FileMaker Pro.

**Preferred Qualifications:**

* High School Diploma and 2 years of college.

**Competencies:**

* Strong attention to detail and organization with maturity to manage highly confidential information and materials required.

* Professionalism and composure in stressful situations and in meeting short deadlines.

* Excellent verbal and written communication skills.

* Excellent project management and organization skills with the ability to complete project work while at the same time attending to work that is deemed as a priority; switching priorities and focus as needed.

* Ability to multi-task and work independently.

* Ability to work in a team environment with a diverse group of staff.

* Strong ability to cooperate and work collaboratively towards solutions.

* Ability to hold self-accountable for high-quality, timely and effective results.

**Physical Requirements:**

* Must be able to regularly lift at least 10 lbs.

* Standing: Up to 2 hours per day

* Seating: Up to 8 hours per day.

* Walking: Up to 2 hours per day.

* Reaching: Up to 2 hours per day

* Please be aware that you may be required to wear Covid-19 related PPE (Personal Protective Equipment) as mandated by Company Policy.

**Travel Requirements:**

* Independent and reliable local travel up to 20% of the time.

* This position may work out of the Produce Distribution Center in San Francisco or at the Corporate office in Mill Valley would be preferred.

**About the Benefits:**

* Competitive Salary and Benefits Package

* Comprehensive Medical Insurance

* Dental and Vision Insurance

* Life Insurance

* Employee Assistance Program

* 401 (k) and Profit-Sharing Plan

* College Tuition Rewards Program

* Commuter Benefits

* Entertainment Discounts

* Employee Discount on Mollie Stones Purchases

* Paid Time Off

* You want to enjoy what you do.

* You know what it takes to provide outstanding customer service.

* You would like to join a local, family-owned company who values you.

* You get to enjoy and rely on great benefits and perks for you and your family.

* Youll have opportunity to learn, grow and advance in your career.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time.

Mollie Stones Markets is an Equal Opportunity Employer

***Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.***

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