Administrative Assistant

2 days ago


San Francisco, United States University of California , San Francisco Full time

Administrative Assistant MED-ZSFG-DGIM Full Time 78857BR Job Summary Vouchers 4 Veggies - EatSF (V4V) is an innovative healthy food voucher program aimed at increasing access and affordability of healthy foods for low-income households. V4V not only provides people with crucial resources to purchase healthy food and improve their health, but also helps address food deserts by supporting the ability of food vendors to stock fresh produce. V4V is an evidence-based program whose outcomes consistently demonstrate improved food security, diet quality, and increased access to healthy food. V4V operates in partnership with dozens of local community-based organizations to reach thousands of low-income households and the program, which has been nationally recognized as a model for improving nutrition security in underserved communities, has been replicated in communities across the country. V4V is a program of the UCSF Center for Vulnerable Populations (CVP), housed within the UCSF Division of General Internal Medicine at Zuckerberg San Francisco General Hospital. The CVP carries out innovative research dedicated to improving health and reducing disparities through discovery, advocacy, and community partnerships. V4V seeks a highly organized, detail-oriented administrative assistant to ensure the high impact program continues to operate efficiently and effectively. This position will support the growing administrative needs of the V4V program, including oversight of benefits inventory, voucher processing and preparation of disbursement requests for vendor reimbursements, assisting with customer service and vendor relations, submitting expense rep orders, and providing administrative support to the Executive Director (for example, manage their calendar). The final salary and offer components are subject to additional approvals based on UC policy. Department Description The Department of Medicine (DOM), the largest department in the School of Medicine (SOM), has 450 full-time faculty leading top-notch research, clinical, and education programs. The Department has a decentralized organizational structure across four sites (Parnassus, San Francisco General Hospital - SFGH, Veterans Affairs Medical Center - VAMC and Mt. Zion) and approximately 60 divisions. Authority and accountability for the Department rests with the Department Chair who heads the Parnassus and Mt. Zion sites, and also directs the Vice Chairs at the SFGH and VAMC sites. Required Qualifications High school graduation and three years of related administrative experience; or an equivalent combination of education and experience. Working knowledge of administrative procedures and processes including word processing, spreadsheets, and database applications. Requires verbal and written communication skills, active listening, critical thinking, multi-tasking, and time management skills. Skill in ability to use discretion and maintain all confidentiality. Demonstrates ability to use sound judgment in responding to issues and concerns. Proven attention to detail and strong organizational skills. Preferred Qualifications Working knowledge of UCSF systems, such as MyExpense and Bear Buy. About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values. In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu. Join us to find a rewarding career contributing to improving healthcare worldwide. Equal Employment Opportunity The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Organization Campus Job Code and Payroll Title 004723 BLANK AST 2 Job Category Administrative Support Bargaining Unit Teamsters Local 2010 - Clerical and Allied Services Unit (CX) Employee Class Career Percentage 100% Location Zuckerberg San Francisco General (ZSFG) Shift Days Shift Length 8 Hours Additional Shift Details Monday-Friday, 8am-5pm #J-18808-Ljbffr



  • San Francisco, United States The Vant Group Full time

    About the Administrative Assistant position We are looking for a reliable Administrative Assistant who will undertake a broad set of administrative and clerical tasks, such as providing support to our managers and employees, assisting in daily office needs, and managing our company’s general administrative activities, particularly making travel and meeting...


  • San Francisco, United States Ultimate Staffing Full time

    Provides administrative support to ensure efficient office operations. Maintains physical and digital filing systems. Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists Administrative Assistant, Business Operations, Administrative, Assistant, Staffing


  • San Francisco, United States Insight Global Full time

    Required Skills & Experience: 5+ years of administrative support experience Experience with executive calendaring and scheduling meetings Proficiency with Microsoft Office: Outlook, Word, Excel, PowerPoint High levels of initiative, organization, and reliability Must be comfortable working onsite in the San Francisco office 5 days/week Job Description:...


  • San Francisco, United States EPIP Full time

    Reporting to the Operations Manager, the Administrative Assistant is a one-year contract position based in the San Francisco Bay Area. This role will provide support in two primary areas: Executive Assistant (EA) support to the Executive Director (ED) during the new parent leave of the current EA (approx. 8 months and transition periods), and events...


  • San Francisco, United States Insight Global Full time

    Required Skills & Experience:5+ years of administrative support experience Experience with executive calendaring and scheduling meetings Proficiency with Microsoft Office: Outlook, Word, Excel, PowerPointHigh levels of initiative, organization, and reliabilityMust be comfortable working onsite in the San Francisco office 5 days/weekJob Description:Insight...


  • San Francisco, United States Insight Global Full time

    Required Skills & Experience:5+ years of administrative support experience Experience with executive calendaring and scheduling meetings Proficiency with Microsoft Office: Outlook, Word, Excel, PowerPointHigh levels of initiative, organization, and reliabilityMust be comfortable working onsite in the San Francisco office 5 days/weekJob Description:Insight...


  • San Francisco, United States Thomas Quinn, LLP Full time

    Responsibilities We are currently seeking a highly organized and detail-oriented individual to join our team as a Law Firm Administrative Clerk. The ideal candidate will be responsible for providing administrative support to our legal team and ensuring the smooth functioning of office operations. Key Responsibilities: Assist in managing attorney calendars,...


  • San Francisco, United States Thomas Quinn, LLP Full time

    ResponsibilitiesWe are currently seeking a highly organized and detail-oriented individual to join our team as a Law Firm Administrative Clerk. The ideal candidate will be responsible for providing administrative support to our legal team and ensuring the smooth functioning of office operations.Key Responsibilities:Assist in managing attorney calendars,...


  • San Francisco, United States Thomas Quinn, LLP Full time

    ResponsibilitiesWe are currently seeking a highly organized and detail-oriented individual to join our team as a Law Firm Administrative Clerk. The ideal candidate will be responsible for providing administrative support to our legal team and ensuring the smooth functioning of office operations.Key Responsibilities:Assist in managing attorney calendars,...


  • San Francisco, United States Centurion Group LLC Full time

    RATE OF PAY: $27.00 PER HOUR MHM Services, a Centurion company, is proud to be the provider of mental health services to the California Department of State Hospitals Conditional Release Program (CONREP). The CONREP program is a statewide system that Administrative Assistant, Administrative, Assistant, Mental Health, Microsoft, Behavioral Health, Healthcare


  • San Francisco, United States Malace HR Full time $18 - $25

    Job DescriptionJob DescriptionMalaceHR is seeking an experienced Administrative Assistant to work at site in San Francisco, CA.$18-25/hour, based on experience1st ShiftSummary:The main function of an administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical...


  • San Francisco, United States SoFi Full time

    Who we are: Shape a brighter financial future with us. Together with our members, we’re changing the way people think about and interact with personal finance. We’re a next-generation financial services company and national bank using innovative, mobile-first technology to help our millions of members reach their goals. The industry is going through an...


  • San Francisco, United States SoFi Full time

    Employee Applicant Privacy Notice Who we are: Shape a brighter financial future with us. Together with our members, we’re changing the way people think about and interact with personal finance. We’re a next-generation financial services company and national bank using innovative, mobile-first technology to help our millions of members reach their goals....


  • San Francisco, United States Schools of the Sacred Heart Full time

    Job DetailsLevel Experienced Job Location San Francisco Broadway Campus - San Francisco, CA Remote Type N/A Position Type Full Time Education Level 4 Year Degree Salary Range $30.00 - $38.00 Hourly Travel Percentage Negligible Job Shift Day Job Category Admin - Clerical Position Summary Schools of the Sacred Heart San Francisco is seeking excellent...


  • San Francisco, United States UC Law SF Full time

    ADMINISTRATIVE ASSISTANT Center for Gender and Refugee Studies Classification: Class Code 1615 / Non-Exempt / Full-Time / Benefited Anticipated hiring rate: $25 - $28.84 / HR ABOUT THE DEPARTMENT The Center for Gender & Refugee Studies (CGRS) defends the human rights of people seeking asylum in the United States. With strategic focus and unparalleled...


  • San Francisco, California, United States gap inc. Full time

    Apply for Administrative Assistant Marketing & Creative, Career Progress Consultants in San Francisco for 2 - 5 Year of Experience on


  • San Francisco, United States Kids Club Full time

    Since 1891, Boys & Girls Clubs of San Francisco (BGCSF) has provided high-quality, community-based youth development services to youth in San Francisco. Our mission is to inspire and enable all young people, especially those from disadvantaged circumstances, to realize their full potential as productive, responsible, and caring citizens. We impact the lives...


  • San Francisco, United States SmithGroup Full time

    SmithGroup is an award-winning, integrated design firm that blends research, data and technology with innovation and a creative spirit to deliver resilient, inclusive spaces that solve our clients' greatest challenges. Our teams create exceptional design solutions for healthcare, science and technology, workplace, mixed use, higher education, cultural,...


  • San Francisco, United States Randstad USA Full time

    Administrative AssistantPay Range: $50.00-60.00/hr.M-F normal working hoursSan Mateo location - Hybrid set up- 2 days in the office, 3 at home. Moving to 3 days in the office/2 days at home in Jan. 10 months to start - potential conversionJOB DESCRIPTIONJoin the Contingent Snowforce Team and be part of shaping the future of data while on assignment with...


  • San Francisco, United States Randstad USA Full time

    Administrative AssistantPay Range: $50.00-60.00/hr.M-F normal working hoursSan Mateo location - Hybrid set up- 2 days in the office, 3 at home. Moving to 3 days in the office/2 days at home in Jan. 10 months to start - potential conversionJOB DESCRIPTIONJoin the Contingent Snowforce Team and be part of shaping the future of data while on assignment with...