Grants & Contracts Specialist

3 weeks ago

Washington, United States Search for Common Ground Full time
Department Summary
The Search for Common Ground Finance Team seeks to achieve excellence in financial management by providing accurate and timely financial information to Search management and programs and by adhering to established financial practices and accounting principles.
This position can be located in any registered Search office. Responsibilities
  • Oversee and review key donor contract clauses during sign-offs, amendments, and negotiations.
  • Ensures that Search for Common Ground's contracts are prepared and executed in compliance with the evolving rules and regulations of a diverse set of partners and donors.
  • Support the grants and contracts team's efforts to diversify Search's partner and contractor portfolio, helping to expand Search's work with small organizations and entities serving historically marginalized or underrepresented groups.
  • Support and design Search sub-grantee contracts and the partners' selection process.
Contributions
  • Review and help negotiate donor contract agreements.
  • Review and help Improve the Contract templates and add new templates where needed in compliance with general USA and Belgium laws and donor regulations.
  • Prepare and edit contracts between Search and partners/donors/clients.
  • Handle breach of contracts promptly.
  • Maintain ongoing updates of significant donors' & primes' rules & regulations for program and finance staff use
  • Maintain user-friendly grants and sub-recipient management resources to facilitate compliance.
  • Prepare and roll out contract compliance tracking sheets.
  • Maintain comprehensive contract repositories within a contract management tool.
  • Update the contracting workflow process to ensure scalability and reporting on contract stages.
  • Advise on compliance-related matters during the bids and proposals process.
  • Administer the process and systems related to the review, approval, and execution of agreements.
  • Contribute to communications and training for implementing program and finance teams about Grants & Contracts policies, practices, and procedures.
  • Performed fundamental analyses for firm and fixed prices and determined appropriate contract vehicles and pricing arrangements based on program requirements.
  • Negotiate with vendors (when delegated) on proposed pricing, performance, technical terms, and contract provisions as part of support to procurement processes.
  • Collaborate with managers (when requested) on developing appropriate specifications, work statements, and evaluation criteria
  • Provide technical assistance and training to contractors and grantees when requested.
  • Receive and investigate inquiries pertinent to grants, contract agreements, and purchase orders; review documentation and prepare responses and recommendations.
Competency Behavior Indicators (Knowledge, Skills, and Abilities)
  • Demonstrates In-depth knowledge of Donor rules, procurement regulations, contract documents, and legal frameworks. Further certification in contract management will be an advantage.
  • Knowledge of Legal frameworks and Legal and compliance risks
  • Ability to prioritize multiple commitments simultaneously in a fluid environment.
  • Understanding of nonprofit financial management and best practices.
  • Ability to read and understand legal contracts with an eye for risk management and compliance.
  • Excellent verbal and written communication skills to effectively communicate complex concepts clearly and clearly.
  • Strong interpersonal skills and an ability to build rapport with partners and stakeholders.
  • Advanced analytical abilities and problem-solving skills to quickly evaluate complex issues and identify options for resolution.
  • Ability to thrive in a fast-paced environment.
  • You have demonstrated knowledge of Google Suite and Salesforce.
Education and Experience BS/BA Degree with at least nine years of relevant work experience. Preferred Qualifications or KSAs
Fluent in French Experience with the Administrative Requirements for Federal Awards, including pre-and post-award requirements and cost principles contained in 2 CFR 200 (Uniform Guidance) JD Degree or a relevant field, such as business administration or business law, with a concentration in finance.
Type and Nature of Contacts Routinely coordinates with colleagues and consultants on-site and in the field and resolves problem situations tactfully. Represents, as assigned, selected programs or projects and other organizations, including donors, vendors, and international and local partners. Interacts with country office and regional staff.
Working Conditions and Physical Requirements Usual office environment conditions
Supervisory and Budget Responsibility Individual contributors typically do not supervise staff members Typically manages one or more direct reports or consultants or overlooks one functional area.
As job descriptions cannot be exhaustive, the position holder may be required to undertake other duties that are broadly in line with the above key responsibilities.
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Only applicants invited for an interview will be contacted. No phone calls, please. Please see our website www.sfcg.org for full details of our work. All Search Employees must adhere to the values: Collaboration- Audacity - Tenacity - Empathy - Results. In accordance with these values, Search enforces compliance with the Code of Conduct and related policies on Anti Workplace Harassment, Protection from Exploitation and Abuse, Child Safeguarding, Conflict of Interest, and Anti-fraud. Search is committed to safeguarding the interests, rights, and well-being of children, youth, and vulnerable adults with whom it is in contact and to conducting its programs and operations in a manner that is safe for children, youth, and vulnerable adults. Search for Common Ground does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. View our code of conduct here and our privacy policy here.
Les descriptifs de pouvant ne pouvant etre exhaustifs, le titulaire du poste pourra etre amene a entreprendre d'autres taches qui correspondent globalement aux responsabilites cles ci-dessus. -------------------------------------------------- --------------------------------------------------- Seuls les candidats invites a un entretien seront contactes. Pas d'appels telephoniques s'il vous plait. Veuillez consulter notre site Web www.sfcg.org pour tous les details de notre mission.
Tous les employes de Search doivent adherer aux valeurs de Search : Collaboration- Audace - Tenacite - Empathie - Resultats. Conformement a ces valeurs, Search fait respecter le code de conduite et les politiques connexes sur la lutte contre le harcelement au travail, la protection contre l'exploitation et les abus, la protection des enfants, les conflits d'interets et la lutte contre la fraude. Search s'engage a preserver les interets, les droits et le bien-etre des enfants, des jeunes et des adultes vulnerables avec lesquels elle est en contact et a mener ses programmes et ses operations d'une maniere qui soit sure pour les enfants, les jeunes et les adultes vulnerables. Search for Common Ground ne fait pas et ne doit pas faire de discrimination fondee sur la race, la couleur, la religion (croyance), le sexe, l'expression de genre, l'age, l'origine nationale (ascendance), le handicap, l'etat matrimonial, l'orientation sexuelle ou le statut militaire, dans aucune de ses activites ou operations. Consultez notre code de conduite ici et notre politique de confidentialite ici.
Dado que la descripcion de funciones no puede ser exhaustiva, el titular del puesto puede tener que realizar otras tareas que coinciden en lineas generales con las responsabilidades clave mencionadas. -------------------------------------------------------------------------------------------------------------------------------------------- Solo se contactara con los candidatos invitados a una entrevista. Se agradece no recibir llamadas telefonicas. Consulte nuestro sitio web www.sfcg.org para conocer todos los detalles de nuestro trabajo. Todos los empleados de Search deben adherirse a los valores de la organizacion: Colaboracion - Audacia - Tenacidad - Empatia - Resultados. De acuerdo con estos valores, Search hace cumplir el Codigo de Conducta y las politicas relacionadas con luchar contra el acoso en el lugar de trabajo, la proteccion contra la explotacion y el abuso, la proteccion de la infancia, los conflictos de intereses y la lucha contra el fraude. Search se compromete a salvaguardar los intereses, derechos y bienestar de los ninos, jovenes y adultos vulnerables con los que esta en contacto y a llevar a cabo sus programas y operaciones de una manera que sea segura para los ninos, jovenes y adultos vulnerables. Search for Common Ground no discrimina ni discriminara por motivos de raza, color, religion (credo), genero, expresion de genero, edad, origen nacional (ascendencia), discapacidad, estado civil, orientacion sexual o condicion militar, en ninguna de sus actividades u operaciones. Consulte nuestro codigo de conducta aqui y nuestra politica de privacidad aqui.

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